House cleaning invoice template

House cleaning invoice: recurring visits, extras such as the oven, fridge and windows, and cleaning supplies, with the visit dates and the rate you charge.

Templates by industry

  • Recurring cleaning visit
  • Oven, fridge and window extras
  • Cleaning supplies

Preparation guide

Organize visits around the serviced assets and job records, distinguishing recurring work from additional interventions.

Deliverables and line items
Recurring cleaning visit, Oven, fridge and window extras, Cleaning supplies: record the quantities actually supplied and the service period.
Assets and visits
Record the asset or area, visit dates, visit count and access arrangements.
Labor and materials used
Separate labor hours, quantities of parts or consumables, and work outside the recurring scope.
Scope to agree
Give the dates of the visits, the rate per visit or per hour, extras such as the oven, fridge or windows, and whether supplies are yours or the client's. Put the address on the invoice and keep door codes and key arrangements off it.
  • Match extra parts and return-visit charges to approved work.
  • Record the initial condition and the post-service checks.
  • Match completed work to the order or approval record, and confirm the payment due date and amounts already received.

  1. Confirm scope and quantities

    Example: reconcile the approval and work record for "Recurring cleaning visit" to establish the quantity for this invoice.

  2. Record delivery and acceptance

    Check completion for every line, including "Cleaning supplies". Deliver the service record, materials used, unresolved issues and the agreed next visit date.

  3. Send the billing record

    Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.

What the document must show

These details make an invoice easier to approve and to file.

  • Your business name, address and registration or tax number
  • The customer's name and address
  • Issue date and a document number you do not reuse
  • Each line item with quantity, unit price and amount
  • Tax shown separately from the net amount, and the total payable
  • Payment terms: due date, bank details or accepted payment methods
  • Sales tax is set by the state and often the city or county, so use the combined rate for the delivery address; some services and purchases for resale are exempt.

The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.

Official rate reference: US government: state and local taxes

Frequently asked questions

House cleaning invoice template: what should it include?
Start with the line items this template already carries — Recurring cleaning visit, Oven, fridge and window extras, Cleaning supplies — and replace them with what you actually supplied. Then check the required details above, especially the document number and the separated tax amount.
How is tax calculated on this template?
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending. The editor keeps the net amount, the tax and the total apart, and recalculates all three when you change a quantity, a unit price or the country setting.
How should I number invoices?
Use one unbroken sequence per business, never reuse a number, and issue a credit note rather than deleting an invoice you have already sent.
Is this template free?
Yes. Editing and PDF export are free with an account; there is no payment step and no watermark on the document.
Can I download it as Excel, Word or PDF?
Yes. The spreadsheet and the Word file download straight from this page, and the spreadsheet keeps its formulas, so changing a quantity updates the tax and the total. For PDF, open the template and use Print / PDF.
Can I use it in another language or currency?
Yes. The document language can be set to any of 33 languages, and changing the country setting updates the currency, the date format and the tax rate.