Faktura online gratis
Invoice template in Danish (faktura), set up for Denmark, with sample lines for a design workshop, prototype production and delivery. Download Excel or Word.
Templates by language
- Design workshop
- Prototype production
- Prototype delivery
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Design workshop" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Prototype delivery". Reconcile delivered quantities with approved specifications and hand over inspection and use or installation records.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
Faktura online gratis is the Danish-language invoice: headings, column names and totals print in Danish, and the country setting starts at Denmark, so the currency is Danish kroner and the tax line is the Danish VAT, known as moms. Use it when a Danish customer expects an invoice their bookkeeper can file without translating it. The sample lines follow a product design job, with a design workshop, the prototypes and their delivery.
Fields to prepare
- Deliverables and line items
- Design workshop, Prototype production, Prototype delivery: record the quantities actually supplied and the service period.
- Design workshop
- The line prints in Danish as “Designworkshop”; enter the workshop hours as the quantity and add the date so the customer can match it to the meeting.
- Prototype production
- State the number of prototypes and the drawing revision they were made to, since a later revision is usually billed on a new line.
- Prototype delivery
- Give the delivery address and shipping method, and bill each shipment separately if the prototypes went out in batches.
- Specification and revision
- Record the approved drawing or file revision, material, dimensions, finish and agreed tolerances.
- Setup and production quantity
- Separate one-time setup from per-unit production and define inspection, packing and transport allowances.
- Scope to agree
- Separate design-workshop hours, prototype specifications and quantities, and prototype delivery addresses and shipments.
Before sending
- Does “Design workshop” show the quantity actually supplied, not the quantity first quoted?
- Is “Prototype production” charged at the rate the customer agreed to, with any change approved?
- Is “Prototype delivery” finished and accepted, or does it belong on a later invoice?
Show 4 more
- Define the sample or proof that must be approved before production and its approval deadline.
- Distinguish defect and rework handling from the cost of customer specification changes.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
- Confirm document language (da), country setting (DK), and the customer's currency and date-format requirements.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in DKK, with VAT at 25%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Design workshop | 8 × DKK 16,800.00 | DKK 134,400.00 |
| Prototype production | 3 × DKK 420.00 | DKK 1,260.00 |
| Prototype delivery | 20 × DKK 16,800.00 | DKK 336,000.00 |
| Subtotal | DKK 471,660.00 | |
| VAT (25%) | DKK 117,915.00 | |
| Total | DKK 589,575.00 | |
Net amount DKK 471,660.00, VAT DKK 117,915.00, total payable DKK 589,575.00.
What the document must show
These details make an invoice easier to approve and to file.
- Your business name, address and registration or tax number
- The customer's name and address
- Issue date and a document number you do not reuse
- Each line item with quantity, unit price and amount
- Tax shown separately from the net amount, and the total payable
- Payment terms: due date, bank details or accepted payment methods
The VAT here is 25%, applied to the net amount and shown as its own line.
Official rate reference: European Commission: VAT rates
Frequently asked questions
Will the whole invoice print in Danish?
The headings, column names and totals do. Text you type yourself, such as line descriptions and payment terms, prints exactly as you write it, so write those in Danish too if the customer needs a fully Danish document.
Can I use it if my business is not in Denmark?
Yes. The template sets the document language and the starting country only. If you are not registered in Denmark, change the country setting to your own so the tax line follows your rules; the wording stays Danish.
What payment details does a Danish customer expect?
A customer paying from a Danish bank account uses your bank’s registration number and account number (reg.nr. and kontonr.); a customer abroad needs your IBAN and BIC. Ask for the invoice number as the payment reference so the transfer can be matched.
How is the VAT worked out on this invoice?
In the worked example above, VAT at 25% on the net amount of DKK 471,660.00 is DKK 117,915.00, so the total is DKK 589,575.00. The editor recalculates all three when you change a quantity, a price or the country.
Can I email it to the customer?
Yes, from your own mail app. With a free account, the editor’s download menu offers Email this document, which opens your mail app with a message about the document already written. QuoteBill sends nothing itself, so save the PDF and attach it before you send.
Read next
Reading for the Faktura online gratis: How to write an invoice: a step-by-step example and Invoice payment terms: Net 15, Net 30, due dates. The VAT and GST calculator works out the tax line for you.