Pressure washing quotation
Quotation template for pressure washing contractors: exterior wall washing, surface washing and waste water handling. Download it as Excel or Word.
Templates by industry
- Exterior wall washing
- Surface washing
- Waste water handling
Preparation guide
Example workflow
Confirm scope and quantities
Example: start with "Exterior wall washing", confirm the required quantity and client inputs, then agree completion criteria for each item.
Review and approve the quotation
Confirm acceptance evidence for "Waste water handling", all line quantities, exclusions and quote validity with the customer, and retain the approved version.
Deliver and prepare billing
Confirm completed quantities, site photos, agreed test results and any remaining remedial work. When the agreed milestone is complete, prepare an invoice using actual quantities and approved changes.
Pressure washing looks simple to the client, but the price depends on things that are easy to leave out of a quotation: the surface material, how far the dirt has set in, how high the walls go and where the dirty water ends up. This template quotes walls, ground surfaces and waste water separately. The client can drop the patio or add the driveway without the whole price moving, and where runoff has to be collected, that work is priced openly.
Fields to prepare
- Deliverables and line items
- Exterior wall washing, Surface washing, Waste water handling: specify the planned quantity and delivery scope for each item.
- Exterior wall washing
- Give the wall area and height and the material, such as render, brick or cladding, and say whether delicate surfaces get a low-pressure soft wash.
- Surface washing
- Quote patios, paths and driveways per square metre with the surface type, and say whether re-sanding block paving joints after washing is included.
- Waste water handling
- Describe how runoff will be handled, for example filtered and recovered by a vacuum unit or directed to a foul drain, as agreed with the client and local requirements.
- Site and measured quantities
- Record the site, work zones, areas, lengths or counts, and access hours.
- Materials and work stages
- Specify materials, labor, removal, disposal and making-good allowances, and completion criteria for each stage.
- Scope to agree
- Set the area and how soiled it is, who supplies water and power, and how the waste water is discharged.
Before sending
- Does “Exterior wall washing” say what is included and what quantity the price assumes?
- Would the customer read “Surface washing” the way you do, including what it leaves out?
- Can you still honour the price of “Waste water handling” on the last day the quotation is valid?
Show 3 more
- Agree how quantity changes following measurement or drawing revisions will be approved.
- Confirm client-supplied materials and work that other contractors must finish first.
- Check quote validity, the customer approval method and payment milestones.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Exterior wall washing | 2 × $2,400.00 | $4,800.00 |
| Surface washing | 4 × $80.00 | $320.00 |
| Waste water handling | 3 × $750.00 | $2,250.00 |
| Subtotal | $7,370.00 | |
| Sales tax (8%) | $589.60 | |
| Total | $7,959.60 | |
Quoted net amount $7,370.00, sales tax $589.60, quoted total $7,959.60.
What the document must show
The details a quotation has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write a quotation: format, example and checklist
Frequently asked questions
Should the quotation mention possible damage to old surfaces?
Yes. Note surfaces at risk, such as soft brick, loose render or flaking paint, and say whether you will test a small area first. That way the client decides with the risk in view instead of learning about it afterwards.
What price should a regular contract, say twice a year, carry?
Quote the first visit in full and give a repeat price for later visits, which is often lower because the surfaces stay cleaner. State the months planned and how long the repeat price holds.
How is the sales tax worked out on this quotation?
The worked example above uses an example rate of 8%: $589.60 on a net amount of $7,370.00, for a total of $7,959.60. The editor recalculates all three when you change a quantity, a price or the country.
How do I turn an approved quotation into an invoice?
Open the approved quotation and convert it. The original stays unchanged, and the invoice carries the same line items so the customer can match the two documents.
Can I email it to the customer?
Yes, from your own mail app. With a free account, the editor’s download menu offers Email this document, which opens your mail app with a message about the document already written. QuoteBill sends nothing itself, so save the PDF and attach it before you send.
Read next
Reading for the Pressure washing quotation: How to write a quotation: format, example and checklist and Estimate vs quote: what binds you, with a remodeling example. The VAT and GST calculator adds tax to your quoted prices.