Locksmith invoice
Invoice template for locksmiths: emergency call-out, lock replacement and key cutting. Fill it in online, download Excel or Word, or print to PDF.
Templates by industry
- Emergency call-out
- Lock replacement
- Key cutting
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Emergency call-out" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Key cutting". Deliver the service record, materials used, unresolved issues and the agreed next visit date.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
Locksmith invoices are often questioned after the fact, because the customer was locked out, in a hurry and in no position to compare prices. A clear breakdown protects both sides: the call-out with its time, the work on the lock and the keys cut. Landlords, letting agents and insurers also read these invoices after a change of tenant or a break-in, so the lock fitted and the number of keys handed over need to be written down precisely.
Fields to prepare
- Deliverables and line items
- Emergency call-out, Lock replacement, Key cutting: record the quantities actually supplied and the service period.
- Emergency call-out
- Give the time of the call and of arrival, and the surcharge band that applied, such as night or weekend, matching the price you gave on the phone.
- Lock replacement
- Name the lock type and model fitted, and whether the old cylinder was opened without damage or drilled, since insurers ask about forced entry.
- Key cutting
- Write the number of keys cut and handed over, and whether they belong to a restricted key system that needs a card for copies.
- Assets and visits
- Record the asset or area, visit dates, visit count and access arrangements.
- Labor and materials used
- Separate labor hours, quantities of parts or consumables, and work outside the recurring scope.
- Scope to agree
- Record the call-out time and any out-of-hours surcharge, how identity was verified, and the grade of the lock fitted.
Before sending
- Does “Emergency call-out” show the quantity actually supplied, not the quantity first quoted?
- Is “Lock replacement” charged at the rate the customer agreed to, with any change approved?
- Is “Key cutting” finished and accepted, or does it belong on a later invoice?
Show 3 more
- Match extra parts and return-visit charges to approved work.
- Record the initial condition and the post-service checks.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Emergency call-out | 1 × $95.00 | $95.00 |
| Lock replacement | 2 × $1,200.00 | $2,400.00 |
| Key cutting | 4 × $1,200.00 | $4,800.00 |
| Subtotal | $7,295.00 | |
| Sales tax (8%) | $583.60 | |
| Total | $7,878.60 | |
Net amount $7,295.00, sales tax $583.60, total payable $7,878.60.
What the document must show
The details an invoice has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write an invoice: a step-by-step example
Frequently asked questions
What should I add when the invoice goes to an insurer after a break-in?
Address it to the policyholder, add the date of the incident and any police or claim reference the customer gives you, and describe the damage you found before the repair. Keep photographs of the damaged lock with your copy.
How do I bill a landlord for a lock change between tenants?
Bill the landlord or agent who ordered it, with the property address and the date. State how many keys were handed to whom, so the key record for the next tenancy starts correctly.
How is the sales tax worked out on this invoice?
The worked example above uses an example rate of 8%: $583.60 on a net amount of $7,295.00, for a total of $7,878.60. The editor recalculates all three when you change a quantity, a price or the country.
How should I number invoices?
Use one unbroken sequence per business, never reuse a number, and issue a credit note rather than deleting an invoice you have already sent.
Is this template free?
Yes. You can fill in this template and print it or save it as a PDF without an account, and there is no payment step and no watermark on the document. Saving it to your account and downloading Excel or Word files need a free account.
Read next
Reading for the Locksmith invoice: How to write an invoice: a step-by-step example and Invoice numbering: sequences and corrections. The VAT and GST calculator works out the tax line for you.