Makeup artist invoice
Invoice template for makeup artists, with sample lines for event makeup, trial session and travel. Fill it in online, download Excel or Word, or print to PDF.
Templates by industry
- Event makeup
- Trial session
- Travel
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Event makeup" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Travel". Confirm completed services and quantities with the customer and retain the handover record.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
On a wedding morning the artist may start before dawn and work through six faces in a row, and the invoice that follows has to match a booking made months earlier. This template prices the makeup on the day, the trial held weeks before and the journey. When several people are made up, one line per person or per role keeps the bride, the bridesmaids and the mothers apart, which matters when each pays for her own.
Fields to prepare
- Deliverables and line items
- Event makeup, Trial session, Travel: record the quantities actually supplied and the service period.
- Event makeup
- List each person or role with the look agreed, such as bridal makeup with lashes, and put an early-start surcharge on its own line if your terms include one.
- Trial session
- Give the trial date and length, and say whether its fee is deducted from the wedding-day total once the booking goes ahead.
- Travel
- Charge by distance or zone from your base and list parking or tolls separately; an overnight stay for a very early start belongs on its own line.
- Intake and service
- Record the intake reference, service date, quantity and agreed service scope.
- Extras and handover
- Separate approved extras, supplied items and the completion or handover time.
- Scope to agree
- Give the number of people and time needed, whether a trial is included, and the travel distance with the call time.
Before sending
- Does “Event makeup” show the quantity actually supplied, not the quantity first quoted?
- Is “Trial session” charged at the rate the customer agreed to, with any change approved?
- Is “Travel” finished and accepted, or does it belong on a later invoice?
Show 3 more
- Reconcile the booked scope with any extra services actually supplied.
- Check that services included in a package have not also been billed separately.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Event makeup | 3 × $120.00 | $360.00 |
| Trial session | 10 × $60.00 | $600.00 |
| Travel | 1 × $450.00 | $450.00 |
| Subtotal | $1,410.00 | |
| Sales tax (8%) | $112.80 | |
| Total | $1,522.80 | |
Net amount $1,410.00, sales tax $112.80, total payable $1,522.80.
What the document must show
The details an invoice has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write an invoice: a step-by-step example
Frequently asked questions
Where does the booking fee that secured the date go?
Show the full price on the lines and the booking fee in the notes, with the date it was paid and whether your terms make it refundable. The balance due on or before the day is then easy to see.
What if another guest wants makeup on the morning?
If you have the time, add the guest as a new line at your per-person rate and note that it was added on the day. If fitting them in meant starting earlier or finishing later, that time can be charged as your terms set out.
How is the sales tax worked out on this invoice?
The worked example above uses an example rate of 8%: $112.80 on a net amount of $1,410.00, for a total of $1,522.80. The editor recalculates all three when you change a quantity, a price or the country.
Can I use it in another language or currency?
Yes. The document language can be set to any of 33 languages, and changing the country setting updates the currency, the date format and the tax rate.
Can I add my logo and signature?
Yes. The From section of the editor has a place for your company logo and for a signature or seal image. Uploading a picture needs a free account, and a member can keep both in settings so that every new document starts with them.
Read next
Reading for the Makeup artist invoice: How to write an invoice: a step-by-step example and Invoice numbering: sequences and corrections. The VAT and GST calculator works out the tax line for you.