Flooring quotation
Quotation template for flooring installers: subfloor leveling, floor covering installation and skirting installation. Download it as Excel or Word.
Templates by industry
- Subfloor leveling
- Floor covering installation
- Skirting installation
Preparation guide
Example workflow
Confirm scope and quantities
Example: start with "Subfloor leveling", confirm the required quantity and client inputs, then agree completion criteria for each item.
Review and approve the quotation
Confirm acceptance evidence for "Skirting installation", all line quantities, exclusions and quote validity with the customer, and retain the approved version.
Deliver and prepare billing
Confirm completed quantities, site photos, agreed test results and any remaining remedial work. When the agreed milestone is complete, prepare an invoice using actual quantities and approved changes.
A flooring quotation has to price two things the customer cannot see in the showroom: the state of the subfloor and the waste from cutting. This template levels the subfloor, lays the covering and fits the skirting as separate lines, so the area being leveled, the area being covered and the running length of skirting are each visible. Quote the covering with a named cutting allowance, because the customer’s own measurement of the room will always be smaller.
Fields to prepare
- Deliverables and line items
- Subfloor leveling, Floor covering installation, Skirting installation: specify the planned quantity and delivery scope for each item.
- Subfloor leveling
- Give the area and the depth of leveling compound you allowed for, and how a deeper fill is charged if the floor proves more uneven.
- Floor covering installation
- Enter the room area plus the cutting allowance, and name the product, the laying pattern and whether underlay is included.
- Skirting installation
- The quantity is the running length in meters or feet; note whether old skirting is removed and the new skirting painted.
- Site and measured quantities
- Record the site, work zones, areas, lengths or counts, and access hours.
- Materials and work stages
- Specify materials, labor, removal, disposal and making-good allowances, and completion criteria for each stage.
- Scope to agree
- Set leveling area, floor-cover specifications and spare allowance, skirting length and whether old flooring is removed.
Before sending
- Does “Subfloor leveling” say what is included and what quantity the price assumes?
- Would the customer read “Floor covering installation” the way you do, including what it leaves out?
- Can you still honour the price of “Skirting installation” on the last day the quotation is valid?
Show 3 more
- Agree how quantity changes following measurement or drawing revisions will be approved.
- Confirm client-supplied materials and work that other contractors must finish first.
- Check quote validity, the customer approval method and payment milestones.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Subfloor leveling | 3 × $1,200.00 | $3,600.00 |
| Floor covering installation | 4 × $450.00 | $1,800.00 |
| Skirting installation | 6 × $650.00 | $3,900.00 |
| Subtotal | $9,300.00 | |
| Sales tax (8%) | $744.00 | |
| Total | $10,044.00 | |
Quoted net amount $9,300.00, sales tax $744.00, quoted total $10,044.00.
What the document must show
The details a quotation has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write a quotation: format, example and checklist
Frequently asked questions
Should removing the old floor be on the quotation?
Yes, as its own line if you do it, with the area and how the old material is disposed of. If the customer clears the room and lifts the old floor themselves, say so, because it changes both your start date and your price.
How do I show that a herringbone or diagonal pattern costs more?
Price the laying line at the rate for that pattern and write the pattern in the description. Patterned layouts take longer and waste more material, and the customer needs to see why the rate differs from a straight lay.
What if moisture readings show the subfloor is too wet?
Do not lay over it. Write in the quotation that installation starts after a moisture check, and that drying time or a moisture barrier is priced separately if the reading is too high.
How is the sales tax worked out on this quotation?
The worked example above uses an example rate of 8%: $744.00 on a net amount of $9,300.00, for a total of $10,044.00. The editor recalculates all three when you change a quantity, a price or the country.
Is this template free?
Yes. You can fill in this template and print it or save it as a PDF without an account, and there is no payment step and no watermark on the document. Saving it to your account and downloading Excel or Word files need a free account.
Read next
Reading for the Flooring quotation: How to write a quotation: format, example and checklist and Estimate vs quote: what binds you, with a remodeling example. The VAT and GST calculator adds tax to your quoted prices.