Dog walking invoice
Invoice template for dog walkers and pet sitters: scheduled walks, drop-in visit, and treats and supplies. Fill it in online or download Excel or Word.
Templates by industry
- Scheduled walks
- Drop-in visit
- Treats and supplies
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Scheduled walks" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Treats and supplies". Confirm completed services and quantities with the customer and retain the handover record.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
Dog walkers usually bill weekly or monthly, after a run of walks the owner did not see, so the invoice also serves as the record: which days, how long, alone or in a group. Drop-in visits, when you feed a dog or let it out without walking, are priced differently and get their own line, as do treats or waste bags bought for the owner. A reduced rate for a second dog from the same home can be noted in the line description.
Fields to prepare
- Deliverables and line items
- Scheduled walks, Drop-in visit, Treats and supplies: record the quantities actually supplied and the service period.
- Scheduled walks
- Give the number of walks with their length, such as 12 walks of 45 minutes, and the dates, and mark group walks if they cost less than solo ones.
- Drop-in visit
- Bill each visit with its date and what was done, for example feeding and a garden break, so it is not mistaken for a shortened walk.
- Treats and supplies
- Charge what you bought for this dog at cost and keep the receipt; supplies you use with every client are part of your walk price.
- Intake and service
- Record the intake reference, service date, quantity and agreed service scope.
- Extras and handover
- Separate approved extras, supplied items and the completion or handover time.
- Scope to agree
- Record the number of walks and their length, how many dogs, and how keys are held and returned.
Before sending
- Does “Scheduled walks” show the quantity actually supplied, not the quantity first quoted?
- Is “Drop-in visit” charged at the rate the customer agreed to, with any change approved?
- Is “Treats and supplies” finished and accepted, or does it belong on a later invoice?
Show 3 more
- Reconcile the booked scope with any extra services actually supplied.
- Check that services included in a package have not also been billed separately.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Scheduled walks | 20 × $1,500.00 | $30,000.00 |
| Drop-in visit | 4 × $650.00 | $2,600.00 |
| Treats and supplies | 1 × $80.00 | $80.00 |
| Subtotal | $32,680.00 | |
| Sales tax (8%) | $2,614.40 | |
| Total | $35,294.40 | |
Net amount $32,680.00, sales tax $2,614.40, total payable $35,294.40.
What the document must show
The details an invoice has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write an invoice: a step-by-step example
Frequently asked questions
How do I handle walks cancelled at short notice?
Apply the cancellation rule in your service agreement, for example a full charge if cancelled after 8 pm the evening before, and put such walks on their own line marked as late cancellations, so the owner can tell them from walks done.
Should I bill when weather or illness stopped the walk?
If you called the walk off, do not bill it; if you still went round to look after the dog, bill a drop-in visit instead. Note the reason next to the date, which keeps the record straight if the owner compares it with their own calendar.
How is the sales tax worked out on this invoice?
The worked example above uses an example rate of 8%: $2,614.40 on a net amount of $32,680.00, for a total of $35,294.40. The editor recalculates all three when you change a quantity, a price or the country.
Can I add my logo and signature?
Yes. The From section of the editor has a place for your company logo and for a signature or seal image. Uploading a picture needs a free account, and a member can keep both in settings so that every new document starts with them.
Can I email it to the customer?
Yes, from your own mail app. With a free account, the editor’s download menu offers Email this document, which opens your mail app with a message about the document already written. QuoteBill sends nothing itself, so save the PDF and attach it before you send.
Read next
Reading for the Dog walking invoice: How to write an invoice: a step-by-step example and Invoice payment terms: Net 15, Net 30, due dates. The VAT and GST calculator works out the tax line for you.