Short-term holiday rental agreement template

Short-Term Holiday Rental Agreement

Parties: Host · Guest

1. Purpose

This agreement sets out the terms on which the Host lets the holiday accommodation described below to the Guest for a short stay, and what each party must do. It is not a tenancy of a home.

2. Property and stay

Property: [[Address and description of the accommodation, e.g. an apartment with two bedrooms]]

Arrival: [[Date and time]] Departure: [[Date and time]]

Number of guests: up to [[Number]] persons, as follows: [[Names of the guests, or the number of adults and children]]

The Host provides the accommodation with the fittings and equipment listed here: [[Fittings, equipment and extras included, e.g. linen, towels, internet, parking]]

3. Booking and payment

The Guest pays the price shown in the price schedule of this contract for the whole stay. The price includes [[Cleaning fee and other included charges, or none]].

Local tourist, accommodation or similar taxes and charges that the law that applies requires are [[included in the price / added and paid by the Guest, as shown in the price schedule]].

The Guest pays [[30]]% on booking and the balance [[14]] days before arrival, or the whole price on booking if the stay starts within that time.

4. Security deposit

The Guest pays a security deposit of [[Amount]] [[before arrival / at check-in]]. The Host returns it within [[7]] days after departure, less the documented cost of damage, missing items and other amounts the Guest owes under this agreement, and tells the Guest in writing or in electronic form what was deducted and why.

No interest is paid on the deposit unless the law requires it. The deposit does not limit the Guest’s liability for damage above its amount.

5. Check-in and check-out

Check-in is from [[Time]] and check-out is by [[Time]]. The Host gives the Guest the keys or the access code and explains how the accommodation works, in person or in writing. A late check-out needs the Host’s agreement and may be charged at [[Late check-out charge, or none]].

On departure the Guest leaves the accommodation tidy, closes windows and doors, switches off appliances and returns the keys or access devices.

6. Guests and use

Unless the Host agrees otherwise in writing or in electronic form, the accommodation is used only for holiday stays by the guests named in this agreement, and not as a permanent residence, for a party or event or for any business purpose.

The lead guest, who signs this agreement, is at least [[18]] years old, stays throughout and is responsible for the other guests, including minors. Day visitors need the Host’s consent. The Guest may not sublet the accommodation or pass it on to anyone else.

7. House rules

The Guest follows these house rules: [[House rules, e.g. quiet hours, smoking, pets, parking, waste, use of the pool or terrace]]

The Guest follows the rules of the building and the neighbourhood, causes no nuisance and treats the neighbours with consideration. If a guest seriously breaks the rules or endangers people or the property, the Host may end the stay and ask the guests to leave, after a warning where that is reasonable, as far as the law that applies allows.

8. Care of the property and damage

The Guest treats the accommodation, its furnishings and its equipment with care and keeps it reasonably clean. The Guest tells the Host without delay of any damage or defect and pays for damage caused by the guests beyond normal wear and tear.

The condition on arrival is as described and, if there are photographs or an inventory, as they show. Final cleaning is [[included in the price / done by the Guest]].

9. Host’s obligations

The Host provides the accommodation clean, safe and in the condition described, with working equipment and the services listed, and answers the Guest’s questions and reports of problems within [[24]] hours or, for urgent problems, as soon as possible.

The Host confirms that it is entitled to let the accommodation for short stays, that it holds the permit, registration and insurance that the law that applies requires for this: [[Registration or permit number, or none required]] and that the accommodation meets the safety requirements that apply to it, such as smoke alarms and safe exits.

10. Problems and unavailability

If the accommodation is not available, or differs from the description in a way that matters, the Host offers equivalent accommodation of at least the same standard or, if it cannot, refunds the amount paid for the days affected.

The Guest tells the Host of a problem as soon as it is noticed so that it can be put right. The price is reduced in proportion to any loss of use that the Host could have remedied but did not.

Where an event outside the control of both parties, such as extreme weather or a failure of public services, makes the stay impossible, the money paid for the days that cannot be used is [[refunded / handled as stated here: policy]].

11. Cancellation and changes

If the Guest cancels, the following applies: [[Cancellation policy, e.g. full refund up to 30 days before arrival, half up to 7 days before, none after]]

A change of dates or of the number of guests needs the Host’s agreement. If the Host cancels, it refunds everything paid at once and pays [[Compensation for the Guest, or none]].

Rights that the law that applies gives the Guest to cancel or withdraw are not limited by this clause.

12. Safety, registration and data

The Guest gives the Host the information about the guests that the law that applies requires for registration or reporting, and follows the safety instructions for the accommodation, including those on fire, gas and water.

The Host uses the guests’ personal data only to carry out the stay and to meet legal duties, shares it only with those who need it for that purpose, such as cleaners or the authorities where the law requires it, keeps it only as long as needed and handles it as the law that applies requires.

13. Liability

The Host is liable, as the law provides, for damage that its fault or a defect of the accommodation causes to the Guest, but not for the loss of the guests’ belongings unless the Host’s fault caused it. The Guest is responsible for the safety of the guests, including children, and for the use of any pool, hot tub or other special feature: [[Special risks, e.g. pool, hot tub, steep stairs, or none]]

The Guest is advised to take out travel insurance that also covers belongings. Except for intent, gross negligence, personal injury or where the law does not allow a limitation, each party’s total liability for other loss under this agreement is limited to [[the total price / Amount]].

14. Governing law and disputes

This agreement is governed by the law stated under Governing law. The parties will first try to settle any dispute in good faith. Otherwise the courts stated under Jurisdiction decide, unless mandatory law provides otherwise.

Payment terms

The price is payable as stated under Booking and payment, by bank transfer to the account stated in the booking confirmation or by [[card / other payment method]]. The security deposit is payable as stated under Security deposit.

Governing law

[[Country or state whose law applies]]

Jurisdiction

[[Courts that decide disputes, e.g. the courts of your city]]