Wholesale flower delivery note template
Wholesale flower delivery note template: bunches by stem length and count, the variety and colour packed, substitutions agreed, and the florist’s signature.
Templates by industry
- Roses, 50 cm, bunches of 20
- Eucalyptus, bunches
- Spray chrysanthemums, bunches of 10
- Flower food sachets
Preparation guide
Example workflow
Pick and pack
Example: count "Roses, 50 cm, bunches of 20" and the other lines against the order, and note anything that ships later.
Ship with the note
Put the note in or on the shipment with the tracking number and package count, and check "Flower food sachets" is listed.
Get it signed
Ask the recipient to sign and date the received-by line, and keep the signed copy as proof of delivery.
Cut flowers are ordered by variety, colour and stem length, and a florist building a wedding order on a Friday cannot use the wrong shade of pink. A wholesale flower delivery note tells them, before the boxes are opened, exactly what was packed: how many bunches, how many stems in each and what replaced anything that was short at auction or from the grower. This template lists flowers and sundries by bunch, with room for colour, stem length and delivery time.
Fields to prepare
- Deliverables and line items
- Roses, 50 cm, bunches of 20, Eucalyptus, bunches, Spray chrysanthemums, bunches of 10, Flower food sachets: record the quantity actually shipped for each line; prices stay off the note.
- Roses, 50 cm, bunches of 20
- Name the rose variety and colour as packed; a florist checks the shade against the order before signing.
- Eucalyptus, bunches
- Foliage bunches vary in weight, so give the stem count or bunch weight you sell by.
- Spray chrysanthemums, bunches of 10
- For spray varieties, give stems per bunch rather than flower heads, which nobody counts.
- Flower food sachets
- Sundries such as flower food are counted in units; leave them off if they come free with the order, or say so.
- Order and delivery
- Quote the order or invoice number the delivery belongs to, the delivery date and the address the goods go to.
- Shipment
- Give the number of packages, the carrier or shipping method and the tracking number.
- Scope to agree
- Give stem length and stems per bunch for every line, name the variety and colour actually packed, and record any substitution the florist agreed to.
Before sending
- Was “Roses, 50 cm, bunches of 20” counted when it was packed, and does the count match the order?
- If “Eucalyptus, bunches” ships short, does the note say how many follow and when?
- Will the receiver be able to check “Spray chrysanthemums, bunches of 10” against this note on arrival?
Show 4 more
- Was “Flower food sachets” counted when it was packed, and does the count match the order?
- Check the delivery address, the number of packages and the order or invoice number the delivery belongs to.
- Count each line against the order, and list anything that ships later rather than leaving it off.
- Leave prices off the note unless the customer asks for them; they belong on the invoice.
Worked example with sample figures
The quantities below are invented to show how the template is filled in: 4 lines, counted in units, with no prices.
| Item | Quantity |
|---|---|
| Roses, 50 cm, bunches of 20 | 15 |
| Eucalyptus, bunches | 10 |
| Spray chrysanthemums, bunches of 10 | 8 |
| Flower food sachets | 200 |
| Total | 233 |
233 units in 4 lines.
- The goods ship against sales order SO-FL-1402.
- Packages: 6.
What the document must show
These details make a delivery note easier to approve and to file.
- Your company name and address
- The customer's name and delivery address
- Note number and delivery date
- The order or invoice it belongs to
- Each item with the quantity delivered
- Packages and carrier or tracking number
- A line for the recipient's signature and date
This document prints quantities without prices, so no tax appears on it unless you switch its line columns to prices and totals.
Frequently asked questions
How do I record a substitution on the delivery note?
Write the item that was packed on the line and add the ordered item in brackets with the word substitute. The florist then signs for what arrived, and the invoice follows the same line.
Should the note show the time the flowers arrived?
Yes. Flowers left in a warm van or on a doorstep lose vase life, and a delivery time on the note helps settle a complaint about wilted stems.
Does this delivery note show prices or tax?
This document prints quantities without prices, so no tax appears on it unless you switch its line columns to prices and totals. The worked example above counts 233 units and nothing else.
Does a delivery note show prices?
Usually not. It lists what was shipped so the recipient can check it; prices go on the invoice. QuoteBill leaves them off unless you switch the line columns to prices.
Can I download it as Excel, Word or PDF?
Yes. A PDF needs no account: fill in the template and use Print / PDF. The Excel and Word files download from this page with a free account.
Read next
Reading for the Wholesale flower delivery note template: Quote, proforma, invoice, receipt, credit note: which to use and Unpaid invoice: follow-ups, part payments and statements. The order this delivery answers is written on the Purchase order template.