Time Sheet / Attendance Record
A weekly or monthly sheet for start, end and break times. The hours per day, the total and the overtime are worked out for you.
Free. Fill in, print, save as PDF or download as Word without an account. Saving to your account needs a free account.
Country versions
- International
- United States *
- Korea *
- Germany *
* check with local advice
A template, not advice.
Read more
What it is
A time sheet is a record of the hours someone worked, day by day. It shows when work started, when it ended, how long the breaks were and how many hours that makes. Employers use it for pay and for working-time records, freelancers use it to back up an invoice, and employees use it to keep their own proof of the hours they worked.
This sheet works for a week or for a month. Enter start, end and break; the hours of each day, the total, the regular hours and the overtime are worked out for you. You set the point at which overtime starts, because it differs by country, contract and collective agreement. Times past midnight are counted correctly, and the dates of the rows follow the first day you choose.
When to use it
- You keep a weekly or monthly record of working hours for yourself or for your team.
- You need a record behind an invoice for hours billed to a client.
- Your employer asks for a signed sheet at the end of the period.
- You want to see overtime at a glance, against the hours you are regularly employed for.
How to fill it in
- Choose a week or a month and the first day of the sheet. A week starts on a Monday, a month on the 1st.
- Enter your regular weekly hours; overtime is counted above that.
- For each working day, enter the start time, the end time and the break in minutes.
- Check the total, the regular hours and the overtime at the bottom.
- Print the sheet for both signatures or download it as a Word or Excel file.
Common mistakes
- Entering the break in hours instead of minutes: 30 means thirty minutes.
- Forgetting a night shift that ends after midnight; enter the end time as it is on the clock.
- Using the weekly overtime threshold on a monthly sheet without checking the figure shown.
- Filling the sheet in at the end of the month from memory instead of day by day.
- Assuming the overtime rule shown is the one in your contract; use your own contract's figure.
Steps at a glance
- Fill in
- Check the preview
- Save as PDF, Word or Excel
Country versions
Pick the country you need. Each version uses the wording and layout commonly found there; a version marked “check with local advice” should be read by someone who knows the local rules before it is used.
- International (XX): Written in English, Korean, Japanese, German
- United States (US): Written in English – check with local advice
- Korea (KR): Written in Korean, English – check with local advice
- Germany (DE): Written in German, English – check with local advice
Designs
The same form in several designs. The fields and the wording stay the same; only the look changes.
- Compact
- Ledger
- Boxed form
- Plain (black and white)
- Banner
- Classic
- Modern
- Minimal
- Side band
- Warm
- Formal
- Executive
Your details fill it in
Fields that ask for your name, address or company details are filled from My details, so you do not type them again; you can still change any field for one form. Signed in, your details stay in your account; otherwise they stay in this browser only. A passport, identity or social security number is never saved.
Questions
- How is overtime calculated?
- The sheet multiplies your regular weekly hours by the number of weeks in the period (days divided by seven) and treats hours above that as overtime. It does not apply pay rates or legal limits; those come from your contract and the law of your country.
- Can it handle a shift that ends after midnight?
- Yes. If the end time is earlier than the start time, the sheet counts the hours through midnight to the next day, then subtracts the break.
- Can I export the sheet to Excel?
- Yes. The Excel file keeps the table, with formulas for the daily hours and the totals, so you can keep working with it in a spreadsheet.
- Is the sheet legal advice or a legal time record?
- No. It is a general template, not legal advice, and QuoteBill cannot say whether an authority or your employer will accept it as the official record. Rules on recording working time differ by country; check them or ask a qualified adviser.
- Is this form legal, tax or accounting advice?
- No. It is a template: it gives you the usual structure and wording, not advice. Rules differ by country and case, so have someone qualified read anything that matters before you sign, send or file it.
- Which countries and designs does it come in?
- It comes in 4 country versions: International, United States, Korea, and Germany. 12 designs.
Billing a client for these hours? Open the timesheet template (hours × rate)
A form is a template, not legal, tax or accounting advice. Rules differ by country and case.