Bicycle commercial invoice template

Bicycle commercial invoice template: complete bicycles and loose parts on separate lines, with assembly state, HS code and origin for each.

Free bicycle commercial invoice template: sample document with HS code and origin columns, prices and the total
Shown with sample figures. The template itself starts blank.

Templates by industry

  • City bicycles, 7-speed, boxed, per bicycle
  • Folding bicycles, 20-inch, per bicycle
  • Brake sets, front and rear, per set
  • Saddles sold as spares, per piece

Preparation guide

Example workflow

  1. Describe the goods

    Example: describe "City bicycles, 7-speed, boxed, per bicycle" precisely enough for customs, with HS code, origin, quantity and unit value.

  2. Add the shipment details

    Enter the Incoterms, ports of loading and discharge, gross and net weight and packages, and check "Saddles sold as spares, per piece" matches the packing list.

  3. Sign and send

    Sign the declaration and send the invoice to the importer and your freight forwarder or customs broker with the other shipping documents.

A bicycle shipment mixes two kinds of goods: whole bicycles, often boxed with the handlebars turned and the pedals off, and loose parts for repair shops. Both take up a lot of space for their weight, and importers look hard at origin, since some markets apply special duties to bicycles from certain countries. This template keeps complete bikes and parts on separate lines, and has a place for the assembly state so that a boxed bicycle is not mistaken for a pile of parts.

Fields to prepare

Deliverables and line items
City bicycles, 7-speed, boxed, per bicycle, Folding bicycles, 20-inch, per bicycle, Brake sets, front and rear, per set, Saddles sold as spares, per piece: give each line a precise description, its HS code, country of origin, quantity and value.
City bicycles, 7-speed, boxed, per bicycle
Give frame size, wheel size, gear type and colour mix; a model with an internal hub is a different product from one with a derailleur, and the importer orders by those details.
Folding bicycles, 20-inch, per bicycle
State that the bicycle folds, its wheel size and whether pedals and fold mechanism are fitted, as these decide the carton size and the freight.
Brake sets, front and rear, per set
Name the brake type, front or rear, and the brand of the part if the buyer has specified it; parts are checked against the order by model number.
Saddles sold as spares, per piece
List only the saddles sold as spares; those already fitted to the bicycles in the boxes are part of the bicycle line and must not be counted again.
Parties and terms
Name the exporter, the importer and, if the goods go to someone else, the consignee, with the Incoterms, the currency and the payment terms.
Shipment
Give the ports of loading and discharge, the shipping method, the gross and net weight, the number of packages and the reason for export.
Scope to agree
List complete bicycles and loose parts on separate lines, say whether they ship assembled, partly assembled or boxed, and write the origin of each line, which importers often check for bicycles.

Before sending

  • Does “City bicycles, 7-speed, boxed, per bicycle” have the HS code and country of origin customs will check?
  • Is the value of “Folding bicycles, 20-inch, per bicycle” the price actually paid, in the invoice currency?
  • Do the quantity and weight of “Brake sets, front and rear, per set” match the packing list?
Show 4 more
  • Does “Saddles sold as spares, per piece” have the HS code and country of origin customs will check?
  • Check the Incoterms, ports, weights and package count against the shipping documents, and the importing country's customs requirements.
  • Check each HS code and country of origin with your freight forwarder or customs broker; QuoteBill does not look them up.
  • Check the tax rate: it starts at 0% because exports are often zero-rated, so change it if your sale is taxed.

Worked example with sample figures

The figures below are invented to show how the template adds up: 4 lines in USD, with no tax added.

  • City bicycles, 7-speed, boxed, per bicycle (HS 8712.00, origin VN): 240 × $118.00 = $28,320.00
  • Folding bicycles, 20-inch, per bicycle (HS 8712.00, origin VN): 120 × $165.00 = $19,800.00
  • Brake sets, front and rear, per set (HS 8714.94, origin TW): 600 × $6.50 = $3,900.00
  • Saddles sold as spares, per piece (HS 8714.95, origin TW): 600 × $8.20 = $4,920.00

Value of the goods $56,940.00, tax $0.00, invoice total $56,940.00.

  • Sales order SO-BC-2975.
  • Shipment: FOB Haiphong, from Haiphong, VN to Gdynia, PL; gross weight 6,900 kg, net weight 6,180 kg, 380 CTNS.

What the document must show

These details make a commercial invoice easier to approve and to file.

  • Exporter and importer names and addresses, and the consignee if different
  • Invoice number and date
  • Each item with description, HS code, origin, quantity, unit price and value
  • Incoterms, currency and payment terms
  • Ports of loading and discharge, shipping method
  • Gross and net weight, number of packages
  • A signed declaration

A commercial invoice starts at 0%, because exports are often zero-rated; change the rate if your sale is taxed. The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.

Official rate reference: US government: state and local taxes

Frequently asked questions

Do I list a bicycle shipped in pieces as a bicycle or as parts?

Describe what is in the box. A bicycle packed unassembled for transport is normally still declared as a bicycle, but the importer’s broker decides the classification, so state the assembly state clearly and avoid splitting one bike across several lines.

Why does the country of origin matter so much for bicycles?

Some importing countries apply additional duties to bicycles or their parts from particular origins, and customs may ask for proof. Write the origin of each line carefully and ask the importer’s broker which documents the market expects.

How is the sales tax worked out on this commercial invoice?

A commercial invoice starts at 0%, because exports are often zero-rated; change the rate if your sale is taxed. The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending. With nothing added, the total in the worked example above stays at the net amount of $56,940.00.

Is this commercial invoice enough for customs?

It carries the details customs usually ask for, but each country sets its own requirements and some need other documents, such as a certificate of origin. Check with the importing country's customs authority, your freight forwarder or a customs broker before you ship.

Is this template free?

Yes. You can fill in this template and print it or save it as a PDF without an account, and there is no payment step and no watermark on the document. Saving it to your account and downloading Excel or Word files need a free account.

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