Quality Control Inspection Sheet
One lot on one page: the sampling plan, every measured value checked against its limits, defects counted by class and the disposition of the lot.
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Country versions
- International
- Korea *
- Japan *
- Germany *
* check with local advice
A template, not advice.
Read more
What it is
A quality control inspection sheet records the result of checking one lot of products: what was inspected, how many pieces were looked at, what was measured, what was found wrong and what was decided. It is the record behind a goods-in, in-process or final inspection, and the paper a customer or auditor asks for when they want to see how a lot was released.
The sheet keeps to one page. Type the sampling plan (lot size, sample size, AQL and accept numbers) from your own inspection plan; the sheet does not choose one for you. In the characteristics table, enter the lower and upper limit from the drawing and up to five measured values; every reading is compared with the limits and the row shows pass or fail. Defects go into the second table as critical, major or minor, and the totals, the defects per 100 pieces and the comparison with your accept numbers are worked out. The disposition (accept, rework or sort, reject, hold) is your decision: the figures support it but do not make it.
When to use it
- Goods arrive and you take a sample before booking them into stock.
- A production lot is checked at an in-process or final inspection gate.
- A customer asks for the measured values behind a delivery.
- You need a clear record of why a lot was accepted, reworked or rejected.
How to fill it in
- Fill in the product, part number, drawing revision, lot and order references, and the instruments you used.
- Type lot size and sample size, then AQL and accept numbers for critical, major and minor defects from your plan.
- List each characteristic with its specification and its lower and upper limit, and enter the readings of up to five pieces.
- Record every defect with where it was found, under the class it belongs to.
- Read the totals and the comparison with the accept numbers, then choose the disposition and add remarks.
- Print the sheet for the inspector's and the approver's signatures, or download it as a Word or Excel file.
Common mistakes
- Leaving the limits empty: the row is then not judged, and a reading outside the tolerance goes unnoticed.
- Typing the tolerance (±0.05) where the limits (11.95 and 12.05) belong.
- Mixing units between the drawing and the readings, for example millimetres and inches.
- Counting defective pieces in one place and defects in another; use the one your sampling plan is written for.
- Taking sample size and accept numbers from memory instead of from the plan, since they depend on it.
- Treating "Within" as the decision. A safety-relevant defect can justify holding a lot whatever the count says.
Steps at a glance
- Fill in
- Check the preview
- Save as PDF, Word or Excel
Country versions
Pick the country you need. Each version uses the wording and layout commonly found there; a version marked “check with local advice” should be read by someone who knows the local rules before it is used.
- International (XX): Written in English, Korean, Japanese, German
- Korea (KR): Written in Korean, English – check with local advice
- Japan (JP): Written in Japanese, English – check with local advice
- Germany (DE): Written in German, English – check with local advice
Designs
The same form in several designs. The fields and the wording stay the same; only the look changes.
- Compact
- Ledger
- Boxed form
- Plain (black and white)
- Banner
- Classic
- Modern
- Minimal
- Side band
- Warm
- Formal
- Executive
Your details fill it in
Fields that ask for your name, address or company details are filled from My details, so you do not type them again; you can still change any field for one form. Signed in, your details stay in your account; otherwise they stay in this browser only. A passport, identity or social security number is never saved.
Questions
- How is pass or fail worked out?
- Every reading is compared with the lower and upper limit of its row. If any reading is below the minimum or above the maximum, the row shows fail; otherwise pass. A reading equal to a limit counts as inside. Rows without limits or without readings stay blank.
- What is AQL?
- AQL (acceptance quality limit) is the quality level that is still considered acceptable as a process average over a series of lots, usually stated as defects per 100 units. With a sampling plan it leads to a sample size and an accept number. Which values apply is set by your plan or your customer.
- Why are there only five piece columns?
- Five columns fit on one page and cover the common case of measuring a few pieces per characteristic. For more pieces, fill in a second sheet for the same lot, or download the Excel file and add columns there.
- Is "Within" enough to accept the lot?
- No. It only compares the defect counts with the accept numbers you typed. A safety-relevant defect or a customer requirement can matter more, so the disposition is a separate choice that you make.
- Is this sheet a certificate of conformity?
- No. It is a general inspection record template, not a certificate, and QuoteBill cannot say whether a customer or an authority accepts it as proof. Check what they require.
- Is this form legal, tax or accounting advice?
- No. It is a template: it gives you the usual structure and wording, not advice. Rules differ by country and case, so have someone qualified read anything that matters before you sign, send or file it.
- Which countries and designs does it come in?
- It comes in 4 country versions: International, Korea, Japan, and Germany. 12 designs.
A form is a template, not legal, tax or accounting advice. Rules differ by country and case.