Used vehicle sale agreement template
One seller sells a used car or motorbike to one buyer: the vehicle, price, handover, condition, papers and transfer. A sample contract you can read in full, edit in QuoteBill and sign online with a secure link.
Sample — review with a lawyer · Simple electronic signature with an audit trail
Who it is for
For a person or small business selling a used car or motorbike to another person or business, who wants the vehicle, price, handover, known defects and the transfer of ownership written down.
Registration, roadworthiness, odometer and consumer rules for vehicles differ by country; a dealer selling to a consumer is bound by mandatory consumer rules this sample does not replace.
What it covers
14 clauses, in this order. Each one is in the sample text below, and you can edit, remove or add clauses before you send.
1. Purpose
What the agreement is for: the sale of one used vehicle, such as a car or motorbike, by the Seller to the Buyer, and when ownership passes.
2. The vehicle
Blanks for make, model and year, the vehicle identification number, the registration number, the mileage at signing, and what goes with the vehicle, such as keys and papers.
3. Price and payment
The price comes from the price schedule or a blank, and a deposit counts towards it. Taxes and fees of the transfer are dealt with in the registration clause.
4. Handover and inspection
Blanks for the date and place. The Buyer may inspect, test drive and have a mechanic check the vehicle, and on handover confirms the inspection with the mileage and any visible damage.
5. Ownership and risk
Ownership passes on full payment or on handover (you choose). Until then the Buyer may not sell, pledge or lend the vehicle. The risk of loss or damage passes on handover.
6. Seller’s confirmations
The Seller confirms it may sell the vehicle, that it is not reported stolen or seized, lists any loan or lien, and states the mileage is right as far as it knows. If a third party proves a right, the Seller refunds or clears it.
7. Condition and known defects
Blanks for the condition, the accidents, repairs and defects the Seller knows of, the date of the last inspection and the service records. The Buyer has inspected the vehicle or could have.
8. Warranty
A blank sets the warranty: sold as seen or a set number of days. The limit never covers defects the Seller knew of and hid or a mileage it knew was wrong, and consumer rights stay.
9. Registration and transfer
The Seller hands over the registration papers, records and keys and signs the transfer forms. The Buyer registers within a set number of days and insures the vehicle. A blank splits the costs.
10. Insurance, fines and taxes
The Seller insures the vehicle until handover and the Buyer after it. Fines, tolls and taxes follow the period they belong to, and each side forwards notices that concern the other.
11. Failure to pay or to hand over
After a written reminder and a set number of extra days, either side may withdraw if the other does not pay, take over or hand over. A deposit is refunded less the Seller’s proven loss, as far as the law allows.
12. Liability
Each side answers for damage it causes. The Seller’s liability is capped at the price paid, with the usual exceptions such as intent, gross negligence and personal injury.
13. Changes and notices
This contract is the whole agreement on the sale. Changes need both sides’ written or electronic agreement, and notices go to the addresses stated.
14. Governing law and disputes
The law you name applies. The sides first try to settle a dispute in good faith, and otherwise the courts you name decide.
A price schedule (items, quantities and prices) is part of this contract. It starts empty, in your currency, and the clauses on fees and payment point to it.
The sample text
The whole sample, as QuoteBill starts it. Text in double square brackets, like [[10]], is a blank to fill in or check. A figure or time such as [[10]] that you leave as it is is used as shown when you send; a blank that needs your own words must be filled first. The clause text is written in English, Korean, Japanese and German; in other languages a contract starts in English for you to translate.
Read the sample text
Used Vehicle Sale Agreement
Parties: Seller · Buyer
1. Purpose
This agreement records the sale of the used vehicle described below by the Seller to the Buyer and the terms on which ownership of it passes. It is meant for the sale of one vehicle, such as a car or a motorbike, between two parties who agree the price directly.
2. The vehicle
The Seller sells and the Buyer buys the following vehicle:
Make, model and year: [[Make, model, model year and body type]]
Vehicle identification number: [[VIN or chassis number]]
Registration number: [[Registration or plate number]]
Mileage shown at signing: [[Mileage and unit, km or miles]]
Included with the vehicle: [[Keys, tyres, accessories and papers that go with it]]
3. Price and payment
The Buyer pays the price shown in the price schedule of this contract or, if there is none, [[Price and currency]], on the payment terms stated in this contract. A deposit paid on signing counts towards the price. The taxes and fees of the transfer are dealt with under Registration and transfer.
4. Handover and inspection
The Seller hands the vehicle over to the Buyer on [[Date]] at [[Place]], against payment of the price as the payment terms state.
Before taking it over, the Buyer may inspect the vehicle and take a test drive in the Seller’s presence, and may have it checked by a mechanic of the Buyer’s choice at the Buyer’s cost.
On handover the Buyer confirms in writing or in electronic form that it has inspected the vehicle, noting the mileage reading and any visible damage.
5. Ownership and risk
Ownership of the vehicle passes to the Buyer [[when the price has been paid in full / on handover]]. Until ownership passes, the Buyer does not sell, pledge or lend the vehicle.
The risk of loss or damage passes to the Buyer on handover; before handover it stays with the Seller.
6. Seller’s confirmations
The Seller confirms that it is the lawful owner of the vehicle or is entitled to sell it, and that the vehicle has not been reported stolen and is not under seizure or a ban on use.
