German invoice template

Invoice for Equipment assembly, Factory performance testing, Technical handover.

Templates by country

  • Equipment assembly
  • Factory performance testing
  • Technical handover

Preparation guide

Use drawings or an approved sample to distinguish setup costs, production quantities and delivery inspection.

Deliverables and line items
Equipment assembly, Factory performance testing, Technical handover: record the quantities actually supplied and the service period.
Specification and revision
Record the approved drawing or file revision, material, dimensions, finish and agreed tolerances.
Setup and production quantity
Separate one-time setup from per-unit production and define inspection, packing and transport allowances.
Scope to agree
Record assembled equipment models and serial numbers, factory test items and the technical handover document list.
  • Define the sample or proof that must be approved before production and its approval deadline.
  • Distinguish defect and rework handling from the cost of customer specification changes.
  • Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
  • Confirm document language (de), country setting (DE), and the customer's currency and date-format requirements.

  1. Confirm scope and quantities

    Example: reconcile the approval and work record for "Equipment assembly" to establish the quantity for this invoice.

  2. Record delivery and acceptance

    Check completion for every line, including "Technical handover". Reconcile delivered quantities with approved specifications and hand over inspection and use or installation records.

  3. Send the billing record

    Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.