Floor sanding and refinishing quotation template
Floor sanding and refinishing quotation template: sanding passes, gap filling, stain and lacquer or oil per m², with drying times before furniture returns.
Templates by industry
- Sanding in three grits, per m²
- Gap filling and board repairs
- Stain or colour coat, per m²
- Lacquer or oil finish, two coats, per m²
Preparation guide
Example workflow
Confirm scope and quantities
Example: start with "Sanding in three grits, per m²", confirm the required quantity and client inputs, then agree completion criteria for each item.
Review and approve the quotation
Confirm acceptance evidence for "Lacquer or oil finish, two coats, per m²", all line quantities, exclusions and quote validity with the customer, and retain the approved version.
Deliver and prepare billing
Confirm completed quantities, site photos, agreed test results and any remaining remedial work. When the agreed milestone is complete, prepare an invoice using actual quantities and approved changes.
Sanding and refinishing brings a worn wooden floor back without replacing it, but clients rarely know what the job involves. A floor sanding quotation should explain how many passes you make, how gaps and damaged boards are treated, whether a stain goes on and what finish protects the result. This template prices each step per square metre, so a client can drop the stain or switch from lacquer to oil and see the difference straight away.
Fields to prepare
- Deliverables and line items
- Sanding in three grits, per m², Gap filling and board repairs, Stain or colour coat, per m², Lacquer or oil finish, two coats, per m²: specify the planned quantity and delivery scope for each item.
- Sanding in three grits, per m²
- State the number of passes and grits, and whether edges and corners are done with a separate edging machine.
- Gap filling and board repairs
- Say how gaps are filled, with resin and sanding dust or with timber slivers, and how many boards you may replace.
- Stain or colour coat, per m²
- Lay a sample patch of the stain and get it approved; colour on old timber varies from board to board.
- Lacquer or oil finish, two coats, per m²
- Name the finish, its sheen and the number of coats, and how long until light foot traffic and until rugs go back.
- Site and measured quantities
- Record the site, work zones, areas, lengths or counts, and access hours.
- Materials and work stages
- Specify materials, labor, removal, disposal and making-good allowances, and completion criteria for each stage.
- Scope to agree
- Measure each room, say how many grits and coats you apply and which finish, and give the drying time before furniture goes back.
Before sending
- Does “Sanding in three grits, per m²” say what is included and what quantity the price assumes?
- Would the customer read “Gap filling and board repairs” the way you do, including what it leaves out?
- Can you still honour the price of “Stain or colour coat, per m²” on the last day the quotation is valid?
Show 4 more
- Does “Lacquer or oil finish, two coats, per m²” say what is included and what quantity the price assumes?
- Agree how quantity changes following measurement or drawing revisions will be approved.
- Confirm client-supplied materials and work that other contractors must finish first.
- Check quote validity, the customer approval method and payment milestones.
Worked example with sample figures
The figures below are invented to show how the template adds up: 4 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Sanding in three grits, per m² | 38 × $14.00 | $532.00 |
| Gap filling and board repairs | 1 × $160.00 | $160.00 |
| Stain or colour coat, per m² | 38 × $5.00 | $190.00 |
| Lacquer or oil finish, two coats, per m² | 38 × $11.00 | $418.00 |
| Subtotal | $1,300.00 | |
| Sales tax (8%) | $104.00 | |
| Total | $1,404.00 | |
Quoted net amount $1,300.00, sales tax $104.00, quoted total $1,404.00.
What the document must show
The details a quotation has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write a quotation: format, example and checklist
Frequently asked questions
What if the floor is too thin to sand again?
Check the board thickness at a lifted board or a floor vent before quoting. If it is close to the limit, say so on the quotation and propose a light abrade and recoat instead of a full sand.
Does the price include moving furniture?
Say whether rooms must be empty before you arrive or whether moving furniture is charged per room. Sanding needs bare floor from wall to wall, so it affects the timetable as much as the price.
How is the sales tax worked out on this quotation?
The worked example above uses an example rate of 8%: $104.00 on a net amount of $1,300.00, for a total of $1,404.00. The editor recalculates all three when you change a quantity, a price or the country.
Can I add my logo and signature?
Yes. The From section of the editor has a place for your company logo and for a signature or seal image. Uploading a picture needs a free account, and a member can keep both in settings so that every new document starts with them.
Can I change the layout and colour?
Yes. The editor offers other layouts and a document colour for the printed page. Changing them moves no figure: the lines and totals stay as they are, and the PDF, Word and Excel files follow the layout you pick.
Read next
Reading for the Floor sanding and refinishing quotation template: How to write a quotation: format, example and checklist and Quote to invoice: how to convert a quote, step by step. The VAT and GST calculator adds tax to your quoted prices.