Carpet cleaning invoice
Invoice template for carpet cleaners: steam cleaning, stain treatment and protective treatment. Fill it in online, download Excel or Word, or print to PDF.
Templates by industry
- Steam cleaning
- Stain treatment
- Protective treatment
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Steam cleaning" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Protective treatment". Deliver the service record, materials used, unresolved issues and the agreed next visit date.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
Carpet cleaners usually price by the room or by area, then add to it on the day once the stains have been seen. That is where disputes start, so this invoice puts the base clean, the stain work and any protector on separate lines. A tenant leaving a flat, a landlord between lets or an office cleaned out of hours can each see what was done beyond the standard clean and why it cost more.
Fields to prepare
- Deliverables and line items
- Steam cleaning, Stain treatment, Protective treatment: record the quantities actually supplied and the service period.
- Steam cleaning
- Give the rooms or the area measured, for example three bedrooms and a hallway or 48 square metres, and the method if delicate fibres needed a low-moisture clean.
- Stain treatment
- Bill per stain or per treated area, name the type, such as red wine or pet urine, and say which marks may be permanent.
- Protective treatment
- Price it by area, and note that it was applied after cleaning and how long the carpet should be left before furniture goes back.
- Assets and visits
- Record the asset or area, visit dates, visit count and access arrangements.
- Labor and materials used
- Separate labor hours, quantities of parts or consumables, and work outside the recurring scope.
- Scope to agree
- Record the area and number of rooms cleaned, the type of stain and whether it could be removed, and the drying time.
Before sending
- Does “Steam cleaning” show the quantity actually supplied, not the quantity first quoted?
- Is “Stain treatment” charged at the rate the customer agreed to, with any change approved?
- Is “Protective treatment” finished and accepted, or does it belong on a later invoice?
Show 3 more
- Match extra parts and return-visit charges to approved work.
- Record the initial condition and the post-service checks.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Steam cleaning | 3 × $180.00 | $540.00 |
| Stain treatment | 6 × $95.00 | $570.00 |
| Protective treatment | 5 × $650.00 | $3,250.00 |
| Subtotal | $4,360.00 | |
| Sales tax (8%) | $348.80 | |
| Total | $4,708.80 | |
Net amount $4,360.00, sales tax $348.80, total payable $4,708.80.
What the document must show
The details an invoice has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write an invoice: a step-by-step example
Frequently asked questions
Can I charge for moving furniture before cleaning?
Yes, if it was quoted or agreed on the day. Add it as its own line, by the piece or by time, and note heavy items such as a piano or a fitted wardrobe that you cleaned around instead of moving.
What matters when a tenant's deposit depends on this invoice?
The landlord or letting agent will read it closely. Address it to whoever booked and paid, give the property address and the cleaning date, and describe stains that did not come out, so the check-out report and the invoice say the same thing.
How is the sales tax worked out on this invoice?
The worked example above uses an example rate of 8%: $348.80 on a net amount of $4,360.00, for a total of $4,708.80. The editor recalculates all three when you change a quantity, a price or the country.
How should I number invoices?
Use one unbroken sequence per business, never reuse a number, and issue a credit note rather than deleting an invoice you have already sent.
Can I email it to the customer?
Yes, from your own mail app. With a free account, the editor’s download menu offers Email this document, which opens your mail app with a message about the document already written. QuoteBill sends nothing itself, so save the PDF and attach it before you send.
Read next
Reading for the Carpet cleaning invoice: How to write an invoice: a step-by-step example and Credit note vs invoice (and credit memo): how to issue one. The VAT and GST calculator works out the tax line for you.