Yoga teacher invoice template
Yoga teacher invoice template for studios: weekly classes, cover classes, workshops with the agreed fee split and teacher training days, each dated.
Templates by industry
- Regular weekly classes, per class
- Cover classes for other teachers, per class
- Weekend workshop, 3 hours
- Teacher training module, per day
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Regular weekly classes, per class" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Teacher training module, per day". Confirm delivered sessions and attendance and hand over agreed materials and feedback.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
A freelance yoga or pilates teacher usually bills each studio once a month for the classes taught, and the studio checks every line against its timetable. Regular classes, cover for colleagues, workshops and teacher training are paid differently, and workshop income is often shared. This template keeps those four on separate lines and leaves the notes for class dates, the agreed split on workshops and any travel to a second venue.
Fields to prepare
- Deliverables and line items
- Regular weekly classes, per class, Cover classes for other teachers, per class, Weekend workshop, 3 hours, Teacher training module, per day: record the quantities actually supplied and the service period.
- Regular weekly classes, per class
- List the dates and time slots of your regular classes so the studio can tick them off its timetable.
- Cover classes for other teachers, per class
- Name the teacher you covered for and the date, since the studio may record it against their account.
- Weekend workshop, 3 hours
- State the agreed fee or your share of ticket income, with the number of participants if the share depends on it.
- Teacher training module, per day
- Give the training days and the module taught, and whether preparation and marking are included in the day rate.
- Participants and sessions
- Record the audience, participant count, duration of each session and training period.
- Materials and assessment
- Specify materials, practice and assessment scope, feedback format and delivery deadlines.
- Scope to agree
- List classes by date and time slot, keep cover classes apart from your regular timetable, and state how workshop fees were split with the studio.
Before sending
- Does “Regular weekly classes, per class” show the quantity actually supplied, not the quantity first quoted?
- Is “Cover classes for other teachers, per class” charged at the rate the customer agreed to, with any change approved?
- Is “Weekend workshop, 3 hours” finished and accepted, or does it belong on a later invoice?
Show 4 more
- Does “Teacher training module, per day” show the quantity actually supplied, not the quantity first quoted?
- Agree how absences, rescheduling and make-up sessions are handled.
- Check whether learning materials, equipment, venue and recordings are included.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
Worked example with sample figures
The figures below are invented to show how the template adds up: 4 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Regular weekly classes, per class | 12 × $45.00 | $540.00 |
| Cover classes for other teachers, per class | 3 × $45.00 | $135.00 |
| Weekend workshop, 3 hours | 1 × $240.00 | $240.00 |
| Teacher training module, per day | 2 × $260.00 | $520.00 |
| Subtotal | $1,435.00 | |
| Sales tax (8%) | $114.80 | |
| Total | $1,549.80 | |
Net amount $1,435.00, sales tax $114.80, total payable $1,549.80.
What the document must show
The details an invoice has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write an invoice: a step-by-step example
Frequently asked questions
How do I bill companies or private clients as well?
Send each payer its own invoice. A company class has its own rate, location and booking contact, and a private client should not see what you charge a studio.
What if a class was cancelled for low attendance?
Bill it if your agreement with the studio pays a fee for classes cancelled at short notice, and mark it as cancelled with its date. Otherwise leave it off and mention it, so both timetables still match.
How is the sales tax worked out on this invoice?
The worked example above uses an example rate of 8%: $114.80 on a net amount of $1,435.00, for a total of $1,549.80. The editor recalculates all three when you change a quantity, a price or the country.
Can I change the layout and colour?
Yes. The editor offers other layouts and a document colour for the printed page. Changing them moves no figure: the lines and totals stay as they are, and the PDF, Word and Excel files follow the layout you pick.
Can I email it to the customer?
Yes, from your own mail app. With a free account, the editor’s download menu offers Email this document, which opens your mail app with a message about the document already written. QuoteBill sends nothing itself, so save the PDF and attach it before you send.
Read next
Reading for the Yoga teacher invoice template: How to write an invoice: a step-by-step example and Credit note vs invoice (and credit memo): how to issue one. The VAT and GST calculator works out the tax line for you.