Dog grooming receipt template
Dog grooming receipt template: the groom by size band, de-matting by the minute, nails, ears and shampoo as extras, and a note of what you saw on the skin.
Templates by industry
- Full groom, medium dog (12 to 25 kg)
- De-matting, per 15 minutes
- Nail trim and ear cleaning
- Flea and tick shampoo
Preparation guide
Example workflow
Match the payment to the invoice
Example: check the payment for "Full groom, medium dog (12 to 25 kg)" against the invoice it settles: the invoice number, the amount received and any balance still owed.
Record the payment
Enter the payment date, the payment method and the amount received, and check each line this payment covers, down to "Flea and tick shampoo".
Send the receipt
Send the receipt to the customer and mark the invoice as paid; if a balance remains, keep the invoice open for it.
The price of grooming a dog rests on size and coat, and the coat is only fully known once the dog is on the table. A matted undercoat, a nervous dog or a skin problem turns a standard job into a longer one, so the receipt has to explain the price and the work done. The groom, the de-matting, nails and ears, and the shampoo each take a line, and the notes are kept for what the groomer saw on the dog.
Fields to prepare
- Deliverables and line items
- Full groom, medium dog (12 to 25 kg), De-matting, per 15 minutes, Nail trim and ear cleaning, Flea and tick shampoo: the lines this payment covers, as they appear on the invoice it settles.
- Full groom, medium dog (12 to 25 kg)
- State the size or weight band your price list uses and the style asked for; “breed standard” and “short all over” are different jobs and prices.
- De-matting, per 15 minutes
- Write the minutes spent and that the owner agreed before you began; de-matting is the line owners dispute most.
- Nail trim and ear cleaning
- Note what you did to ears and nails and anything you noticed, such as a red ear or a split nail, that the owner may want a vet to see.
- Flea and tick shampoo
- Name the shampoo and say if it is medicated or a flea product, because owners of allergic or treated dogs ask.
- Payment details
- Record the payment date, the method (bank transfer, card or cash) and the amount received, exactly as it arrived.
- Invoice reference
- Quote the number of the invoice this payment settles; for a part payment, note the balance still owed.
- Scope to agree
- Write the dog’s name, breed and weight band, the clip or style chosen, and any matting or handling surcharge you told the owner about before you started.
Before sending
- Does “Full groom, medium dog (12 to 25 kg)” match the line on the invoice this payment settles?
- Has the money for “De-matting, per 15 minutes” actually arrived, in full or in part?
- Is “Nail trim and ear cleaning” shown at the amount received, with any balance still owed noted?
Show 4 more
- Does “Flea and tick shampoo” match the line on the invoice this payment settles?
- Confirm the money has actually arrived before you issue the receipt.
- Check that the amount received matches the invoice, and note any difference as a balance or an overpayment.
- Quote the invoice number it settles, and keep receipt numbers in a sequence of their own.
Worked example with sample figures
The figures below are invented to show how the template adds up: 4 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Full groom, medium dog (12 to 25 kg) | 1 × $60.00 | $60.00 |
| De-matting, per 15 minutes | 2 × $12.00 | $24.00 |
| Nail trim and ear cleaning | 1 × $15.00 | $15.00 |
| Flea and tick shampoo | 1 × $14.00 | $14.00 |
| Subtotal | $113.00 | |
| Sales tax (8%) | $9.04 | |
| Total | $122.04 | |
Amount received $122.04, of which sales tax $9.04.
What the document must show
The details a receipt has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: What a receipt must show (and receipt vs invoice)
Frequently asked questions
The coat was matted. How do I explain the extra charge?
Record the minutes of de-matting and that the owner agreed, or that you clipped shorter instead for the dog’s comfort. A customer who sees the reason and the time rarely disputes the line.
Should I write down skin problems found while grooming?
Yes, briefly and factually, such as a small nick by a skin fold or a sore patch behind the ear, with the time you noticed it. It protects you if the owner later thinks it happened in the salon.
How is the sales tax worked out on this receipt?
The worked example above uses an example rate of 8%: $9.04 on a net amount of $113.00, for a total of $122.04. The editor recalculates all three when you change a quantity, a price or the country.
Is this template free?
Yes. You can fill in this template and print it or save it as a PDF without an account, and there is no payment step and no watermark on the document. Saving it to your account and downloading Excel or Word files need a free account.
Can I email it to the customer?
Yes, from your own mail app. With a free account, the editor’s download menu offers Email this document, which opens your mail app with a message about the document already written. QuoteBill sends nothing itself, so save the PDF and attach it before you send.
Read next
Reading for the Dog grooming receipt template: What a receipt must show (and receipt vs invoice) and Unpaid invoice: follow-ups, part payments and statements. To add tax or check a total, use the VAT and GST calculator.