Fence installation invoice template
Fence installation invoice template: bill the finished run per bay, extra digging through buried concrete, the gate and waste removal on separate lines.
Templates by industry
- Close-board fencing, 1.8 m high, per bay
- Extra digging through buried concrete, per hole
- Side gate, hung with latch and bolt
- Old panels and posts taken away
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Close-board fencing, 1.8 m high, per bay" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Old panels and posts taken away". Confirm completed quantities, site photos, agreed test results and any remaining remedial work.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
A fence is quoted from a walk along the boundary, but the ground decides what it really costs. Buried concrete, old post footings or tree roots turn a quick hole into an hour with a breaker. This invoice bills the finished run per bay, as most fencers quote it, and gives unexpected digging its own line with the number of holes affected. The gate, with its ironmongery, and the removal of the old fence are listed separately, so the client sees what each part cost.
Fields to prepare
- Deliverables and line items
- Close-board fencing, 1.8 m high, per bay, Extra digging through buried concrete, per hole, Side gate, hung with latch and bolt, Old panels and posts taken away: record the quantities actually supplied and the service period.
- Close-board fencing, 1.8 m high, per bay
- Count bays between post centres and give the panel height, so the total length can be checked with a tape.
- Extra digging through buried concrete, per hole
- Bill extra digging only if the quotation said ground conditions were excluded, and keep a photo of the concrete you hit.
- Side gate, hung with latch and bolt
- Give the gate width, which way it opens and the fittings, since gates are where most later adjustments happen.
- Old panels and posts taken away
- Say whether the old fence went to a tip or was left for the client, as some ask to keep the posts.
- Site and measured quantities
- Record the site, work zones, areas, lengths or counts, and access hours.
- Materials and work stages
- Specify materials, labor, removal, disposal and making-good allowances, and completion criteria for each stage.
- Scope to agree
- Count the run in bays, record any digging the ground forced on you with the number of holes, and note who confirmed the line of the fence.
Before sending
- Does “Close-board fencing, 1.8 m high, per bay” show the quantity actually supplied, not the quantity first quoted?
- Is “Extra digging through buried concrete, per hole” charged at the rate the customer agreed to, with any change approved?
- Is “Side gate, hung with latch and bolt” finished and accepted, or does it belong on a later invoice?
Show 4 more
- Does “Old panels and posts taken away” show the quantity actually supplied, not the quantity first quoted?
- Agree how quantity changes following measurement or drawing revisions will be approved.
- Confirm client-supplied materials and work that other contractors must finish first.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
Worked example with sample figures
The figures below are invented to show how the template adds up: 4 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Close-board fencing, 1.8 m high, per bay | 9 × $145.00 | $1,305.00 |
| Extra digging through buried concrete, per hole | 3 × $35.00 | $105.00 |
| Side gate, hung with latch and bolt | 1 × $220.00 | $220.00 |
| Old panels and posts taken away | 1 × $90.00 | $90.00 |
| Subtotal | $1,720.00 | |
| Sales tax (8%) | $137.60 | |
| Total | $1,857.60 | |
Net amount $1,720.00, sales tax $137.60, total payable $1,857.60.
What the document must show
The details an invoice has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write an invoice: a step-by-step example
Frequently asked questions
Can I charge for hitting buried concrete the quote did not mention?
Only if your quotation excluded hidden obstructions or the client agreed on the day. Show it on its own line with the number of holes, and keep the photographs.
Should the invoice say which side the good face is on?
It helps. A note such as "finished face towards the garden" records what the client chose and saves a dispute with a neighbour later.
How is the sales tax worked out on this invoice?
The worked example above uses an example rate of 8%: $137.60 on a net amount of $1,720.00, for a total of $1,857.60. The editor recalculates all three when you change a quantity, a price or the country.
Is this template free?
Yes. You can fill in this template and print it or save it as a PDF without an account, and there is no payment step and no watermark on the document. Saving it to your account and downloading Excel or Word files need a free account.
Can I use it in another language or currency?
Yes. The document language can be set to any of 33 languages, and changing the country setting updates the currency, the date format and the tax rate.
Read next
Reading for the Fence installation invoice template: How to write an invoice: a step-by-step example and Invoice payment terms: Net 15, Net 30, due dates. The VAT and GST calculator works out the tax line for you.