Gutter cleaning invoice template
Gutter cleaning invoice template: clearing by storey and run, downpipes flushed and tested, small repairs on their own lines, with photos as proof of work.
Templates by industry
- Clear gutters, two-storey semi-detached house
- Flush and test four downpipes
- Reseal a leaking joint at the corner
- Replace broken gutter brackets
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Clear gutters, two-storey semi-detached house" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Replace broken gutter brackets". Deliver the service record, materials used, unresolved issues and the agreed next visit date.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
Gutter cleaning is usually done while the client is out, two storeys up, in a place they will never look. The invoice therefore has to carry the evidence. This template bills the clearing as one line for the house, gives the downpipes their own line once they have been flushed and seen to run freely, and keeps small repairs such as a leaking joint or a broken bracket apart, priced as agreed on the day. Photos taken before and after are the proof most clients want.
Fields to prepare
- Deliverables and line items
- Clear gutters, two-storey semi-detached house, Flush and test four downpipes, Reseal a leaking joint at the corner, Replace broken gutter brackets: record the quantities actually supplied and the service period.
- Clear gutters, two-storey semi-detached house
- Describe the property by storeys and the runs cleared, front, back and any extension, so a missed side is obvious.
- Flush and test four downpipes
- Note that each downpipe ran clear after flushing, and which one needed rodding to get there.
- Reseal a leaking joint at the corner
- Say what failed at the joint and what sealant or connector was used; a reseal is not a new gutter.
- Replace broken gutter brackets
- Count the brackets replaced and say whether the fall of the gutter was corrected while you were there.
- Assets and visits
- Record the asset or area, visit dates, visit count and access arrangements.
- Labor and materials used
- Separate labor hours, quantities of parts or consumables, and work outside the recurring scope.
- Scope to agree
- Say how many storeys and runs were cleared and how you reached them, attach before-and-after photos, and list repairs only once the client has agreed to them.
Before sending
- Does “Clear gutters, two-storey semi-detached house” show the quantity actually supplied, not the quantity first quoted?
- Is “Flush and test four downpipes” charged at the rate the customer agreed to, with any change approved?
- Is “Reseal a leaking joint at the corner” finished and accepted, or does it belong on a later invoice?
Show 4 more
- Does “Replace broken gutter brackets” show the quantity actually supplied, not the quantity first quoted?
- Match extra parts and return-visit charges to approved work.
- Record the initial condition and the post-service checks.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
Worked example with sample figures
The figures below are invented to show how the template adds up: 4 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Clear gutters, two-storey semi-detached house | 1 × $140.00 | $140.00 |
| Flush and test four downpipes | 4 × $12.00 | $48.00 |
| Reseal a leaking joint at the corner | 1 × $35.00 | $35.00 |
| Replace broken gutter brackets | 2 × $9.00 | $18.00 |
| Subtotal | $241.00 | |
| Sales tax (8%) | $19.28 | |
| Total | $260.28 | |
Net amount $241.00, sales tax $19.28, total payable $260.28.
What the document must show
The details an invoice has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write an invoice: a step-by-step example
Frequently asked questions
How do I show the work was done if nobody was home?
Attach dated photos of each run before and after and mention them in the notes. Most clients accept them as proof, and they help if a leak is reported later.
I found a repair I had not quoted for: can I add it?
Only once the client agrees, by phone or message; note when and how they agreed. Otherwise describe the fault in the notes and send a separate quotation.
How is the sales tax worked out on this invoice?
The worked example above uses an example rate of 8%: $19.28 on a net amount of $241.00, for a total of $260.28. The editor recalculates all three when you change a quantity, a price or the country.
How should I number invoices?
Use one unbroken sequence per business, never reuse a number, and issue a credit note rather than deleting an invoice you have already sent.
Can I add my logo and signature?
Yes. The From section of the editor has a place for your company logo and for a signature or seal image. Uploading a picture needs a free account, and a member can keep both in settings so that every new document starts with them.
Read next
Reading for the Gutter cleaning invoice template: How to write an invoice: a step-by-step example and Invoice numbering: sequences and corrections. The VAT and GST calculator works out the tax line for you.