Pet grooming invoice
Invoice template for dog and cat groomers: pet bathing, coat trimming and nail care. Fill it in online, download Excel or Word, or print to PDF.
Templates by industry
- Pet bathing
- Coat trimming
- Nail care
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Pet bathing" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Nail care". Confirm completed services and quantities with the customer and retain the handover record.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
Grooming prices depend on the animal more than on the clock: a small short-haired dog and a large double-coated breed booked for the same bath need very different time and shampoo. This invoice lists bathing, trimming and nail care separately so the owner sees which part of the visit cost what, and it leaves room for a surcharge for matting or a nervous animal agreed at drop-off. It suits single visits as well as kennels or rescues billed monthly.
Fields to prepare
- Deliverables and line items
- Pet bathing, Coat trimming, Nail care: record the quantities actually supplied and the service period.
- Pet bathing
- Give the pet's name, breed and the size band from your price list, and the shampoo if a medicated one was used at the owner's request.
- Coat trimming
- Describe the clip, such as a breed trim or a short all-over clip, and record dematting time separately if the owner agreed to it at drop-off.
- Nail care
- Note whether nails were clipped or ground and any paws the animal would not let you finish, so the owner knows what to expect next time.
- Intake and service
- Record the intake reference, service date, quantity and agreed service scope.
- Extras and handover
- Separate approved extras, supplied items and the completion or handover time.
- Scope to agree
- Record the appointment reference and size, bathing, coat and nail-care scope, and approved additional grooming.
Before sending
- Does “Pet bathing” show the quantity actually supplied, not the quantity first quoted?
- Is “Coat trimming” charged at the rate the customer agreed to, with any change approved?
- Is “Nail care” finished and accepted, or does it belong on a later invoice?
Show 3 more
- Reconcile the booked scope with any extra services actually supplied.
- Check that services included in a package have not also been billed separately.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Pet bathing | 20 × $2,400.00 | $48,000.00 |
| Coat trimming | 5 × $120.00 | $600.00 |
| Nail care | 1 × $650.00 | $650.00 |
| Subtotal | $49,250.00 | |
| Sales tax (8%) | $3,940.00 | |
| Total | $53,190.00 | |
Net amount $49,250.00, sales tax $3,940.00, total payable $53,190.00.
What the document must show
The details an invoice has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write an invoice: a step-by-step example
Frequently asked questions
What backs up a matting surcharge if the owner queries it?
Write it on its own line with the time it took, and mention that the coat was shown to the owner at drop-off and the extra charge agreed. A photo kept with the booking helps if the owner asks about it later.
Should a missed grooming appointment be billed?
Only if your booking terms announced a no-show fee in advance. Then bill it as a single line with the appointment date and time, and leave the grooming lines off, since no service was given.
How is the sales tax worked out on this invoice?
The worked example above uses an example rate of 8%: $3,940.00 on a net amount of $49,250.00, for a total of $53,190.00. The editor recalculates all three when you change a quantity, a price or the country.
Is this template free?
Yes. You can fill in this template and print it or save it as a PDF without an account, and there is no payment step and no watermark on the document. Saving it to your account and downloading Excel or Word files need a free account.
Can I change the layout and colour?
Yes. The editor offers other layouts and a document colour for the printed page. Changing them moves no figure: the lines and totals stay as they are, and the PDF, Word and Excel files follow the layout you pick.
Read next
Reading for the Pet grooming invoice: How to write an invoice: a step-by-step example and Invoice numbering: sequences and corrections. The VAT and GST calculator works out the tax line for you.