Real estate commission invoice
Invoice template for estate agents: agency commission, listing advertising and document handling. Fill it in online, download Excel or Word, or print to PDF.
Templates by industry
- Agency commission
- Listing advertising
- Document handling
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Agency commission" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Document handling". Match the client-approved version to the delivered file list and record unresolved items separately.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
A real estate commission is often earned when a sale or lease is agreed but paid later, at completion, and the price can still be renegotiated in between. The invoice therefore needs the final transaction value, the rate applied and the date the contract was signed. Many places regulate agency commission, by capping the rate or by deciding which party pays it, so check the rules where the property is located before issuing this invoice.
Fields to prepare
- Deliverables and line items
- Agency commission, Listing advertising, Document handling: record the quantities actually supplied and the service period.
- Agency commission
- Show the agreed transaction value, the rate and the resulting amount, and name the property and the party you acted for.
- Listing advertising
- List the portals or print media used and how long the listing ran, and bill this line only if your agreement says advertising is charged on top.
- Document handling
- Describe what was prepared or arranged, such as the property information pack or the signing appointment, and keep official fees paid for the client on their own line.
- Processing period and volume
- Record the service month, transaction or headcount volume, source-data cutoff and missing inputs.
- Approval and delivery
- Name the client reviewer and define delivered files, submission date and included correction rounds.
- Scope to agree
- Show the transaction value and the commission rate, the date the contract was signed, and whether advertising is inside the fee or billed on top.
Before sending
- Does “Agency commission” show the quantity actually supplied, not the quantity first quoted?
- Is “Listing advertising” charged at the rate the customer agreed to, with any change approved?
- Is “Document handling” finished and accepted, or does it belong on a later invoice?
Show 3 more
- Agree charges for late inputs and corrections after the cutoff.
- Use necessary service references on the invoice without including detailed personal records.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Agency commission | 4 × $60.00 | $240.00 |
| Listing advertising | 2 × $120.00 | $240.00 |
| Document handling | 12 × $2,400.00 | $28,800.00 |
| Subtotal | $29,280.00 | |
| Sales tax (8%) | $2,342.40 | |
| Total | $31,622.40 | |
Net amount $29,280.00, sales tax $2,342.40, total payable $31,622.40.
What the document must show
The details an invoice has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write an invoice: a step-by-step example
Frequently asked questions
What if the sale falls through after the contract is signed?
Whether commission is still due depends on your agency agreement and local rules. If you invoice anyway, quote the clause you rely on; if not, issue nothing yet, and cancel an invoice already sent with a credit note rather than deleting it.
Should I invoice both buyer and seller when each pays a share?
Issue a separate invoice to each party for its own share, both referring to the same property and contract date. One invoice with two payers makes it unclear who owes what and complicates both sides' records.
How is the sales tax worked out on this invoice?
The worked example above uses an example rate of 8%: $2,342.40 on a net amount of $29,280.00, for a total of $31,622.40. The editor recalculates all three when you change a quantity, a price or the country.
How should I number invoices?
Use one unbroken sequence per business, never reuse a number, and issue a credit note rather than deleting an invoice you have already sent.
Can I email it to the customer?
Yes, from your own mail app. With a free account, the editor’s download menu offers Email this document, which opens your mail app with a message about the document already written. QuoteBill sends nothing itself, so save the PDF and attach it before you send.
Read next
Reading for the Real estate commission invoice: How to write an invoice: a step-by-step example and Credit note vs invoice (and credit memo): how to issue one. The VAT and GST calculator works out the tax line for you.