Exterior house painting quotation template
Exterior house painting quotation template: scaffold by the week, washing and repairs, walls per m² and woodwork per item, with paint system and weather terms.
Templates by industry
- Scaffold or access equipment, per week
- Pressure washing and surface repairs
- Masonry walls: primer and two coats, per m²
- Windows, fascias and doors: prepare and gloss, per item
Preparation guide
Example workflow
Confirm scope and quantities
Example: start with "Scaffold or access equipment, per week", confirm the required quantity and client inputs, then agree completion criteria for each item.
Review and approve the quotation
Confirm acceptance evidence for "Windows, fascias and doors: prepare and gloss, per item", all line quantities, exclusions and quote validity with the customer, and retain the approved version.
Deliver and prepare billing
Confirm completed quantities, site photos, agreed test results and any remaining remedial work. When the agreed milestone is complete, prepare an invoice using actual quantities and approved changes.
Painting the outside of a house is mostly preparation and access: scaffolding goes up, walls are washed and repaired, flaking paint comes off the woodwork, and only then does new paint go on. An exterior painting quotation that shows these steps lets the client see why two prices for the same house differ. This template keeps scaffold hire by the week, prices walls by area and woodwork by the item, and leaves room for the weather terms.
Fields to prepare
- Deliverables and line items
- Scaffold or access equipment, per week, Pressure washing and surface repairs, Masonry walls: primer and two coats, per m², Windows, fascias and doors: prepare and gloss, per item: specify the planned quantity and delivery scope for each item.
- Scaffold or access equipment, per week
- Give the weeks of hire you expect and the weekly rate after that, since outside work often stops for rain.
- Pressure washing and surface repairs
- Say what preparation includes, such as washing, filling cracks and treating mould, and what it does not, such as render repairs.
- Masonry walls: primer and two coats, per m²
- Name the paint product or type and the number of coats, and measure walls net of windows and doors.
- Windows, fascias and doors: prepare and gloss, per item
- Count windows, doors and fascia runs, and say whether rotten timber is repaired or replaced at an extra rate.
- Site and measured quantities
- Record the site, work zones, areas, lengths or counts, and access hours.
- Materials and work stages
- Specify materials, labor, removal, disposal and making-good allowances, and completion criteria for each stage.
- Scope to agree
- Separate access, preparation, walls and woodwork, name the paint system and number of coats, and say how weather delays are handled.
Before sending
- Does “Scaffold or access equipment, per week” say what is included and what quantity the price assumes?
- Would the customer read “Pressure washing and surface repairs” the way you do, including what it leaves out?
- Can you still honour the price of “Masonry walls: primer and two coats, per m²” on the last day the quotation is valid?
Show 4 more
- Does “Windows, fascias and doors: prepare and gloss, per item” say what is included and what quantity the price assumes?
- Agree how quantity changes following measurement or drawing revisions will be approved.
- Confirm client-supplied materials and work that other contractors must finish first.
- Check quote validity, the customer approval method and payment milestones.
Worked example with sample figures
The figures below are invented to show how the template adds up: 4 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Scaffold or access equipment, per week | 3 × $420.00 | $1,260.00 |
| Pressure washing and surface repairs | 1 × $650.00 | $650.00 |
| Masonry walls: primer and two coats, per m² | 165 × $12.00 | $1,980.00 |
| Windows, fascias and doors: prepare and gloss, per item | 14 × $45.00 | $630.00 |
| Subtotal | $4,520.00 | |
| Sales tax (8%) | $361.60 | |
| Total | $4,881.60 | |
Quoted net amount $4,520.00, sales tax $361.60, quoted total $4,881.60.
What the document must show
The details a quotation has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write a quotation: format, example and checklist
Frequently asked questions
How should the quotation deal with rain and cold?
Paint makers give minimum temperatures and drying conditions, so say that work pauses when the weather falls outside them and the finish date moves with it. State whether extra scaffold weeks caused by weather are charged.
Should colour samples be part of the quotation?
Offer test patches on the wall in two or three colours before the order is placed. Daylight changes how a colour looks outside, and an approved sample avoids repainting a whole side of the house.
How is the sales tax worked out on this quotation?
The worked example above uses an example rate of 8%: $361.60 on a net amount of $4,520.00, for a total of $4,881.60. The editor recalculates all three when you change a quantity, a price or the country.
How do I turn an approved quotation into an invoice?
Open the approved quotation and convert it. The original stays unchanged, and the invoice carries the same line items so the customer can match the two documents.
Can I add my logo and signature?
Yes. The From section of the editor has a place for your company logo and for a signature or seal image. Uploading a picture needs a free account, and a member can keep both in settings so that every new document starts with them.
Read next
Reading for the Exterior house painting quotation template: How to write a quotation: format, example and checklist and Estimate vs quote: what binds you, with a remodeling example. The VAT and GST calculator adds tax to your quoted prices.