Lawn care invoice
Invoice template for lawn care services: mowing, edging and fertilizer application. Fill it in online, download Excel or Word, or print to PDF.
Templates by industry
- Mowing
- Edging
- Fertilizer application
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Mowing" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Fertilizer application". Confirm completed quantities, site photos, agreed test results and any remaining remedial work.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
Lawn care is sold by the season but invoiced by the visit or by the month, so the invoice has to show which visits took place. Mowing and edging happen on every round; feeding happens a few times a year and costs more because of the product. Keeping the three apart lets a customer on a monthly plan see when a fertilizer round was added, and lets you drop a mowing charge in a dry spell without rewriting the rest.
Fields to prepare
- Deliverables and line items
- Mowing, Edging, Fertilizer application: record the quantities actually supplied and the service period.
- Mowing
- List the visit dates and the area or number of lawns, and note the cutting height if the customer asked for a change, for example longer in summer.
- Edging
- Give the length of edging or name the beds and paths done; cutting a new edge by hand takes longer than trimming an existing one.
- Fertilizer application
- Name the product type, such as slow-release or a weed-and-feed mix, the area treated and, if the label says so, how long children and pets should keep off.
- Site and measured quantities
- Record the site, work zones, areas, lengths or counts, and access hours.
- Materials and work stages
- Specify materials, labor, removal, disposal and making-good allowances, and completion criteria for each stage.
- Scope to agree
- State the area and visit frequency, what happens to the clippings, and the product applied with the interval before the next visit.
Before sending
- Does “Mowing” show the quantity actually supplied, not the quantity first quoted?
- Is “Edging” charged at the rate the customer agreed to, with any change approved?
- Is “Fertilizer application” finished and accepted, or does it belong on a later invoice?
Show 3 more
- Agree how quantity changes following measurement or drawing revisions will be approved.
- Confirm client-supplied materials and work that other contractors must finish first.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Mowing | 12 × $95.00 | $1,140.00 |
| Edging | 5 × $450.00 | $2,250.00 |
| Fertilizer application | 8 × $300.00 | $2,400.00 |
| Subtotal | $5,790.00 | |
| Sales tax (8%) | $463.20 | |
| Total | $6,253.20 | |
Net amount $5,790.00, sales tax $463.20, total payable $6,253.20.
What the document must show
The details an invoice has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write an invoice: a step-by-step example
Frequently asked questions
How do I bill a monthly plan when the grass stopped growing?
Follow what the plan says. A fixed monthly price spread over the season stays the same; a per-visit plan bills only the visits made. Either way, list the dates of actual visits so the customer can see what the month included.
Can I charge for taking away clippings or extra debris?
If clippings are collected and removed rather than left on the lawn, say so in the mowing description or add a line with the disposal cost. Clearing storm debris or leaves is extra work and belongs on a separate line.
How is the sales tax worked out on this invoice?
The worked example above uses an example rate of 8%: $463.20 on a net amount of $5,790.00, for a total of $6,253.20. The editor recalculates all three when you change a quantity, a price or the country.
Can I download it as Excel, Word or PDF?
Yes. A PDF needs no account: fill in the template and use Print / PDF. The Excel and Word files download from this page with a free account, and the spreadsheet keeps its formulas, so changing a quantity updates the tax and the total.
Can I email it to the customer?
Yes, from your own mail app. With a free account, the editor’s download menu offers Email this document, which opens your mail app with a message about the document already written. QuoteBill sends nothing itself, so save the PDF and attach it before you send.
Read next
Reading for the Lawn care invoice: How to write an invoice: a step-by-step example and Credit note vs invoice (and credit memo): how to issue one. The VAT and GST calculator works out the tax line for you.