Pottery class invoice template
Pottery class invoice template: course, clay by the bag, firing per piece and an open-studio pass on separate lines, plus dates and the collection period.
Templates by industry
- Wheel-throwing course, 8 weekly sessions
- Clay, 12.5 kg bag
- Bisque and glaze firing, per piece
- Open studio pass, per month
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Wheel-throwing course, 8 weekly sessions" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Open studio pass, per month". Confirm delivered sessions and attendance and hand over agreed materials and feedback.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
A pottery class sells time at the wheel, but the student also pays for what happens in the studio when nobody is there: clay, drying and two firings. Pieces are not ready on the day the course ends, so the invoice should say what the course fee covers and what is charged afterwards. This template lists the course, clay by the bag, firing per piece and an open-studio pass separately, and the notes name the dates and the collection period.
Fields to prepare
- Deliverables and line items
- Wheel-throwing course, 8 weekly sessions, Clay, 12.5 kg bag, Bisque and glaze firing, per piece, Open studio pass, per month: record the quantities actually supplied and the service period.
- Wheel-throwing course, 8 weekly sessions
- Name the course, the first and last dates and the weekday; students who miss a session usually ask whether it can be made up.
- Clay, 12.5 kg bag
- Charge clay by the bag and name the clay body, such as stoneware or porcelain, and the firing temperature it suits; clay that does not match the glaze fails in the kiln.
- Bisque and glaze firing, per piece
- Count only pieces actually fired, and say that firing carries a risk of cracks, so the student has read it before it happens.
- Open studio pass, per month
- Give the month and the weekly hours the pass covers, and say whether unused weeks carry over.
- Participants and sessions
- Record the audience, participant count, duration of each session and training period.
- Materials and assessment
- Specify materials, practice and assessment scope, feedback format and delivery deadlines.
- Scope to agree
- Give the course dates and the number of sessions, charge clay by the bag and firing by the piece, and say how long finished work waits for collection before the studio may clear it.
Before sending
- Does “Wheel-throwing course, 8 weekly sessions” show the quantity actually supplied, not the quantity first quoted?
- Is “Clay, 12.5 kg bag” charged at the rate the customer agreed to, with any change approved?
- Is “Bisque and glaze firing, per piece” finished and accepted, or does it belong on a later invoice?
Show 4 more
- Does “Open studio pass, per month” show the quantity actually supplied, not the quantity first quoted?
- Agree how absences, rescheduling and make-up sessions are handled.
- Check whether learning materials, equipment, venue and recordings are included.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
Worked example with sample figures
The figures below are invented to show how the template adds up: 4 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Wheel-throwing course, 8 weekly sessions | 1 × $280.00 | $280.00 |
| Clay, 12.5 kg bag | 2 × $24.00 | $48.00 |
| Bisque and glaze firing, per piece | 6 × $8.00 | $48.00 |
| Open studio pass, per month | 1 × $60.00 | $60.00 |
| Subtotal | $436.00 | |
| Sales tax (8%) | $34.88 | |
| Total | $470.88 | |
Net amount $436.00, sales tax $34.88, total payable $470.88.
What the document must show
The details an invoice has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write an invoice: a step-by-step example
Frequently asked questions
What if a piece breaks in the kiln?
Say in your terms, and repeat on the invoice, what you do: re-fire, remake or refund the firing fee. Kilns crack work even when everything is done right, so students accept a clear rule better than a promise of perfection.
Can a student pay for the course in two instalments?
Yes, if you allow it: invoice half now and half before session five, each with its own number and date, naming the course on both. Say that the place is held only once the first part has been paid.
How is the sales tax worked out on this invoice?
The worked example above uses an example rate of 8%: $34.88 on a net amount of $436.00, for a total of $470.88. The editor recalculates all three when you change a quantity, a price or the country.
How should I number invoices?
Use one unbroken sequence per business, never reuse a number, and issue a credit note rather than deleting an invoice you have already sent.
Can I download it as Excel, Word or PDF?
Yes. A PDF needs no account: fill in the template and use Print / PDF. The Excel and Word files download from this page with a free account, and the spreadsheet keeps its formulas, so changing a quantity updates the tax and the total.
Read next
Reading for the Pottery class invoice template: How to write an invoice: a step-by-step example and Invoice payment terms: Net 15, Net 30, due dates. The VAT and GST calculator works out the tax line for you.