Chimney sweep invoice template
Chimney sweep invoice template: each flue and stove swept on its own line, nest removal and cowls, the smoke test result and the certificate reference.
Templates by industry
- Sweep an open-fire flue, with smoke test
- Sweep a wood-burning stove and its liner
- Remove a bird nest from the chimney pot
- Fit a bird guard cowl
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Sweep an open-fire flue, with smoke test" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Fit a bird guard cowl". Deliver the service record, materials used, unresolved issues and the agreed next visit date.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
A household with an open fire and a stove has two flues, and each needs its own record. This template bills every appliance swept on a separate line, adds jobs found at the top of the stack, such as a nest or a missing cowl, and leaves room in the notes for what came out of each flue and how the smoke test went. Many sweeps issue a certificate per appliance; quoting its number here links the invoice to the record an insurer or landlord may ask to see.
Fields to prepare
- Deliverables and line items
- Sweep an open-fire flue, with smoke test, Sweep a wood-burning stove and its liner, Remove a bird nest from the chimney pot, Fit a bird guard cowl: record the quantities actually supplied and the service period.
- Sweep an open-fire flue, with smoke test
- Say which room the fire is in and how much soot or debris came down, since heavy deposits suggest sweeping more often.
- Sweep a wood-burning stove and its liner
- Name the stove and liner, and note the state of the rope seal and baffle if you checked them.
- Remove a bird nest from the chimney pot
- Record what was in the pot and that the flue drew properly afterwards; a nest can block a flue completely.
- Fit a bird guard cowl
- Give the cowl type and size so it can be matched or replaced later.
- Assets and visits
- Record the asset or area, visit dates, visit count and access arrangements.
- Labor and materials used
- Separate labor hours, quantities of parts or consumables, and work outside the recurring scope.
- Scope to agree
- List each appliance and flue you swept separately, note what you found in it and the result of the smoke test, and say whether a sweeping certificate was issued.
Before sending
- Does “Sweep an open-fire flue, with smoke test” show the quantity actually supplied, not the quantity first quoted?
- Is “Sweep a wood-burning stove and its liner” charged at the rate the customer agreed to, with any change approved?
- Is “Remove a bird nest from the chimney pot” finished and accepted, or does it belong on a later invoice?
Show 4 more
- Does “Fit a bird guard cowl” show the quantity actually supplied, not the quantity first quoted?
- Match extra parts and return-visit charges to approved work.
- Record the initial condition and the post-service checks.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
Worked example with sample figures
The figures below are invented to show how the template adds up: 4 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Sweep an open-fire flue, with smoke test | 1 × $75.00 | $75.00 |
| Sweep a wood-burning stove and its liner | 1 × $85.00 | $85.00 |
| Remove a bird nest from the chimney pot | 1 × $60.00 | $60.00 |
| Fit a bird guard cowl | 1 × $55.00 | $55.00 |
| Subtotal | $275.00 | |
| Sales tax (8%) | $22.00 | |
| Total | $297.00 | |
Net amount $275.00, sales tax $22.00, total payable $297.00.
What the document must show
The details an invoice has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write an invoice: a step-by-step example
Frequently asked questions
Does the sweeping certificate replace the invoice?
No. The certificate records the condition of the flue; the invoice asks for payment. Quote the certificate number on the invoice so the two can be filed together.
The flue failed the smoke test: what goes on the invoice?
Bill the sweep as done and describe the failed test in the notes, with your advice not to use the appliance until it is repaired, and quote any repair separately.
How is the sales tax worked out on this invoice?
The worked example above uses an example rate of 8%: $22.00 on a net amount of $275.00, for a total of $297.00. The editor recalculates all three when you change a quantity, a price or the country.
Is this template free?
Yes. You can fill in this template and print it or save it as a PDF without an account, and there is no payment step and no watermark on the document. Saving it to your account and downloading Excel or Word files need a free account.
Can I download it as Excel, Word or PDF?
Yes. A PDF needs no account: fill in the template and use Print / PDF. The Excel and Word files download from this page with a free account, and the spreadsheet keeps its formulas, so changing a quantity updates the tax and the total.
Read next
Reading for the Chimney sweep invoice template: How to write an invoice: a step-by-step example and Invoice numbering: sequences and corrections. The VAT and GST calculator works out the tax line for you.