Wedding venue payment receipt template
Wedding venue payment receipt template: the instalment of the package being paid, add-ons booked since the contract, the wedding date and what is left to pay.
Templates by industry
- Venue package, second instalment (40%)
- Ceremony room add-on
- Late licence extension to 1 am
Preparation guide
Example workflow
Match the payment to the invoice
Example: check the payment for "Venue package, second instalment (40%)" against the invoice it settles: the invoice number, the amount received and any balance still owed.
Record the payment
Enter the payment date, the payment method and the amount received, and check each line this payment covers, down to "Late licence extension to 1 am".
Send the receipt
Send the receipt to the customer and mark the invoice as paid; if a balance remains, keep the invoice open for it.
Couples pay a wedding venue over many months: a booking fee to hold the date, instalments as the day approaches and a final balance once guest numbers are confirmed. Each payment needs its own receipt, because couples often share costs with family and keep a folder of every payment. This template records the instalment being paid and the add-ons booked since the contract, such as a ceremony room or a later finish, and leaves the notes for the schedule and what is still due.
Fields to prepare
- Deliverables and line items
- Venue package, second instalment (40%), Ceremony room add-on, Late licence extension to 1 am: the lines this payment covers, as they appear on the invoice it settles.
- Venue package, second instalment (40%)
- Give the instalment’s number and share of the package as the contract’s payment schedule does, and the amount still due after it.
- Ceremony room add-on
- Add-ons booked after signing get their own line with the date they were agreed, so the final balance is easy to check.
- Late licence extension to 1 am
- State the new finishing time and any staff or security cost included, since a late licence often brings both.
- Payment details
- Record the payment date, the method (bank transfer, card or cash) and the amount received, exactly as it arrived.
- Invoice reference
- Quote the number of the invoice this payment settles; for a part payment, note the balance still owed.
- Scope to agree
- Name the wedding date and booking reference, show which payment of the schedule this is and what remains, and list add-ons booked since the contract on their own lines.
Before sending
- Does “Venue package, second instalment (40%)” match the line on the invoice this payment settles?
- Has the money for “Ceremony room add-on” actually arrived, in full or in part?
- Is “Late licence extension to 1 am” shown at the amount received, with any balance still owed noted?
Show 3 more
- Confirm the money has actually arrived before you issue the receipt.
- Check that the amount received matches the invoice, and note any difference as a balance or an overpayment.
- Quote the invoice number it settles, and keep receipt numbers in a sequence of their own.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Venue package, second instalment (40%) | 1 × $4,800.00 | $4,800.00 |
| Ceremony room add-on | 1 × $650.00 | $650.00 |
| Late licence extension to 1 am | 1 × $350.00 | $350.00 |
| Subtotal | $5,800.00 | |
| Sales tax (8%) | $464.00 | |
| Total | $6,264.00 | |
Amount received $6,264.00, of which sales tax $464.00.
What the document must show
The details a receipt has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: What a receipt must show (and receipt vs invoice)
Frequently asked questions
The couple’s parents are paying this instalment. Whose name goes on the receipt?
The name of whoever paid, with the couple’s names and the wedding date as the booking it belongs to. Families who share costs often need receipts in their own names.
What happens to the instalments if the wedding is postponed?
That is set by the booking contract; quote the relevant clause in the notes rather than restating it. If the payments move to a new date, say so on the next receipt.
How is the sales tax worked out on this receipt?
The worked example above uses an example rate of 8%: $464.00 on a net amount of $5,800.00, for a total of $6,264.00. The editor recalculates all three when you change a quantity, a price or the country.
Is this template free?
Yes. You can fill in this template and print it or save it as a PDF without an account, and there is no payment step and no watermark on the document. Saving it to your account and downloading Excel or Word files need a free account.
Can I email it to the customer?
Yes, from your own mail app. With a free account, the editor’s download menu offers Email this document, which opens your mail app with a message about the document already written. QuoteBill sends nothing itself, so save the PDF and attach it before you send.
Read next
Reading for the Wedding venue payment receipt template: What a receipt must show (and receipt vs invoice) and Deposit invoice: bill upfront, then invoice the balance. To add tax or check a total, use the VAT and GST calculator.