Balance Sheet
A simplified balance sheet: assets, liabilities and equity with totals, a prior-period column and a check that both sides agree.
Free. Fill in, print, save as PDF or download as Word without an account. Saving to your account needs a free account.
Country versions
- International
- United States *
- Korea *
- Japan *
- Germany *
* check with local advice
A template, not advice.
Read more
What it is
A balance sheet is a snapshot of a business on one day. It lists what the business owns (assets), what it owes (liabilities) and what is left for the owners (equity). The two sides always have to agree: assets equal liabilities plus equity. That equation is what makes the sheet useful, because a difference means something was left out, entered twice or typed with the wrong sign.
This sheet is a simplified working document for a small business. You type each line for the sheet date and, if you like, for the prior period. The subtotal of every group, the total assets, the total liabilities and equity and the difference between the two sides are worked out as you type, and a check line says whether the sheet balances or by how much it does not.
It is not a statutory financial statement. It is not audited, it does not follow any country's reporting rules, and QuoteBill cannot say whether a bank, an authority or an investor will accept it. The country versions change captions, the order of the groups and the date style so that the page looks familiar, nothing more.
When to use it
- You want a quick picture of what the business owns and owes at the end of a month, quarter or year.
- A bank, landlord or partner asks for a simple statement of your position and your own bookkeeping stands behind it.
- You are checking your books: if the two sides differ, something is missing or entered twice.
- You prepare figures for your accountant in a tidy layout that compares two periods.
How to fill it in
- Choose the balance sheet date, the prior period date if you want a comparison, and the currency.
- Fill the assets: for each line type the amount at the sheet date and, for comparison, at the prior date. Lines you do not use stay empty.
- Fill liabilities and equity the same way. Add a row for a line the list lacks and name it in the Note column.
- Read the group subtotals, the totals and the check at the bottom. If it says out of balance, look for a missing line or a wrong sign.
- Print the sheet for signature or download it as a Word or Excel file.
Common mistakes
- Entering a liability as a negative number. Liabilities are positive amounts on their own side of the sheet.
- Leaving the part of a loan that falls due within a year under non-current liabilities; that part belongs under current liabilities.
- Forgetting that the profit of the year increases equity, so retained earnings must include it.
- Mixing currencies: every amount is in the currency chosen at the top.
- Taking a balanced sheet as proof that every figure is right. It only shows that the two sides agree.
Steps at a glance
- Fill in
- Check the preview
- Save as PDF, Word or Excel
Country versions
Pick the country you need. Each version uses the wording and layout commonly found there; a version marked “check with local advice” should be read by someone who knows the local rules before it is used.
- International (XX): Written in English, Korean, Japanese, German
- United States (US): Written in English – check with local advice
- Korea (KR): Written in English, Korean – check with local advice
- Japan (JP): Written in English, Japanese – check with local advice
- Germany (DE): Written in English, German – check with local advice
Designs
The same form in several designs. The fields and the wording stay the same; only the look changes.
- Ledger
- Banner
- Executive
- Classic
- Modern
- Formal
- Minimal
- Side band
- Compact
- Boxed form
- Warm
- Plain (black and white)
Your details fill it in
Fields that ask for your name, address or company details are filled from My details, so you do not type them again; you can still change any field for one form. Signed in, your details stay in your account; otherwise they stay in this browser only. A passport, identity or social security number is never saved.
Questions
- Why must assets equal liabilities plus equity?
- Everything a business owns was paid for either with borrowed money (liabilities) or with the owners' money and retained profit (equity). Bookkeeping records every transaction on both sides, so the totals match unless something was missed or mistyped.
- What do current and non-current mean?
- Current items are expected to turn into cash, or to be paid, within about a year or the normal operating cycle. Non-current items last longer, such as machinery or a long-term loan. Where exactly the line falls depends on the accounting rules you follow.
- Where does this year's profit go?
- Into equity, normally the retained earnings line (or the profit line of the German version). If you take money out as dividends or owner draws, that reduces the same line.
- Can I add a line the list does not have?
- Yes. Add a row to the group, leave the caption empty or pick the closest one, and name the line in the Note column. It counts in the subtotal like any other row.
- Can I use this as my official annual statement?
- No. It is a general working template, not an accounting or tax service. Rules for annual accounts differ by country and legal form, and only you, your accountant or the authority concerned can decide what must be filed.
- Is this form legal, tax or accounting advice?
- No. It is a template: it gives you the usual structure and wording, not advice. Rules differ by country and case, so have someone qualified read anything that matters before you sign, send or file it.
- Which countries and designs does it come in?
- It comes in 5 country versions: International, United States, Korea, Japan, and Germany. 12 designs.
A form is a template, not legal, tax or accounting advice. Rules differ by country and case.