Carpentry job work order template
Carpentry job work order template: door hanging, stud walls, worktops and snagging booked by the hour against each task, with drawings and materials noted.
Templates by industry
- Fit door linings and hang six doors
- Build a stud wall for the utility cupboard
- Cut and join kitchen worktops
- Snagging and adjustments
Preparation guide
Example workflow
Plan the job
Example: start with "Fit door linings and hang six doors", set the scheduled date, assign the technician and note how to access the site.
Do the work
Record the time and materials actually used, including "Snagging and adjustments", and anything found that needs a separate quote.
Sign off and bill
Have the technician and the customer sign the completion lines, then make the invoice from the work order so the lines carry over.
On a renovation, the site manager often brings in a carpenter by the hour and needs to know where those hours went. This work order lists the carpentry tasks for the day or the week, each tied to a room or a drawing, and books the time against each one. Because the materials are usually on site already, the order leaves room to note what was missing or wrong, which is the most common reason a task overruns. The carpenter and the site manager both sign off the hours.
Fields to prepare
- Deliverables and line items
- Fit door linings and hang six doors, Build a stud wall for the utility cupboard, Cut and join kitchen worktops, Snagging and adjustments: describe the work and materials planned for each line, with the time or quantity expected.
- Fit door linings and hang six doors
- Give the room and door schedule reference, and note any door that needed planing because the floor level changed.
- Build a stud wall for the utility cupboard
- Say which drawing the wall follows and whether services inside it were marked before boarding.
- Cut and join kitchen worktops
- Record the worktop joints and cut-outs made, since a mistake there is expensive and cannot be hidden.
- Snagging and adjustments
- Keep snagging separate and list what was adjusted, so it is not mistaken for unfinished work.
- Job site and schedule
- Give the job site address, the scheduled date and the person assigned, with any access or safety instructions.
- Time and materials
- Record the hours worked and the materials used on each line, as done rather than as planned.
- Scope to agree
- Tie each task to the drawing or room it belongs to, book the hours against that task, and note materials that were missing or wrong on site.
Before sending
- Is it clear who does “Fit door linings and hang six doors”, where and when?
- Are the materials for “Build a stud wall for the utility cupboard” listed and on site before the job starts?
- Is there a sign-off for “Cut and join kitchen worktops” so the time can be invoiced afterwards?
Show 4 more
- Is it clear who does “Snagging and adjustments”, where and when?
- Check the job site address, the scheduled date, who is assigned, and any access or safety instructions.
- Agree with the customer which tasks are included, and note anything found on site that needs a separate quote.
- Have the customer check and sign off the work before you make the invoice.
Worked example with sample figures
The figures below are invented to show how the template adds up: 4 lines in USD, with an example tax rate of 8%.
| Item | Hours × rate | Amount |
|---|---|---|
| Fit door linings and hang six doors | 9 × $42.00 | $378.00 |
| Build a stud wall for the utility cupboard | 6 × $42.00 | $252.00 |
| Cut and join kitchen worktops | 3 × $42.00 | $126.00 |
| Snagging and adjustments | 1.5 × $42.00 | $63.00 |
| Subtotal | $819.00 | |
| Sales tax (8%) | $65.52 | |
| Total | $884.52 | |
Planned work $819.00 before tax, $884.52 with sales tax.
- Hours in total: 19.5.
- The job follows quotation Q-CJ-0815.
- The job is booked 2 days ahead.
What the document must show
These details make a work order easier to approve and to file.
- Work order number and date
- The customer's name and job site address
- Scheduled date and the person assigned
- Each task and the materials needed
- Time or quantity per line, and prices if shown
- Sign-off lines for the worker and the customer
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Frequently asked questions
Who fills in the hours, the carpenter or the site manager?
The carpenter books them against each task at the end of the day, and the site manager checks and signs. Both names on the work order settle most disputes before they start.
What if the materials on site are wrong or missing?
Note what was missing, when it was reported and the time lost. Whether that time is paid depends on your agreement, but the record should exist either way.
How is the sales tax worked out on this work order?
The worked example above uses an example rate of 8%: $65.52 on a net amount of $819.00, for a total of $884.52. The editor recalculates all three when you change a quantity, a price or the country.
Can I download it as Excel, Word or PDF?
Yes. A PDF needs no account: fill in the template and use Print / PDF. The Excel and Word files download from this page with a free account, and the spreadsheet keeps its formulas, so changing a quantity updates the tax and the total.
Can I add my logo and signature?
Yes. The From section of the editor has a place for your company logo and for a signature or seal image. Uploading a picture needs a free account, and a member can keep both in settings so that every new document starts with them.
Read next
Reading for the Carpentry job work order template: How to write a statement of work (SOW), with an example and Quote, proforma, invoice, receipt, credit note: which to use. When the job is signed off, record it on the Acceptance certificate template.