Picture framing invoice template
Picture framing invoice template: frame, mount, glass and hanging as separate lines, with outside size, artwork size and the artwork’s condition at drop-off.
Templates by industry
- Custom frame, solid oak, 50×70 cm
- Conservation mount, acid-free
- Museum glass, anti-reflective UV
- Hanging fittings and wall fixing
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Custom frame, solid oak, 50×70 cm" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Hanging fittings and wall fixing". Hand over approved versions and a file manifest, confirming usage scope and completed revisions.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
Framing is quoted before it is made, and the customer later wants to know what exactly was bought: which moulding, which mount, which glass. Those three choices drive the price, and the glass in particular can cost more than the frame. This template lists frame, mount, glass and hanging as separate lines, and the notes record the artwork’s size and condition when it was left, which matters if a mark is found after framing.
Fields to prepare
- Deliverables and line items
- Custom frame, solid oak, 50×70 cm, Conservation mount, acid-free, Museum glass, anti-reflective UV, Hanging fittings and wall fixing: record the quantities actually supplied and the service period.
- Custom frame, solid oak, 50×70 cm
- Name the moulding and its finish and give both the artwork size and the outside size; the second is what the customer needs to find a wall for it.
- Conservation mount, acid-free
- Say the mount board is acid-free, give its colour and opening size, and say how the artwork is attached; hinges of paper tape can be undone, glue cannot.
- Museum glass, anti-reflective UV
- Name the glass with its UV protection and reflection control; the price gap between plain and museum glass is the largest on the invoice.
- Hanging fittings and wall fixing
- Say whether you hang the picture at the customer’s home or only supply fittings, and what the wall was made of; wrong fixings are the usual cause of a fallen frame.
- Quantity and output format
- Record pages, images, word counts or running time, final file formats and whether editable source files are included.
- Review and usage scope
- Specify the draft approver, revision rounds, intended media and duration, and who supplies third-party assets.
- Scope to agree
- Record the outside size and the artwork size, name the moulding and the mount board, state the glass type, and note whether the artwork was left with you and in what condition.
Before sending
- Does “Custom frame, solid oak, 50×70 cm” show the quantity actually supplied, not the quantity first quoted?
- Is “Conservation mount, acid-free” charged at the rate the customer agreed to, with any change approved?
- Is “Museum glass, anti-reflective UV” finished and accepted, or does it belong on a later invoice?
Show 4 more
- Does “Hanging fittings and wall fixing” show the quantity actually supplied, not the quantity first quoted?
- Agree when a change of direction after draft approval becomes additional work.
- Check separately whether editable sources and final delivery files are included.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
Worked example with sample figures
The figures below are invented to show how the template adds up: 4 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Custom frame, solid oak, 50×70 cm | 1 × $140.00 | $140.00 |
| Conservation mount, acid-free | 1 × $45.00 | $45.00 |
| Museum glass, anti-reflective UV | 1 × $95.00 | $95.00 |
| Hanging fittings and wall fixing | 1 × $30.00 | $30.00 |
| Subtotal | $310.00 | |
| Sales tax (8%) | $24.80 | |
| Total | $334.80 | |
Net amount $310.00, sales tax $24.80, total payable $334.80.
What the document must show
The details an invoice has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write an invoice: a step-by-step example
Frequently asked questions
Should I record the artwork’s condition when it is left with me?
Yes, in the notes: tears, foxing, fading, an earlier repair, and whether the owner saw it. Photograph the piece before it goes under the mount. That record protects both of you if a mark is noticed later.
Can the owner use the invoice for insurance?
Customers sometimes pass it to an insurer as proof of what the framed piece cost, so describe the artwork separately from the framing. Never fold the artwork’s own value into the framing price.
How is the sales tax worked out on this invoice?
The worked example above uses an example rate of 8%: $24.80 on a net amount of $310.00, for a total of $334.80. The editor recalculates all three when you change a quantity, a price or the country.
Can I download it as Excel, Word or PDF?
Yes. A PDF needs no account: fill in the template and use Print / PDF. The Excel and Word files download from this page with a free account, and the spreadsheet keeps its formulas, so changing a quantity updates the tax and the total.
Can I use it in another language or currency?
Yes. The document language can be set to any of 33 languages, and changing the country setting updates the currency, the date format and the tax rate.
Read next
Reading for the Picture framing invoice template: How to write an invoice: a step-by-step example and Credit note vs invoice (and credit memo): how to issue one. The VAT and GST calculator works out the tax line for you.