Payroll Slip / Paystub

A payslip, also called a pay stub or pay statement, shows an employee how their pay for a period was made up: what was earned, what was taken off and what was left to pay out. Employees use it to check that the pay is right and as proof of income. Employers keep it as part of their payroll records. Whether a payslip must be given at all, and what it must show, depends on the country.

This form lists earnings and deductions line by line and adds up the numbers you type: gross pay, total deductions and net pay. That is all it does. It does not calculate income tax, social insurance, pension contributions or overtime premiums, because those depend on rates, tables and personal circumstances that change. You take the amounts from your payroll software, your payroll provider or your tax adviser and type them in. The country versions change the layout to what that country expects: Korea (the items the Labor Standards Act and its Enforcement Decree list for the wage statement, with a column for how each item is calculated), Japan (attendance, payments and deductions), Germany (gross pay, taxes, social insurance and the amount paid out, in the order of an Entgeltabrechnung), the United States (hours, rates and year-to-date totals) and the United Kingdom (an itemised statement with hours for pay that varies). Government ID numbers are deliberately not asked for. This is a general template, not legal, tax or payroll advice.

• You pay staff and want a clear statement to hand over with each payment.
• An employee asks for proof of pay, for example for a rental or a loan application.
• You run payroll by hand and want a tidy one-page layout.
• You need a record of earnings and deductions for the month.
• You want the layout and the wording of a particular country.

1. Check the employer details, which come from your saved company details, and enter the employee.
2. Enter the pay period, the pay date and the currency.
3. Fill in the time worked if it applies; some countries expect days and hours on the statement.
4. List each earning on its own line with its amount.
5. List each deduction with the amount your payroll calculation produced; the form does not work them out.
6. Read the gross pay, total deductions and net pay, then print or save the statement and hand it over privately.

• Entering the net amount among the earnings and then deducting again.
• Typing a deduction as a minus number and also listing it among the deductions, so it counts twice.
• Leaving out a deduction that payroll made, so the net pay is overstated.
• Writing a currency that differs from the one actually paid.
• Sending a payslip to the wrong person or by an unprotected channel.
• Writing a full account number or a government ID number on the statement.

1. Fill in
2. Check the preview
3. Save as PDF, Word or Excel

Pick the country you need. Each version uses the wording and layout commonly found there; a version marked “check with local advice” should be read by someone who knows the local rules before it is used.

• International (XX): Written in English, Korean, Japanese, German
• United States (US): Written in English – check with local advice
• United Kingdom (GB): Written in English – check with local advice
• Korea (KR): Written in Korean, English – check with local advice
• Japan (JP): Written in Japanese, English – check with local advice
• Germany (DE): Written in German, English – check with local advice