Dry cleaning receipt template
Dry cleaning receipt template: each garment and service on its own line, with ticket number, condition at drop-off, ready date and the uncollected-items rule.
Templates by industry
- Two-piece suit, dry-clean and press
- Wedding dress, cleaning and preservation box
- Wool coat, 24-hour express service
- Stain treatment, per garment
Preparation guide
Example workflow
Match the payment to the invoice
Example: check the payment for "Two-piece suit, dry-clean and press" against the invoice it settles: the invoice number, the amount received and any balance still owed.
Record the payment
Enter the payment date, the payment method and the amount received, and check each line this payment covers, down to "Stain treatment, per garment".
Send the receipt
Send the receipt to the customer and mark the invoice as paid; if a balance remains, keep the invoice open for it.
At a dry cleaner the receipt is often written when the clothes come in, before any work has been done, and the customer pays at collection or in advance for an express job. That makes it the only record of what was handed over and in what state. List each garment with its service, fill in the ticket number, and keep the condition at the counter and the ready date in the notes, where a complaint can be checked against them.
Fields to prepare
- Deliverables and line items
- Two-piece suit, dry-clean and press, Wedding dress, cleaning and preservation box, Wool coat, 24-hour express service, Stain treatment, per garment: the lines this payment covers, as they appear on the invoice it settles.
- Two-piece suit, dry-clean and press
- A suit is two pieces on the rail and should be two on the ticket; a vague “1 suit” is where missing-trouser disputes begin.
- Wedding dress, cleaning and preservation box
- Describe the dress, its beading or lace and its condition at drop-off, and say what the preservation box does and does not promise.
- Wool coat, 24-hour express service
- Give the promised ready date and hour for the express job; the surcharge is only fair if the time is kept.
- Stain treatment, per garment
- Name the stain, where it is and whether removal is guaranteed; some marks do not come out, and the customer should hear that before paying.
- Payment details
- Record the payment date, the method (bank transfer, card or cash) and the amount received, exactly as it arrived.
- Invoice reference
- Quote the number of the invoice this payment settles; for a part payment, note the balance still owed.
- Scope to agree
- Count the pieces, give the ticket or tag number, record stains and damage seen at the counter, and write the ready date and what happens to items nobody collects.
Before sending
- Does “Two-piece suit, dry-clean and press” match the line on the invoice this payment settles?
- Has the money for “Wedding dress, cleaning and preservation box” actually arrived, in full or in part?
- Is “Wool coat, 24-hour express service” shown at the amount received, with any balance still owed noted?
Show 4 more
- Does “Stain treatment, per garment” match the line on the invoice this payment settles?
- Confirm the money has actually arrived before you issue the receipt.
- Check that the amount received matches the invoice, and note any difference as a balance or an overpayment.
- Quote the invoice number it settles, and keep receipt numbers in a sequence of their own.
Worked example with sample figures
The figures below are invented to show how the template adds up: 4 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Two-piece suit, dry-clean and press | 1 × $22.00 | $22.00 |
| Wedding dress, cleaning and preservation box | 1 × $95.00 | $95.00 |
| Wool coat, 24-hour express service | 1 × $18.00 | $18.00 |
| Stain treatment, per garment | 3 × $6.00 | $18.00 |
| Subtotal | $153.00 | |
| Sales tax (8%) | $12.24 | |
| Total | $165.24 | |
Amount received $165.24, of which sales tax $12.24.
What the document must show
The details a receipt has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: What a receipt must show (and receipt vs invoice)
Frequently asked questions
Which damage should I write down at the counter?
Record stains, missing buttons, loose seams, fading and worn cuffs or elbows, and let the customer watch you do it. It is the only way to show later what the garment looked like before cleaning.
What if a customer never collects their clothes?
Print your rule for uncollected items on the receipt: how many days you keep them and what happens then. Rules differ by country and by shop, so check that yours is allowed where you trade and apply it the same way every time.
How is the sales tax worked out on this receipt?
The worked example above uses an example rate of 8%: $12.24 on a net amount of $153.00, for a total of $165.24. The editor recalculates all three when you change a quantity, a price or the country.
Can I use it in another language or currency?
Yes. The document language can be set to any of 33 languages, and changing the country setting updates the currency, the date format and the tax rate.
How is the document numbered?
QuoteBill gives each new document a unique number of its own. A member can switch to numbers in sequence in settings, such as REC-2026-0001: one sequence for each kind of document, starting again every calendar year. A number you type yourself is kept as it is.
Read next
Reading for the Dry cleaning receipt template: What a receipt must show (and receipt vs invoice) and Deposit invoice: bill upfront, then invoice the balance. To add tax or check a total, use the VAT and GST calculator.