Performance and booking agreement (DJ, band, speaker) template

Performance and Booking Agreement

Parties: Performer · Organiser

1. Purpose

This agreement sets out the terms on which the Organiser books the Performer to perform at the event described below and on which the Performer agrees to perform.

2. The performance

The Performer performs at [[Event name]] on [[Date]] at [[Venue and address]].

Type of performance: [[e.g. DJ set, live band, talk, workshop]]

Length: [[60]] minutes, [[Number of sets and breaks]].

The Performer decides the content, style and set list of the performance within the type and length agreed here.

3. Fee and deposit

The Organiser pays the Performer the fee shown in the price schedule of this contract or, if there is none, [[Fee and currency]], on the payment terms stated in this contract. A deposit of [[30]]% is due on signing to confirm the booking; it is not refundable except as stated under Illness and cancellation by the Performer and Events beyond control. The balance is due as stated in the payment terms.

Each party is responsible for its own taxes. Where the law requires the Organiser to withhold tax or social contributions from the fee, it may do so and gives the Performer proof of the amounts paid over.

4. Schedule and sound check

The Organiser gives the Performer and its crew access to the venue from [[Load-in time]]. The sound check takes place at [[Sound check time]] and the performance starts at [[Start time]]. The Organiser tells the Performer of any change to the running order as early as it can. If the performance starts late or is extended at the Organiser’s request, the Performer may charge [[Overtime rate]] per hour or part hour for the additional time, if it agrees to the extension.

5. Technical requirements and rider

The Organiser provides the stage, power, sound system, lighting, backline and other equipment as described here: [[Technical requirements, or attach the rider]]

The Performer brings its own instruments, equipment and any items listed here as its own: [[List]]

Hospitality and meals: [[Hospitality, or none]]

The equipment the Organiser provides must be in working order and tested before the sound check.

6. Travel and accommodation

Travel to and from the venue, accommodation, parking and local transport are [[paid by the Organiser / paid by the Performer / included in the fee]]. Where the Organiser pays, it books or reimburses the costs against receipts, within the limits stated here: [[Limits, e.g. economy travel and a standard hotel room]]

7. Recording and promotion

The Organiser may use the Performer’s name, logo and the promotional photos the Performer supplies to advertise the event. Audio or video recording, livestreaming or broadcasting of the performance needs the Performer’s consent in writing or in electronic form, which states how the recording may be used. Recording by the Organiser: [[not allowed / allowed for the following use]]

The Performer keeps all rights in its performance and material. The venue’s rules on photography and recording by the audience apply, and the Organiser asks the audience to follow them.

8. Licences and permits

The Organiser obtains the permits and licences needed for the venue and the event, such as for public performance of music, safety, capacity and noise, and pays the fees for them, unless the parties write otherwise here: [[none / the exceptions]]

The Performer is responsible for any permit it needs to work in the country of the venue, such as a work permit or visa, unless the parties write otherwise here: [[none / the exceptions]]

9. Cancellation by the Organiser

If the Organiser cancels more than [[30]] days before the performance, the Performer keeps the deposit. If it cancels [[30]] days or less before, [[50]]% of the fee is due, and if it cancels [[7]] days or less before, the full fee is due. The Performer makes reasonable efforts to take another booking for the date, and any amount it earns from one reduces the amount due.

10. Illness and cancellation by the Performer

If the Performer cannot perform because of illness, an accident or another serious reason, it tells the Organiser as soon as it can and offers a new date or a comparable replacement performer. If the Organiser accepts neither, the Performer refunds the deposit and any other amount paid. Further claims are excluded as far as the law allows.

11. Events beyond control

Neither party is liable for failing to perform because of an event beyond its control, such as severe weather, an official order, a power failure, a serious accident or the closure of the venue. The affected party tells the other without delay. The parties try to agree on a new date. If they cannot, amounts already paid are [[refunded in full / refunded less the costs the Performer has already incurred]].

12. Safety and conduct

The Organiser provides a safe place to perform, including a stable stage, a safe power supply, suitable security and crowd management, and a lockable room for the Performer’s equipment. The Performer follows the venue’s reasonable safety and house rules and may stop the performance if there is a serious danger.

13. Liability

Each party is liable for damage it causes, as the law provides. The Organiser is responsible for the safety of the venue and the audience and for damage to the Performer’s equipment caused by the venue, its staff or the audience. The Performer does not promise a particular attendance or audience response. Except for intent, gross negligence, personal injury or where the law does not allow a limitation, each party’s liability for other loss is limited to the fee.

14. Independent parties

The Performer is an independent business or artist. This agreement does not create an employment, partnership or agency relationship, and the Organiser gives no instructions on how the Performer performs.

15. Governing law and disputes

This agreement is governed by the law stated under Governing law. The parties will first try to settle any dispute in good faith. Otherwise the courts stated under Jurisdiction decide, unless mandatory law provides otherwise.

Payment terms

The deposit is payable within [[7]] days of signing and the balance [[on the day of the performance, before it starts]], by [[bank transfer to the account stated on the invoice / cash against a receipt]].

Governing law

[[Country or state whose law applies]]

Jurisdiction

[[Courts that decide disputes, e.g. the courts of your city]]