Snow removal quotation
Quotation template for winter maintenance contractors: snow clearing, de-icer application and snow hauling. Fill it in online or download Excel or Word.
Templates by industry
- Snow clearing
- De-icer application
- Snow hauling
Preparation guide
Example workflow
Confirm scope and quantities
Example: start with "Snow clearing", confirm the required quantity and client inputs, then agree completion criteria for each item.
Review and approve the quotation
Confirm acceptance evidence for "Snow hauling", all line quantities, exclusions and quote validity with the customer, and retain the approved version.
Deliver and prepare billing
Confirm completed quantities, site photos, agreed test results and any remaining remedial work. When the agreed milestone is complete, prepare an invoice using actual quantities and approved changes.
Snow removal is quoted in autumn for a winter nobody can predict, so the quotation is really an agreement on how each snowfall will be handled. Clearing, de-icing and hauling are priced separately because they happen at different times: ploughing after the snow stops, gritting before frost and early in the morning, and hauling only when piles block parking spaces or sightlines. A site plan marking the areas, the piling spots and any surfaces to avoid should go with it.
Fields to prepare
- Deliverables and line items
- Snow clearing, De-icer application, Snow hauling: specify the planned quantity and delivery scope for each item.
- Snow clearing
- Give the areas in square metres or as marked on the site plan, the response time once the trigger depth is reached, and whether steps are cleared by hand.
- De-icer application
- Name the material, such as rock salt or a salt-free product near plants and new concrete, and price it per application or per tonne spread.
- Snow hauling
- Price per truckload or per hour with a loader and name the approved dump site; hauling is usually ordered only when space for piling runs out.
- Site and measured quantities
- Record the site, work zones, areas, lengths or counts, and access hours.
- Materials and work stages
- Specify materials, labor, removal, disposal and making-good allowances, and completion criteria for each stage.
- Scope to agree
- Define the areas covered and the snowfall that triggers a visit, and whether the price is per visit or for the season.
Before sending
- Does “Snow clearing” say what is included and what quantity the price assumes?
- Would the customer read “De-icer application” the way you do, including what it leaves out?
- Can you still honour the price of “Snow hauling” on the last day the quotation is valid?
Show 3 more
- Agree how quantity changes following measurement or drawing revisions will be approved.
- Confirm client-supplied materials and work that other contractors must finish first.
- Check quote validity, the customer approval method and payment milestones.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Snow clearing | 1 × $80.00 | $80.00 |
| De-icer application | 6 × $750.00 | $4,500.00 |
| Snow hauling | 6 × $95.00 | $570.00 |
| Subtotal | $5,150.00 | |
| Sales tax (8%) | $412.00 | |
| Total | $5,562.00 | |
Quoted net amount $5,150.00, sales tax $412.00, quoted total $5,562.00.
What the document must show
The details a quotation has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write a quotation: format, example and checklist
Frequently asked questions
What happens in a winter with far more snow than expected?
A per-visit price adjusts on its own. For a seasonal price, set a cap in the quotation, such as a number of visits or a total snowfall, and a per-visit rate beyond it, so neither side carries an unlimited risk.
Who is responsible if someone slips on a cleared surface?
That depends on the contract and on local law, so it cannot be settled by a quotation alone. Describe exactly what you will do and when, record visits with their times, and name areas, such as private steps, that are outside your scope.
How is the sales tax worked out on this quotation?
The worked example above uses an example rate of 8%: $412.00 on a net amount of $5,150.00, for a total of $5,562.00. The editor recalculates all three when you change a quantity, a price or the country.
Can I change the layout and colour?
Yes. The editor offers other layouts and a document colour for the printed page. Changing them moves no figure: the lines and totals stay as they are, and the PDF, Word and Excel files follow the layout you pick.
How is the document numbered?
QuoteBill gives each new document a unique number of its own. A member can switch to numbers in sequence in settings, such as QUO-2026-0001: one sequence for each kind of document, starting again every calendar year. A number you type yourself is kept as it is.
Read next
Reading for the Snow removal quotation: How to write a quotation: format, example and checklist and Estimate vs quote: what binds you, with a remodeling example. The VAT and GST calculator adds tax to your quoted prices.