Fixed Asset Register
A register of the lasting assets you own, in six classes, with cost, useful life, accumulated depreciation, the book value worked out and a total for each class.
Free. Fill in, print, save as PDF or download as Word without an account. Saving to your account needs a free account.
Country versions
- International
- Korea *
- Japan *
* check with local advice
A template, not advice.
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What it is
A fixed asset register is the list of the lasting things a business owns and uses for years: land, a building, machines, vehicles, furniture, computers, software licences. For each asset it records what it is, when it was acquired, what it cost, how long it is expected to last, how it is depreciated, how much has been written off so far and what is left on the books. It answers practical questions: what do we own, where is it, what did it cost, and what is it worth on our books today.
This register groups the assets in six classes, each as its own table with its own total, and adds up the whole register at the bottom. The member types the asset number, the description, the acquisition date, the cost, the useful life, the method and the location. The accumulated depreciation is a figure you type from your own depreciation records, and the book value, cost minus accumulated depreciation, is worked out for you. The totals show the number of assets, the total cost, the total accumulated depreciation and the total book value.
It is a working record for your own bookkeeping. It is not tax or accounting advice: useful lives, methods and what counts as a fixed asset at all depend on your country, your accounting policy and your accountant. Fill in the assets one by one and keep the register current whenever you buy, sell or scrap something.
When to use it
- You want to know what the business owns, where it is and what it cost.
- Your accountant asks for the asset list before the year-end close.
- You insure equipment or apply for a loan and need an overview of the assets.
- You do a yearly check of the assets on site and want a sheet to tick against.
How to fill it in
- Enter the register date, which is the date the accumulated depreciation is stated for, and choose the currency.
- Go to the class of an asset and fill in its row: number, description, acquisition date, cost, life, method and location.
- Type the accumulated depreciation from your depreciation records. The book value appears by itself.
- Add a row to a class whenever you need one. Leave classes without assets empty.
- Check the class totals and the register totals, then print the register for the signatures or download it as a Word or Excel file.
Common mistakes
- Entering the cost of the whole project under one asset when it is really several assets with different lives.
- Forgetting to update the accumulated depreciation at each year-end, so the book value stays too high.
- Keeping sold or scrapped assets in the list. Mark them in the description or move them to your records of disposals.
- Giving land a useful life. Land is normally not depreciated; choose "Not depreciated".
- Using asset numbers twice, or none at all, which makes the physical check impossible.
Steps at a glance
- Fill in
- Check the preview
- Save as PDF, Word or Excel
Country versions
Pick the country you need. Each version uses the wording and layout commonly found there; a version marked “check with local advice” should be read by someone who knows the local rules before it is used.
- International (XX): Written in English, Korean, Japanese, German
- Korea (KR): Written in Korean, English – check with local advice
- Japan (JP): Written in Japanese, English – check with local advice
Designs
The same form in several designs. The fields and the wording stay the same; only the look changes.
- Compact
- Ledger
- Boxed form
- Plain (black and white)
- Banner
- Classic
- Modern
- Minimal
- Side band
- Warm
- Formal
- Executive
Your details fill it in
Fields that ask for your name, address or company details are filled from My details, so you do not type them again; you can still change any field for one form. Signed in, your details stay in your account; otherwise they stay in this browser only. A passport, identity or social security number is never saved.
Questions
- How is the book value worked out?
- It is the cost minus the accumulated depreciation you type, row by row. The total of a class is the sum of its rows, and the register total is the sum of the classes.
- Why do I type the accumulated depreciation instead of having it calculated?
- Companies depreciate in different ways, with partial years, changed estimates and tax-driven rules. Typing the figure from your own records avoids a calculation that could disagree with your books. The Depreciation Schedule form calculates a straight-line or declining-balance schedule for one asset if you want a starting point.
- How many assets can I list?
- As many as you like: each class has two empty rows to start with, and you can add more rows. For a very long list, the Excel export keeps the table and the totals as formulas.
- What if an asset is sold or scrapped?
- Take it out of the list at the next update and keep a note of the disposal date, proceeds and the book value at that date in your own records, because the accounting treatment of a disposal depends on your country and policy.
- Is this register accepted by the tax office or an auditor?
- QuoteBill cannot say. It is a general working template and not tax or accounting advice. What an authority or an auditor requires differs by country; ask your accountant or the authority concerned.
- Is this form legal, tax or accounting advice?
- No. It is a template: it gives you the usual structure and wording, not advice. Rules differ by country and case, so have someone qualified read anything that matters before you sign, send or file it.
- Which countries and designs does it come in?
- It comes in 3 country versions: International, Korea, and Japan. 12 designs.
A form is a template, not legal, tax or accounting advice. Rules differ by country and case.