Window cleaning quotation
Quotation template for window cleaners: interior glass, exterior glass, and frames and sills. Fill it in online, download Excel or Word, or print to PDF.
Templates by industry
- Interior glass
- Exterior glass
- Frames and sills
Preparation guide
Example workflow
Confirm scope and quantities
Example: start with "Interior glass", confirm the required quantity and client inputs, then agree completion criteria for each item.
Review and approve the quotation
Confirm acceptance evidence for "Frames and sills", all line quantities, exclusions and quote validity with the customer, and retain the approved version.
Deliver and prepare billing
Deliver the service record, materials used, unresolved issues and the agreed next visit date. When the agreed milestone is complete, prepare an invoice using actual quantities and approved changes.
A window cleaning quotation prices a single visit or a regular round for a house, shopfront or office block before the ladders come out. Cleaners usually charge per window or per pane, and the outside often costs more than the inside because it needs a water-fed pole, ladders or a lift. This template keeps inside glass, outside glass and frames apart, so a customer who only wants the outside done can see that price and accept part of the quote.
Fields to prepare
- Deliverables and line items
- Interior glass, Exterior glass, Frames and sills: specify the planned quantity and delivery scope for each item.
- Interior glass
- Price inside glass per window or per pane, and say whether blinds, furniture or window film need moving or special care first.
- Exterior glass
- Note the floor and the access method, such as a water-fed pole, ladder or hired lift, since height changes the price per window.
- Frames and sills
- Say whether frames, sills and tracks are wiped or scrubbed, and quote paint spots or sticker removal as an extra.
- Assets and visits
- Record the asset or area, visit dates, visit count and access arrangements.
- Labor and materials used
- Separate labor hours, quantities of parts or consumables, and work outside the recurring scope.
- Scope to agree
- Count the windows and the floors they are on, state how height is accessed, and note any window that cannot be reached.
Before sending
- Does “Interior glass” say what is included and what quantity the price assumes?
- Would the customer read “Exterior glass” the way you do, including what it leaves out?
- Can you still honour the price of “Frames and sills” on the last day the quotation is valid?
Show 3 more
- Match extra parts and return-visit charges to approved work.
- Record the initial condition and the post-service checks.
- Check quote validity, the customer approval method and payment milestones.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Interior glass | 1 × $120.00 | $120.00 |
| Exterior glass | 3 × $60.00 | $180.00 |
| Frames and sills | 12 × $1,500.00 | $18,000.00 |
| Subtotal | $18,300.00 | |
| Sales tax (8%) | $1,464.00 | |
| Total | $19,764.00 | |
Quoted net amount $18,300.00, sales tax $1,464.00, quoted total $19,764.00.
What the document must show
The details a quotation has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write a quotation: format, example and checklist
Frequently asked questions
How do I quote a regular cleaning round instead of one visit?
Put the frequency, for example every four or eight weeks, and the price per visit on the lines. Add in the notes how a visit missed because of bad weather is handled and how much notice either side gives to stop the round.
What if some windows cannot be reached on the day?
List the windows you already know are out of reach when you quote, with the reason, such as a conservatory roof. If another window turns out blocked on the day, leave the accepted quotation as it is and bill only the windows actually cleaned.
How is the sales tax worked out on this quotation?
The worked example above uses an example rate of 8%: $1,464.00 on a net amount of $18,300.00, for a total of $19,764.00. The editor recalculates all three when you change a quantity, a price or the country.
Is this template free?
Yes. You can fill in this template and print it or save it as a PDF without an account, and there is no payment step and no watermark on the document. Saving it to your account and downloading Excel or Word files need a free account.
Can I add my logo and signature?
Yes. The From section of the editor has a place for your company logo and for a signature or seal image. Uploading a picture needs a free account, and a member can keep both in settings so that every new document starts with them.
Read next
Reading for the Window cleaning quotation: How to write a quotation: format, example and checklist and Estimate vs quote: what binds you, with a remodeling example. The VAT and GST calculator adds tax to your quoted prices.