Driveway paving quotation template
Driveway paving quotation template: excavation, compacted sub-base and block paving per m² with depths, plus edging and drainage by the metre.
Templates by industry
- Excavation and removal of spoil, per m²
- Sub-base: compacted crushed stone, per m²
- Block paving laid on a sand bed, per m²
- Edging kerbs and drainage channel, per metre
Preparation guide
Example workflow
Confirm scope and quantities
Example: start with "Excavation and removal of spoil, per m²", confirm the required quantity and client inputs, then agree completion criteria for each item.
Review and approve the quotation
Confirm acceptance evidence for "Edging kerbs and drainage channel, per metre", all line quantities, exclusions and quote validity with the customer, and retain the approved version.
Deliver and prepare billing
Confirm completed quantities, site photos, agreed test results and any remaining remedial work. When the agreed milestone is complete, prepare an invoice using actual quantities and approved changes.
Most of a driveway’s life is decided below the surface: how deep the excavation goes, how thick the compacted sub-base is and where the rain runs off. A paving quotation that only names the block colour leaves the client no way to tell a cheap price from a sound one. This template prices each layer per square metre with its depth and keeps edging and drainage on a separate line measured in metres.
Fields to prepare
- Deliverables and line items
- Excavation and removal of spoil, per m², Sub-base: compacted crushed stone, per m², Block paving laid on a sand bed, per m², Edging kerbs and drainage channel, per metre: specify the planned quantity and delivery scope for each item.
- Excavation and removal of spoil, per m²
- State the excavation depth and whether spoil leaves in a skip or by grab lorry; access for machinery affects the price.
- Sub-base: compacted crushed stone, per m²
- Give the sub-base depth after compaction, since this is where a cheaper quote often saves money unseen.
- Block paving laid on a sand bed, per m²
- Name the block, its colour and laying pattern; some patterns need more cutting and take longer.
- Edging kerbs and drainage channel, per metre
- Measure edging around the whole perimeter and say where the channel drains, such as a soakaway or an existing drain.
- Site and measured quantities
- Record the site, work zones, areas, lengths or counts, and access hours.
- Materials and work stages
- Specify materials, labor, removal, disposal and making-good allowances, and completion criteria for each stage.
- Scope to agree
- Price excavation, sub-base and surface per square metre with their depths, and say where the rainwater from the new surface will go.
Before sending
- Does “Excavation and removal of spoil, per m²” say what is included and what quantity the price assumes?
- Would the customer read “Sub-base: compacted crushed stone, per m²” the way you do, including what it leaves out?
- Can you still honour the price of “Block paving laid on a sand bed, per m²” on the last day the quotation is valid?
Show 4 more
- Does “Edging kerbs and drainage channel, per metre” say what is included and what quantity the price assumes?
- Agree how quantity changes following measurement or drawing revisions will be approved.
- Confirm client-supplied materials and work that other contractors must finish first.
- Check quote validity, the customer approval method and payment milestones.
Worked example with sample figures
The figures below are invented to show how the template adds up: 4 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Excavation and removal of spoil, per m² | 42 × $18.00 | $756.00 |
| Sub-base: compacted crushed stone, per m² | 42 × $22.00 | $924.00 |
| Block paving laid on a sand bed, per m² | 42 × $48.00 | $2,016.00 |
| Edging kerbs and drainage channel, per metre | 26 × $35.00 | $910.00 |
| Subtotal | $4,606.00 | |
| Sales tax (8%) | $368.48 | |
| Total | $4,974.48 | |
Quoted net amount $4,606.00, sales tax $368.48, quoted total $4,974.48.
What the document must show
The details a quotation has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write a quotation: format, example and checklist
Frequently asked questions
Do I need to mention drainage rules for a new paved surface?
Some places restrict where rainwater from new paving may drain, so check with the local authority and state the drainage you have priced, for example permeable blocks or a channel to a soakaway.
What if I hit cables, pipes or soft ground while digging?
Ask the client about known services before work starts and note the answer on the quotation. Soft spots that need extra digging and stone are charged per square metre at a rate given in the notes.
How is the sales tax worked out on this quotation?
The worked example above uses an example rate of 8%: $368.48 on a net amount of $4,606.00, for a total of $4,974.48. The editor recalculates all three when you change a quantity, a price or the country.
How do I turn an approved quotation into an invoice?
Open the approved quotation and convert it. The original stays unchanged, and the invoice carries the same line items so the customer can match the two documents.
Can I change the layout and colour?
Yes. The editor offers other layouts and a document colour for the printed page. Changing them moves no figure: the lines and totals stay as they are, and the PDF, Word and Excel files follow the layout you pick.
Read next
Reading for the Driveway paving quotation template: How to write a quotation: format, example and checklist and Quotation vs invoice: differences and timing. The VAT and GST calculator adds tax to your quoted prices.