Junk removal quotation
Quotation template for junk haulers and clearance firms: collection labor, haulage and disposal fees. Fill it in online or download Excel or Word.
Templates by industry
- Collection labor
- Haulage
- Disposal fees
Preparation guide
Example workflow
Confirm scope and quantities
Example: start with "Collection labor", confirm the required quantity and client inputs, then agree completion criteria for each item.
Review and approve the quotation
Confirm acceptance evidence for "Disposal fees", all line quantities, exclusions and quote validity with the customer, and retain the approved version.
Deliver and prepare billing
Deliver dispatch details, delivery or storage records and the quantities confirmed by the customer. When the agreed milestone is complete, prepare an invoice using actual quantities and approved changes.
Junk removal is quoted from photos or a short visit, and the final load is rarely exactly what was seen. A quotation that splits the crew's time, the truck and the disposal charges makes changes easy to explain: more items mean more time or a second trip, while heavy or special waste changes the disposal line. Items that many disposal sites handle separately, such as mattresses, fridges, tyres, paint or electronics, should be named up front with their own price.
Fields to prepare
- Deliverables and line items
- Collection labor, Haulage, Disposal fees: specify the planned quantity and delivery scope for each item.
- Collection labor
- Quote the crew size and expected hours, and the extra for carrying down stairs or over a long distance from the door to the truck.
- Haulage
- Give the vehicle and the number of loads, such as one full truck or half a load, with the price of a further load if the volume is larger than seen.
- Disposal fees
- Pass on weighbridge or site charges at cost with the ticket, or quote a fixed amount per load, and list surcharged items such as mattresses or fridges separately.
- Goods and volume
- Record item codes, counts, weight or volume, packing units and handling conditions.
- Route and period
- Define origin and destination, storage or transport period, loading responsibilities and proof of delivery.
- Scope to agree
- Set the volume and items, whether stairs are involved, and who pays the tipping fee at the disposal site.
Before sending
- Does “Collection labor” say what is included and what quantity the price assumes?
- Would the customer read “Haulage” the way you do, including what it leaves out?
- Can you still honour the price of “Disposal fees” on the last day the quotation is valid?
Show 3 more
- Check extra-charge conditions for waiting, redelivery, returns and special handling.
- Reconcile dispatch, arrival and received quantities and explain discrepancies.
- Check quote validity, the customer approval method and payment milestones.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Collection labor | 10 × $120.00 | $1,200.00 |
| Haulage | 3 × $60.00 | $180.00 |
| Disposal fees | 20 × $750.00 | $15,000.00 |
| Subtotal | $16,380.00 | |
| Sales tax (8%) | $1,310.40 | |
| Total | $17,690.40 | |
Quoted net amount $16,380.00, sales tax $1,310.40, quoted total $17,690.40.
What the document must show
The details a quotation has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write a quotation: format, example and checklist
Frequently asked questions
What if the client adds items on the day?
Price them on site at the same rates before loading, and get the client's agreement, for example a signature on the updated quotation or a text message. The final invoice then matches what was actually taken away.
Do items that can be donated or recycled lower the price?
They can. Note which items you expect to pass on, donate or recycle and whether that lowers the disposal line. Say also what happens to the price if a charity declines an item, so it does not turn into a surprise charge later.
How is the sales tax worked out on this quotation?
The worked example above uses an example rate of 8%: $1,310.40 on a net amount of $16,380.00, for a total of $17,690.40. The editor recalculates all three when you change a quantity, a price or the country.
How do I turn an approved quotation into an invoice?
Open the approved quotation and convert it. The original stays unchanged, and the invoice carries the same line items so the customer can match the two documents.
Can I use it in another language or currency?
Yes. The document language can be set to any of 33 languages, and changing the country setting updates the currency, the date format and the tax rate.
Read next
Reading for the Junk removal quotation: How to write a quotation: format, example and checklist and Quotation vs invoice: differences and timing. The VAT and GST calculator adds tax to your quoted prices.