Dog training invoice template
Dog training invoice template: home behaviour consultation, dated one-to-one sessions, a puppy course and a written plan, with the dog named on every line.
Templates by industry
- Behaviour consultation at home, 90 minutes
- One-to-one training session, 60 minutes
- Puppy group class course, 6 weeks
- Written training plan and progress notes
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Behaviour consultation at home, 90 minutes" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Written training plan and progress notes". Confirm completed services and quantities with the customer and retain the handover record.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
Dog trainers sell three different things: a consultation that works out why a dog behaves as it does, hands-on sessions that change it, and group classes where puppies learn alongside others. Owners often book a mix and later want to see what each part cost. This template keeps consultation, private sessions, the group course and the written plan apart, and leaves the notes for the dog’s name, the behaviour worked on and any follow-up support by message.
Fields to prepare
- Deliverables and line items
- Behaviour consultation at home, 90 minutes, One-to-one training session, 60 minutes, Puppy group class course, 6 weeks, Written training plan and progress notes: record the quantities actually supplied and the service period.
- Behaviour consultation at home, 90 minutes
- Give the date, the place and the main issue assessed, such as pulling on the lead or reacting to other dogs.
- One-to-one training session, 60 minutes
- List the session dates and what was practised, so the owner can follow progress between visits.
- Puppy group class course, 6 weeks
- Name the course, its start date and length, and say whether a missed week can be made up later.
- Written training plan and progress notes
- Say what the plan contains and for how long you answer follow-up questions by message at no charge.
- Intake and service
- Record the intake reference, service date, quantity and agreed service scope.
- Extras and handover
- Separate approved extras, supplied items and the completion or handover time.
- Scope to agree
- Name the dog and the behaviour worked on, date each session, and keep group courses, private sessions and written plans on lines of their own.
Before sending
- Does “Behaviour consultation at home, 90 minutes” show the quantity actually supplied, not the quantity first quoted?
- Is “One-to-one training session, 60 minutes” charged at the rate the customer agreed to, with any change approved?
- Is “Puppy group class course, 6 weeks” finished and accepted, or does it belong on a later invoice?
Show 4 more
- Does “Written training plan and progress notes” show the quantity actually supplied, not the quantity first quoted?
- Reconcile the booked scope with any extra services actually supplied.
- Check that services included in a package have not also been billed separately.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
Worked example with sample figures
The figures below are invented to show how the template adds up: 4 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Behaviour consultation at home, 90 minutes | 1 × $120.00 | $120.00 |
| One-to-one training session, 60 minutes | 3 × $70.00 | $210.00 |
| Puppy group class course, 6 weeks | 1 × $160.00 | $160.00 |
| Written training plan and progress notes | 1 × $45.00 | $45.00 |
| Subtotal | $535.00 | |
| Sales tax (8%) | $42.80 | |
| Total | $577.80 | |
Net amount $535.00, sales tax $42.80, total payable $577.80.
What the document must show
The details an invoice has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write an invoice: a step-by-step example
Frequently asked questions
Should the invoice promise a result?
No. Behaviour depends on the dog and on practice at home, so describe the work done and the plan rather than an outcome. If your terms include a follow-up visit, mention it in the notes.
How do I invoice a course paid in advance?
Issue the invoice when the place is booked and show the course dates. If the owner later moves to another course, credit the unused weeks or note the transfer, as your terms allow.
How is the sales tax worked out on this invoice?
The worked example above uses an example rate of 8%: $42.80 on a net amount of $535.00, for a total of $577.80. The editor recalculates all three when you change a quantity, a price or the country.
How should I number invoices?
Use one unbroken sequence per business, never reuse a number, and issue a credit note rather than deleting an invoice you have already sent.
Can I use it in another language or currency?
Yes. The document language can be set to any of 33 languages, and changing the country setting updates the currency, the date format and the tax rate.
Read next
Reading for the Dog training invoice template: How to write an invoice: a step-by-step example and Credit note vs invoice (and credit memo): how to issue one. The VAT and GST calculator works out the tax line for you.