Loans, liens, leases and other third-party rights on the vehicle exist only as follows: [[none / the loan or lien to be paid off from the price]]
The Seller confirms that the mileage shown is correct as far as it knows and that it has not changed the odometer or had it changed.
If a third party proves a right to the vehicle, the Seller [[refunds the price / removes the right at its own cost]] and compensates the Buyer’s reasonable and proven losses as far as the law provides.
7. Condition and known defects
The Seller states that the vehicle is in this condition: [[Condition, e.g. used, runs and drives, with normal signs of wear]]
The Seller discloses these known accidents, damage, repairs and defects, and any open recall or inspection finding it knows of: [[Known accident, repair and defect history, or none]]
The last inspection or roadworthiness check was on [[Date, or not known]]. Service records available: [[Service book, invoices, or none]]
The Buyer has inspected the vehicle or has had the opportunity to do so.
8. Warranty
Warranty: [[sold as seen, without further warranty, as far as the law allows / a warranty of 30 days against defects that were not disclosed]]
A limit on the warranty never applies to defects the Seller knew of and did not disclose, to a mileage the Seller knew to be wrong, or where the law does not allow it. Rights that the law gives a buyer who is a consumer cannot be excluded by this agreement and remain unaffected.
9. Registration and transfer
On handover the Seller gives the Buyer the registration certificate or title, the inspection or roadworthiness certificate if there is one, the service records and all keys, and signs the forms needed to transfer the vehicle. The Buyer registers the vehicle in its own name within [[14]] days, or by the earlier date the law that applies requires, and the Seller reports the sale to the registry and to its insurer as the law requires. The Buyer takes out its own insurance before driving the vehicle away. The costs, taxes and fees of the transfer are borne by [[the Buyer / the Seller / both equally]].
10. Insurance, fines and taxes
The Seller keeps the vehicle insured until handover; from handover the Buyer insures it. Fines, tolls, charges and taxes that relate to the time before handover are borne by the Seller, and those that relate to the time from handover by the Buyer. Each party passes on without delay any notice it receives about the other’s share.
11. Failure to pay or to hand over
If the Buyer does not pay or take over the vehicle on the agreed date, the Seller may remind it in writing or in electronic form and set a further period of [[7]] days. If the Buyer still does not pay or take it over, the Seller may withdraw from the sale; a deposit already paid is then refunded less the Seller’s reasonable and proven loss, as far as the law allows.
If the Seller does not hand the vehicle over on the agreed date, the Buyer may in the same way set a further period and then withdraw, and the Seller refunds everything paid at once.
12. Liability
Each party is liable for damage it causes by breaching this agreement, as the law provides. Except for intent, gross negligence, personal injury or where the law does not allow a limitation, the Seller’s total liability under this agreement is limited to the price paid.
13. Changes and notices
This contract, including its price schedule and the handover record, is the entire agreement between the parties on the sale of the vehicle. Changes are valid only if both parties agree to them in writing or in electronic form. Notices are given to the addresses stated for the parties, or to another address a party has notified.
14. Governing law and disputes
This agreement is governed by the law stated under Governing law. The parties will first try to settle any dispute in good faith. Otherwise the courts stated under Jurisdiction decide, unless mandatory law provides otherwise.
Payment terms
The price is payable [[as a deposit of 10% on signing and the rest on handover / in full on handover]] by [[bank transfer to the account the Seller names / cash against a receipt]].
Governing law
[[Country or state whose law applies]]
Jurisdiction
[[Courts that decide disputes, e.g. the courts of your city]]
How to use it
Choose the template
Press the button to use this template. If you are not signed in, you first sign in or sign up for free and then come straight back to it.
Start a draft
The new-contract page opens with this template marked. Press its card to create a draft. Your company details fill in Party A, and you fill in the blanks, the other party and, where the template has one, the price schedule.
Send it for signature
You sign first, then send each signer a secure link and, by another route, an access code. Signers need no account.
Next steps
Your client opens the link on any device and needs no account. See what the signing looks like on the E-Contracts page, and read which kind of electronic signature is enough for which document.
Already signed? Make the invoice from the signed contract: the parties and the price lines carry over, in full or for a deposit. The guide on turning a quotation into an invoice shows how to review the new draft, its dates and the PDF.
What it is, and what it is not
QuoteBill creates a simple electronic signature with an audit trail. In the EU, the UK, the US and Korea a signature is not denied legal effect only because it is electronic, and in Japan most contracts need no particular form at all. What a simple electronic signature proves in a dispute depends on the evidence behind it, and some documents need another form.
It is not a qualified or advanced electronic signature, and QuoteBill does not verify who the signers are. It records the use of the link and access code you delivered, so anyone who has both can sign. The signature certificate lists every link issued and, for each action by the sender or a signer, its IP address and browser where they could be read.
Some documents need another form. Wills, many real-estate transfers, guarantees and some employment documents must, in some countries, be handwritten, notarised or signed with a qualified signature. The templates are samples, not legal advice: review them with a lawyer.
Other contract templates
Building and construction works contract
Works and plans, permits, programme, price and stages, variations, handover, defects warranty and insurance.
Home or office renovation contract (interior works)
Scope and materials, access, permits, schedule, payment plan, hidden conditions, acceptance and guarantee.
Repair and maintenance work contract
Work and price, extra work found on site, regulated trades, completion, guarantee and cancellation.
Architectural or interior design services agreement
Project stages, client brief, fees, permits, cost estimates, site visits, and who owns and may use the designs.