Video production quotation
Quotation template for video production companies: shooting script, on-location filming and final video editing. Fill it in online or download Excel or Word.
Templates by industry
- Shooting script
- On-location filming
- Final video editing
Preparation guide
Example workflow
Confirm scope and quantities
Example: start with "Shooting script", confirm the required quantity and client inputs, then agree completion criteria for each item.
Review and approve the quotation
Confirm acceptance evidence for "Final video editing", all line quantities, exclusions and quote validity with the customer, and retain the approved version.
Deliver and prepare billing
Hand over approved versions and a file manifest, confirming usage scope and completed revisions. When the agreed milestone is complete, prepare an invoice using actual quantities and approved changes.
Between a creative idea and a confirmed shoot date sits a budget someone has to approve. This template turns the idea into days and deliverables in production order: the script that fixes what will be filmed, the shoot days on location and the editing that produces the final film. Production companies and freelance filmmakers send it to marketing teams, who usually need sign-off from a budget holder before the crew can be booked.
Fields to prepare
- Deliverables and line items
- Shooting script, On-location filming, Final video editing: specify the planned quantity and delivery scope for each item.
- Shooting script
- State the script’s length and the number of drafts included, and that the shoot follows the approved version.
- On-location filming
- Quote per shoot day with the crew size and main equipment, and list travel and location fees separately if they apply.
- Final video editing
- Name the deliverables, for example one 90-second film and three 15-second cut-downs, with formats and one round of changes.
- Quantity and output format
- Record pages, images, word counts or running time, final file formats and whether editable source files are included.
- Review and usage scope
- Specify the draft approver, revision rounds, intended media and duration, and who supplies third-party assets.
- Scope to agree
- Define shoot days, final running time and aspect ratios, and the allowance for captions, music and re-edits.
Before sending
- Does “Shooting script” say what is included and what quantity the price assumes?
- Would the customer read “On-location filming” the way you do, including what it leaves out?
- Can you still honour the price of “Final video editing” on the last day the quotation is valid?
Show 3 more
- Agree when a change of direction after draft approval becomes additional work.
- Check separately whether editable sources and final delivery files are included.
- Check quote validity, the customer approval method and payment milestones.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Shooting script | 1 × $80.00 | $80.00 |
| On-location filming | 12 × $300.00 | $3,600.00 |
| Final video editing | 6 × $450.00 | $2,700.00 |
| Subtotal | $6,380.00 | |
| Sales tax (8%) | $510.40 | |
| Total | $6,890.40 | |
Quoted net amount $6,380.00, sales tax $510.40, quoted total $6,890.40.
What the document must show
The details a quotation has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write a quotation: format, example and checklist
Frequently asked questions
Who pays for music licenses and stock footage?
Quote them as separate lines at cost or as an allowance, and name the license type. If the client supplies the music, say that they are responsible for clearing its rights.
What happens if the shoot is postponed for weather?
Write a postponement rule in the notes, such as free rescheduling with 48 hours’ notice and a fee for later changes, so crew and equipment bookings are covered either way.
Do actors or presenters belong in the quotation?
Yes, as separate lines with their fees and the usage period, because talent costs often depend on where the video will run and for how long.
How is the sales tax worked out on this quotation?
The worked example above uses an example rate of 8%: $510.40 on a net amount of $6,380.00, for a total of $6,890.40. The editor recalculates all three when you change a quantity, a price or the country.
Can I add my logo and signature?
Yes. The From section of the editor has a place for your company logo and for a signature or seal image. Uploading a picture needs a free account, and a member can keep both in settings so that every new document starts with them.
Read next
Reading for the Video production quotation: How to write a quotation: format, example and checklist and Estimate vs quote: what binds you, with a remodeling example. The VAT and GST calculator adds tax to your quoted prices.