Boat repair invoice template
Boat repair invoice template: lift-out and wash, antifouling per metre, anodes and hard standing by the week, with the boat’s name, length and dates.
Templates by industry
- Lift out and pressure wash the hull
- Antifouling, two coats, per metre of length
- Replace sacrificial anodes
- Hard standing in the yard, per week
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Lift out and pressure wash the hull" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Hard standing in the yard, per week". Deliver the service record, materials used, unresolved issues and the agreed next visit date.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
A boat that comes out of the water for work runs up two kinds of cost: the work itself, and the time it sits in the yard. This invoice keeps them apart. The lift-out and hull wash are one line, antifouling is priced per metre of length so owners can compare yards, anodes are counted, and hard standing is charged by the week between the lift-out and relaunch dates. Weather that held up painting is noted against the dates rather than hidden in the storage charge.
Fields to prepare
- Deliverables and line items
- Lift out and pressure wash the hull, Antifouling, two coats, per metre of length, Replace sacrificial anodes, Hard standing in the yard, per week: record the quantities actually supplied and the service period.
- Lift out and pressure wash the hull
- Give the date of the lift and the boat’s weight or length, since the crane charge usually depends on it.
- Antifouling, two coats, per metre of length
- Measure length overall as your price list defines it, and name the antifouling product and the number of coats.
- Replace sacrificial anodes
- Count the anodes replaced on the hull, shaft and drive, and note how worn the old ones were.
- Hard standing in the yard, per week
- Count weeks from lift-out to relaunch and say whether the owner asked for the boat to stay longer.
- Assets and visits
- Record the asset or area, visit dates, visit count and access arrangements.
- Labor and materials used
- Separate labor hours, quantities of parts or consumables, and work outside the recurring scope.
- Scope to agree
- Name the boat and its length, date the lift-out and the relaunch, and price yard storage by the week, apart from the work done while the boat was ashore.
Before sending
- Does “Lift out and pressure wash the hull” show the quantity actually supplied, not the quantity first quoted?
- Is “Antifouling, two coats, per metre of length” charged at the rate the customer agreed to, with any change approved?
- Is “Replace sacrificial anodes” finished and accepted, or does it belong on a later invoice?
Show 4 more
- Does “Hard standing in the yard, per week” show the quantity actually supplied, not the quantity first quoted?
- Match extra parts and return-visit charges to approved work.
- Record the initial condition and the post-service checks.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
Worked example with sample figures
The figures below are invented to show how the template adds up: 4 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Lift out and pressure wash the hull | 1 × $180.00 | $180.00 |
| Antifouling, two coats, per metre of length | 9 × $32.00 | $288.00 |
| Replace sacrificial anodes | 3 × $28.00 | $84.00 |
| Hard standing in the yard, per week | 2 × $55.00 | $110.00 |
| Subtotal | $662.00 | |
| Sales tax (8%) | $52.96 | |
| Total | $714.96 | |
Net amount $662.00, sales tax $52.96, total payable $714.96.
What the document must show
The details an invoice has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write an invoice: a step-by-step example
Frequently asked questions
Do I charge hard standing for days when weather stopped the work?
Usually yes, because the boat still took the space, but say so on the invoice with the dates, and check what your yard terms promise about delays.
How do I measure the boat for antifouling?
Use the same length your price list is based on, usually length overall, and state it on the line so the owner can check it against the boat’s papers.
How is the sales tax worked out on this invoice?
The worked example above uses an example rate of 8%: $52.96 on a net amount of $662.00, for a total of $714.96. The editor recalculates all three when you change a quantity, a price or the country.
Can I add my logo and signature?
Yes. The From section of the editor has a place for your company logo and for a signature or seal image. Uploading a picture needs a free account, and a member can keep both in settings so that every new document starts with them.
Can I email it to the customer?
Yes, from your own mail app. With a free account, the editor’s download menu offers Email this document, which opens your mail app with a message about the document already written. QuoteBill sends nothing itself, so save the PDF and attach it before you send.
Read next
Reading for the Boat repair invoice template: How to write an invoice: a step-by-step example and Invoice payment terms: Net 15, Net 30, due dates. The VAT and GST calculator works out the tax line for you.