Contract manufacturing quotation

Preparation guide

Use drawings or an approved sample to distinguish setup costs, production quantities and delivery inspection.

Deliverables and line items

Tooling preparation, Product manufacturing, Pre-shipment inspection: specify the planned quantity and delivery scope for each item.

Specification and revision

Record the approved drawing or file revision, material, dimensions, finish and agreed tolerances.

Setup and production quantity

Separate one-time setup from per-unit production and define inspection, packing and transport allowances.

Scope to agree

Define tooling preparation and storage arrangements, batch quantities and pre-shipment inspection items.

• Define the sample or proof that must be approved before production and its approval deadline.
• Distinguish defect and rework handling from the cost of customer specification changes.
• Check quote validity, the customer approval method and payment milestones.

1. Confirm scope and quantities

   Example: start with "Tooling preparation", confirm the required quantity and client inputs, then agree completion criteria for each item.

2. Review and approve the quotation

   Confirm acceptance evidence for "Pre-shipment inspection", all line quantities, exclusions and quote validity with the customer, and retain the approved version.

3. Deliver and prepare billing

   Reconcile delivered quantities with approved specifications and hand over inspection and use or installation records. When the agreed milestone is complete, prepare an invoice using actual quantities and approved changes.

• Tailoring invoice

  Invoice for Garment pattern making, Custom cutting and sewing, Fitting alterations.

• Welding invoice

  Invoice for Weld joint preparation, Structural welding, Weld nondestructive testing.

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  Invoice for Design workshop, Prototype production, Prototype delivery.