Moving quotation
Quotation template for removal companies: household packing, moving transport and furniture reassembly. Fill it in online or download Excel or Word.
Templates by industry
- Household packing
- Moving transport
- Furniture reassembly
Preparation guide
Example workflow
Confirm scope and quantities
Example: start with "Household packing", confirm the required quantity and client inputs, then agree completion criteria for each item.
Review and approve the quotation
Confirm acceptance evidence for "Furniture reassembly", all line quantities, exclusions and quote validity with the customer, and retain the approved version.
Deliver and prepare billing
Deliver dispatch details, delivery or storage records and the quantities confirmed by the customer. When the agreed milestone is complete, prepare an invoice using actual quantities and approved changes.
Removal companies send this quotation after a home survey or a video call, once they know how much there is to move. It separates packing, transport between the two addresses and putting furniture back together in the new home, so a customer who packs their own boxes can drop that line. Base the quote on an inventory of the larger items and keep it with the quotation; when moving day reveals extra furniture, the inventory shows what the price covered.
Fields to prepare
- Deliverables and line items
- Household packing, Moving transport, Furniture reassembly: specify the planned quantity and delivery scope for each item.
- Household packing
- Say whether you supply the boxes and wrapping and whether fragile items such as glassware are packed by your team.
- Moving transport
- Give the vehicle size or number of vehicles and the crew, and how a second trip is charged if the load does not fit.
- Furniture reassembly
- List the pieces to be reassembled, such as beds and wardrobes, so any further items can be priced on the day.
- Goods and volume
- Record item codes, counts, weight or volume, packing units and handling conditions.
- Route and period
- Define origin and destination, storage or transport period, loading responsibilities and proof of delivery.
- Scope to agree
- Define packing volume, origin and destination floors and lift access, and furniture requiring reassembly.
Before sending
- Does “Household packing” say what is included and what quantity the price assumes?
- Would the customer read “Moving transport” the way you do, including what it leaves out?
- Can you still honour the price of “Furniture reassembly” on the last day the quotation is valid?
Show 3 more
- Check extra-charge conditions for waiting, redelivery, returns and special handling.
- Reconcile dispatch, arrival and received quantities and explain discrepancies.
- Check quote validity, the customer approval method and payment milestones.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Household packing | 1 × $360.00 | $360.00 |
| Moving transport | 1 × $1,280.00 | $1,280.00 |
| Furniture reassembly | 3 × $40.00 | $120.00 |
| Subtotal | $1,760.00 | |
| Sales tax (8%) | $140.80 | |
| Total | $1,900.80 | |
Quoted net amount $1,760.00, sales tax $140.80, quoted total $1,900.80.
What the document must show
The details a quotation has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write a quotation: format, example and checklist
Frequently asked questions
How do I quote items that need special handling, such as a piano?
Add a separate line for each special item with what it needs, such as extra crew or a lifting device. Keeping it out of the transport line shows the customer exactly what the extra charge is for, and lets them hire a specialist instead if they prefer.
What if the new home is not ready on moving day?
Offer storage as an optional line, priced per week or per container, and the second delivery as its own line. Write how long the storage price is held, so a longer wait can be priced without a new negotiation.
Should the quotation say how damage is handled?
Yes, briefly. State whether your price includes cover for goods in transit and up to what value, or that the customer should arrange their own, and how soon after the move any damage must be reported to you.
How is the sales tax worked out on this quotation?
The worked example above uses an example rate of 8%: $140.80 on a net amount of $1,760.00, for a total of $1,900.80. The editor recalculates all three when you change a quantity, a price or the country.
Can I change the layout and colour?
Yes. The editor offers other layouts and a document colour for the printed page. Changing them moves no figure: the lines and totals stay as they are, and the PDF, Word and Excel files follow the layout you pick.
Read next
Reading for the Moving quotation: How to write a quotation: format, example and checklist and Quote to invoice: how to convert a quote, step by step. The VAT and GST calculator adds tax to your quoted prices.