Delivery note template

Free delivery note template listing the items and quantities shipped, without prices, with the delivery address, tracking number and a received-by line.

Free generators

  • Cartons of goods
  • Spare parts kit
  • User manuals

Preparation guide

A delivery note travels with the goods and lists what was shipped, usually without prices. The recipient checks the delivery against it and signs, and the signed copy is your proof of delivery. A packing slip is the same list, packed with the parcel.

Deliverables and line items
Cartons of goods, Spare parts kit, User manuals: record the quantity actually shipped for each line; prices stay off the note.
Order and delivery
Quote the order or invoice number the delivery belongs to, the delivery date and the address the goods go to.
Shipment
Give the number of packages, the carrier or shipping method and the tracking number.
Scope to agree
List the quantity shipped per line, the package count and tracking number, and note any item that follows in a later delivery.
  • Check the delivery address, the number of packages and the order or invoice number the delivery belongs to.
  • Count each line against the order, and list anything that ships later rather than leaving it off.
  • Leave prices off the note unless the customer asks for them; they belong on the invoice.

  1. Pick and pack

    Example: count "Cartons of goods" and the other lines against the order, and note anything that ships later.

  2. Ship with the note

    Put the note in or on the shipment with the tracking number and package count, and check "User manuals" is listed.

  3. Get it signed

    Ask the recipient to sign and date the received-by line, and keep the signed copy as proof of delivery.

What the document must show

These details make a delivery note easier to approve and to file.

  • Your company name and address
  • The customer's name and delivery address
  • Note number and delivery date
  • The order or invoice it belongs to
  • Each item with the quantity delivered
  • Packages and carrier or tracking number
  • A line for the recipient's signature and date

The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending. This document prints quantities without prices, so no tax appears on it unless you switch its line columns to prices and totals.

Official rate reference: US government: state and local taxes

Frequently asked questions

Delivery note template: what should it include?
Start with the line items this template already carries — Cartons of goods, Spare parts kit, User manuals — and replace them with what you are shipping. Then check the required details above, especially the order or invoice number and the package count.
How is tax calculated on this template?
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending. This document prints quantities without prices, so no tax appears on it unless you switch its line columns to prices and totals.
Does a delivery note show prices?
Usually not. It lists what was shipped so the recipient can check it; prices go on the invoice. QuoteBill leaves them off unless you switch the line columns to prices.
Is this template free?
Yes. Editing and PDF export are free with an account; there is no payment step and no watermark on the document.
Can I download it as Excel, Word or PDF?
Yes. The spreadsheet and the Word file download straight from this page. For PDF, open the template and use Print / PDF.
Can I use it in another language or currency?
Yes. The document language can be set to any of 33 languages, and changing the country setting updates the currency, the date format and the tax rate.