How to write a quotation, and when to use an invoice, proforma, receipt or credit note, with worked examples, checklists and country requirements.
The ten parts of an invoice in order, a worked example with tax and a deposit, what changes in the US, UK, EU, Australia, Japan and Korea, and a final check.
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Which format suits an invoice: Excel with live formulas, editable Word or PDF. Fill it in online, no download needed, with a worked example and a checklist.
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Prepare a freelance invoice with a worked hourly-plus-fixed-fee example, scope and expense checks, billing details, and a PDF checklist before sending.
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Plan a traceable invoice numbering system with year and sequence examples, checks across devices, correction records, and QuoteBill numbering limits.
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Write clear invoice payment terms with Net 15 and Net 30 examples, an explicit due date, deposit checks, and a practical follow-up checklist.
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How to turn an accepted quote into an invoice: the steps, the new number and dates, a worked deposit example, and the QuoteBill button that keeps the quote.
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How to agree, invoice and receipt a deposit, two ways to bill the balance, when tax falls due on a deposit, and a worked 30% example that adds up.
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A polite reminder schedule, three emails to adapt for an overdue invoice, how to handle part payments, and when interest or fees may be added.
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What a customer still owes after part payments and credit notes, how to follow up before and after the due date, and when to send a statement of account.
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When to issue a credit note instead of editing an invoice, what it must show, a worked return example, and how it differs from a credit memo and a debit note.
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What to put on a payment receipt, how it differs from an invoice, how to handle deposits and part payments, and a worked example: two receipts, one invoice.
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What an invoice paid from abroad must show: the currency code, IBAN and BIC (SWIFT), transfer charges, due date, reference and tax wording, with an example.
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What a quotation contains and in which order: parties, number and dates, line items, total, exclusions and terms, with a worked example and a checklist.
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Compare a quotation and an invoice by purpose, dates, amounts, and next steps. Follow a practical project example and the matching QuoteBill workflow.
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Estimate or quote: the practical difference, splitting labor, materials and equipment, clauses for hidden damage and changes, and a worked remodeling example.
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When to send a proforma, a down payment invoice or the final invoice: tax effect, prepayment and export use, a worked 50% example and a checklist.
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Which document belongs to which stage of a sale: when each is issued, who issues it, what it shows and its tax effect, with one order traced end to end.
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Excel, Word or PDF for a quotation: live formulas while the price moves, editable wording, a final PDF. With a painting example and a pre-send checklist.
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Work out an hourly rate from your income target, costs and billable hours, turn it into a day rate and a project price, and choose the right pricing model.
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How a monthly retainer and hourly billing share the risk, one quarter billed both ways, what a retainer agreement should say, and how to invoice each.
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The three VAT formulas, taking tax out of a gross price without the usual mistakes, rounding per line or on the subtotal, and showing VAT on an invoice.
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What HMRC says a full UK VAT invoice must show, when a simplified or modified invoice is enough, when no VAT invoice is needed, with a worked 20% example.
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The Article 226 list of what an EU invoice must show, the reverse charge on cross-border sales, the 15th-day deadline and the e-invoicing change of 2030.
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What a German invoice must contain under § 14 UStG, the small-amount invoice up to EUR 250, small-business and reverse-charge notes, and the e-invoice dates.
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What an Australian tax invoice must show under and over $1,000, the $82.50 and 28-day rules, and what to send if you are not registered for GST.
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The six entries a Japanese qualified invoice must carry, the registration number, rounding by tax rate, simplified invoices and what changed on 1 October 2026.
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The four mandatory entries on a Korean tax invoice, the optional ones, when it must be electronic, its deadlines, and the exempt-supply invoice.
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Why Korean clients deduct 3.3% from freelance fees, who it applies to, a worked 1,500,000-won example, how to write the invoice and what happens at year end.
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What a French invoice must show, the four new mentions from September 2026 and the e-invoicing calendar, and what QuoteBill does not do.
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What a quote, a receipt and a nota fiscal each do for a Brazilian MEI, what QuoteBill makes and cannot make, and the new national NFS-e date.
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The IRS reporting threshold for Form 1099-NEC payments after 2025, who files and by when, and what it does and does not change for your invoices.
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Who has to use Making Tax Digital for Income Tax and from when, the three duties, and what it does and does not change for the invoices you send.
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From draft to signed copy: sending the link and code, what to tell your client, reminders, deadlines, lost links and corrections, and what to keep afterwards.
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Twelve points every freelance contract should settle, a website job filled in clause by clause, the client’s side of it, and how to sign it online.
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What a statement of work contains, how to write a scope that can be checked, a three-milestone example, acceptance and changes, and billing each milestone.
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When a non-disclosure agreement helps and when it does not, mutual or one-way, the clauses that matter, and a worked example of an agency pitch.
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119 sample contracts with English clauses: read each in full, edit online, save as PDF. Why there is no Word file, and what to check before use.
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What a QuoteBill e-signature records, how EU, US, Korean, Japanese and German law treat simple electronic signatures, and which documents need another form.
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The three eIDAS levels in plain words, where QuoteBill's simple signature fits, when it is enough, and how Korea, Japan and Germany draw the line.
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A free way to get a simple contract signed online: what QuoteBill E-Contracts does, what it does not, and when you need an advanced e-signature service.
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Why an electronic contract needs no Japanese revenue stamp, when a printout or paper original becomes taxable, and which paper contracts still need one.
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Keeping a contract made by email or e-signing service as data under Japan's electronic transaction rules: retention period, requirements, 2024 grace measure.
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What a Japanese client must state when commissioning a freelancer: the eight items, email and chat as valid means, the 60-day payment rule and where to turn.
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What creators and brands should agree before a paid post: deliverables, approval, ad disclosure, usage rights, exclusivity and fees, with a worked example.
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What a creator and a video editor should agree: included tasks, revision rounds, ownership, AI tools, account access, music licences and a monthly fee example.
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What copyright offices say about images made with AI tools, what an honest licence should state, likenesses and tool terms, and a book cover example.
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What an SLA covers, what 99.9% or 99.5% uptime means in minutes, how service credits work with a worked example, and support hours and exclusions.
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When a small business needs a DPA, controller or processor, what GDPR Article 28 asks for, Korea’s entrustment rule, and a breach timeline example.
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Ask ChatGPT or Claude to turn a client’s email into a quotation, then an invoice, then a monthly statement: requests to copy, three-minute setup, privacy.
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Three ways to turn spreadsheet rows into invoices, how to plan the sheet, a three-row example, how the API automation runs and the limits to plan around.
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Ten product-neutral checks for a free invoice generator: formats, account, tax, numbering, data and price. Where QuoteBill meets each, and where it does not.
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