Irrigation service work order template
Irrigation service work order template: spring start-up, line repairs, sprinkler heads and controller programming booked by the hour, zone by zone.
Templates by industry
- Spring start-up, charge the system and test each zone
- Repair a cracked lateral line, zone 3
- Replace and adjust sprinkler heads
- Set the controller programme for the season
Preparation guide
Example workflow
Plan the job
Example: start with "Spring start-up, charge the system and test each zone", set the scheduled date, assign the technician and note how to access the site.
Do the work
Record the time and materials actually used, including "Set the controller programme for the season", and anything found that needs a separate quote.
Sign off and bill
Have the technician and the customer sign the completion lines, then make the invoice from the work order so the lines carry over.
An irrigation system is invisible until it fails, and then the problem is somewhere underground in one zone out of six. This work order is organised the way the technician works, zone by zone, with the hours booked against each task. It covers the spring start-up, repairs to lines and heads, and setting the controller for the season, and leaves room for the run time of each zone and the position of valve boxes, which saves time on the autumn visit.
Fields to prepare
- Deliverables and line items
- Spring start-up, charge the system and test each zone, Repair a cracked lateral line, zone 3, Replace and adjust sprinkler heads, Set the controller programme for the season: describe the work and materials planned for each line, with the time or quantity expected.
- Spring start-up, charge the system and test each zone
- Note each zone’s pressure and any zone that would not open, so the repairs below can be traced to it.
- Repair a cracked lateral line, zone 3
- Say where the crack was, how deep the line was buried and what fitting was used.
- Replace and adjust sprinkler heads
- Count heads replaced by type and give the spray pattern set, so coverage can be checked against the beds.
- Set the controller programme for the season
- Write the run time and start time per zone, and any rain sensor setting, as left with the customer.
- Job site and schedule
- Give the job site address, the scheduled date and the person assigned, with any access or safety instructions.
- Time and materials
- Record the hours worked and the materials used on each line, as done rather than as planned.
- Scope to agree
- Work zone by zone, record the run times set on the controller, note where the valve boxes are, and book your hours against each zone’s repair.
Before sending
- Is it clear who does “Spring start-up, charge the system and test each zone”, where and when?
- Are the materials for “Repair a cracked lateral line, zone 3” listed and on site before the job starts?
- Is there a sign-off for “Replace and adjust sprinkler heads” so the time can be invoiced afterwards?
Show 4 more
- Is it clear who does “Set the controller programme for the season”, where and when?
- Check the job site address, the scheduled date, who is assigned, and any access or safety instructions.
- Agree with the customer which tasks are included, and note anything found on site that needs a separate quote.
- Have the customer check and sign off the work before you make the invoice.
Worked example with sample figures
The figures below are invented to show how the template adds up: 4 lines in USD, with an example tax rate of 8%.
| Item | Hours × rate | Amount |
|---|---|---|
| Spring start-up, charge the system and test each zone | 1.5 × $55.00 | $82.50 |
| Repair a cracked lateral line, zone 3 | 1 × $55.00 | $55.00 |
| Replace and adjust sprinkler heads | 1 × $55.00 | $55.00 |
| Set the controller programme for the season | 0.5 × $55.00 | $27.50 |
| Subtotal | $220.00 | |
| Sales tax (8%) | $17.60 | |
| Total | $237.60 | |
Planned work $220.00 before tax, $237.60 with sales tax.
- Hours in total: 4.
- The job follows quotation Q-IR-0328.
- The job is booked 3 days ahead.
What the document must show
These details make a work order easier to approve and to file.
- Work order number and date
- The customer's name and job site address
- Scheduled date and the person assigned
- Each task and the materials needed
- Time or quantity per line, and prices if shown
- Sign-off lines for the worker and the customer
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Frequently asked questions
How do I note the run times I programmed?
In the notes, zone by zone, with the start time and days. The customer can then change them knowingly, and the next visit can see what was set.
What do I do when a zone valve will not open at all?
Note the zone and what you tested, such as the solenoid and the wiring at the controller, and whether a new valve is needed. Quote the valve if it is outside the visit.
How is the sales tax worked out on this work order?
The worked example above uses an example rate of 8%: $17.60 on a net amount of $220.00, for a total of $237.60. The editor recalculates all three when you change a quantity, a price or the country.
Is this template free?
Yes. You can fill in this template and print it or save it as a PDF without an account, and there is no payment step and no watermark on the document. Saving it to your account and downloading Excel or Word files need a free account.
How is the document numbered?
QuoteBill gives each new document a unique number of its own. A member can switch to numbers in sequence in settings, such as WO-2026-0001: one sequence for each kind of document, starting again every calendar year. A number you type yourself is kept as it is.
Read next
Reading for the Irrigation service work order template: How to write a statement of work (SOW), with an example and Estimate vs quote: what binds you, with a remodeling example. When the job is signed off, record it on the Acceptance certificate template.