Clothing alteration ticket template
Clothing alteration ticket template: each garment with its measured change and price, the ready date and an express charge, printed as the customer’s ticket.
Templates by industry
- Shorten trousers, keeping the original hem
- Take in a dress at the side seams
- Replace a jacket zip
- Express service, ready next day
Preparation guide
Example workflow
Plan the job
Example: start with "Shorten trousers, keeping the original hem", set the scheduled date, assign the technician and note how to access the site.
Do the work
Record the time and materials actually used, including "Express service, ready next day", and anything found that needs a separate quote.
Sign off and bill
Have the technician and the customer sign the completion lines, then make the invoice from the work order so the lines carry over.
An alteration shop takes in a pinned pair of trousers and a dress, and a week later has to hand back the right garments, changed by the right amount. The ticket is what connects the two moments. This template prints as an alteration ticket: each garment with its colour and the change measured or pinned, a price per job, an express charge where the customer needs it sooner, and the ready date. The customer keeps a copy and brings it back to collect.
Fields to prepare
- Deliverables and line items
- Shorten trousers, keeping the original hem, Take in a dress at the side seams, Replace a jacket zip, Express service, ready next day: describe the work and materials planned for each line, with the time or quantity expected.
- Shorten trousers, keeping the original hem
- Give the amount taken up in centimetres or inches and whether the original hem was kept, which takes longer.
- Take in a dress at the side seams
- Note where the dress was pinned and by how much, so the fit can be checked when the customer tries it on.
- Replace a jacket zip
- Record the zip length and colour, and whether the customer supplied it.
- Express service, ready next day
- Charge express only when the customer asked for an earlier date, and write that date.
- Job site and schedule
- Give the job site address, the scheduled date and the person assigned, with any access or safety instructions.
- Time and materials
- Record the hours worked and the materials used on each line, as done rather than as planned.
- Scope to agree
- Write each garment with its colour and the pinned or measured change, give the ready date, and keep the customer’s copy as the ticket they bring back to collect.
Before sending
- Is it clear who does “Shorten trousers, keeping the original hem”, where and when?
- Are the materials for “Take in a dress at the side seams” listed and on site before the job starts?
- Is there a sign-off for “Replace a jacket zip” so the time can be invoiced afterwards?
Show 4 more
- Is it clear who does “Express service, ready next day”, where and when?
- Check the job site address, the scheduled date, who is assigned, and any access or safety instructions.
- Agree with the customer which tasks are included, and note anything found on site that needs a separate quote.
- Have the customer check and sign off the work before you make the invoice.
Worked example with sample figures
The figures below are invented to show how the template adds up: 4 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Shorten trousers, keeping the original hem | 2 × $18.00 | $36.00 |
| Take in a dress at the side seams | 1 × $35.00 | $35.00 |
| Replace a jacket zip | 1 × $28.00 | $28.00 |
| Express service, ready next day | 1 × $15.00 | $15.00 |
| Subtotal | $114.00 | |
| Sales tax (8%) | $9.12 | |
| Total | $123.12 | |
Planned work $114.00 before tax, $123.12 with sales tax.
- The job is booked 5 days ahead.
What the document must show
These details make a work order easier to approve and to file.
- Work order number and date
- The customer's name and job site address
- Scheduled date and the person assigned
- Each task and the materials needed
- Time or quantity per line, and prices if shown
- Sign-off lines for the worker and the customer
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Frequently asked questions
What should the customer keep from the ticket?
A copy with the ticket number, the garments, the price and the ready date. Ask for it at collection, so the right clothes go to the right person.
How do I note pinned measurements?
Write the change as a figure, such as 3 cm off each side seam, rather than "as pinned", in case a pin falls out before the garment reaches the machine.
How is the sales tax worked out on this work order?
The worked example above uses an example rate of 8%: $9.12 on a net amount of $114.00, for a total of $123.12. The editor recalculates all three when you change a quantity, a price or the country.
How does a work order become an invoice?
When the job is done, open the work order and make an invoice from it. The lines, customer and prices carry over, and the work order stays as the record of what was agreed and done.
Can I add my logo and signature?
Yes. The From section of the editor has a place for your company logo and for a signature or seal image. Uploading a picture needs a free account, and a member can keep both in settings so that every new document starts with them.
Read next
Reading for the Clothing alteration ticket template: How to write a statement of work (SOW), with an example and Quote, proforma, invoice, receipt, credit note: which to use. When the job is signed off, record it on the Acceptance certificate template.