Laundry service invoice
Invoice template for laundry services: linen washing, garment dry cleaning and pressing service. Fill it in online, download Excel or Word, or print to PDF.
Templates by industry
- Linen washing
- Garment dry cleaning
- Pressing service
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Linen washing" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Pressing service". Confirm completed services and quantities with the customer and retain the handover record.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
Laundries serving guesthouses, restaurants, salons or offices collect bags every few days and bill at the end of the month, so the invoice has to add up dozens of tickets. This template keeps linen, dry cleaning and pressing apart because each is counted differently: linen by the kilogram or piece, garments by type, pressing by the item. Showing the period and the number of collections lets the client check the invoice against its delivery slips.
Fields to prepare
- Deliverables and line items
- Linen washing, Garment dry cleaning, Pressing service: record the quantities actually supplied and the service period.
- Linen washing
- Use the unit of your price list, kilograms or pieces, and total the weights from the intake tickets of the period rather than estimating.
- Garment dry cleaning
- Group garments by type, such as jackets, trousers or uniforms, since each has its own price, and note stains that were treated but did not come out.
- Pressing service
- Bill pressing only for items brought in for pressing alone; dry-cleaned garments usually come back pressed already and must not be counted twice.
- Intake and service
- Record the intake reference, service date, quantity and agreed service scope.
- Extras and handover
- Separate approved extras, supplied items and the completion or handover time.
- Scope to agree
- Link linen weight or counts, dry-cleaned garments and pressed items to intake and return records.
Before sending
- Does “Linen washing” show the quantity actually supplied, not the quantity first quoted?
- Is “Garment dry cleaning” charged at the rate the customer agreed to, with any change approved?
- Is “Pressing service” finished and accepted, or does it belong on a later invoice?
Show 3 more
- Reconcile the booked scope with any extra services actually supplied.
- Check that services included in a package have not also been billed separately.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Linen washing | 8 × $95.00 | $760.00 |
| Garment dry cleaning | 12 × $1,500.00 | $18,000.00 |
| Pressing service | 5 × $750.00 | $3,750.00 |
| Subtotal | $22,510.00 | |
| Sales tax (8%) | $1,800.80 | |
| Total | $24,310.80 | |
Net amount $22,510.00, sales tax $1,800.80, total payable $24,310.80.
What the document must show
The details an invoice has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write an invoice: a step-by-step example
Frequently asked questions
How do I handle an item lost or damaged during cleaning?
Do not simply leave it off the invoice. Bill the period as usual and record the claim separately; once compensation is agreed, issue a credit note for that amount that refers to the intake ticket of the item.
Can one invoice cover several branches of the same client?
Yes, if the client wants a single bill. Add the branch name to each line or repeat the three lines per branch, so each site can check its own tickets; otherwise issue one invoice per branch for the same period.
How is the sales tax worked out on this invoice?
The worked example above uses an example rate of 8%: $1,800.80 on a net amount of $22,510.00, for a total of $24,310.80. The editor recalculates all three when you change a quantity, a price or the country.
Can I download it as Excel, Word or PDF?
Yes. A PDF needs no account: fill in the template and use Print / PDF. The Excel and Word files download from this page with a free account, and the spreadsheet keeps its formulas, so changing a quantity updates the tax and the total.
Can I use it in another language or currency?
Yes. The document language can be set to any of 33 languages, and changing the country setting updates the currency, the date format and the tax rate.
Read next
Reading for the Laundry service invoice: How to write an invoice: a step-by-step example and Credit note vs invoice (and credit memo): how to issue one. The VAT and GST calculator works out the tax line for you.