Job Offer Letter
A clear offer letter with the position, start date, pay, conditions and an acceptance line, in the wording your country uses.
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Country versions
- International
- United States *
- United Kingdom *
- Korea *
- Japan *
- Germany *
* check with local advice
A template, not advice.
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What it is
A job offer letter is the written offer an employer sends once it has decided to hire someone. It names the position, the start date, the pay and the main conditions, says what the offer depends on, and asks the person to confirm by a set date. A clear letter keeps both sides from guessing later what was promised.
This template builds the letter from a few answers: a short grid of key terms at the top, pay and benefits in plain sentences, conditions such as references or a right-to-work check that you tick, and an acceptance line for the candidate to sign. Switch the country to get the wording that practice expects: at-will language in the United States, the promise of a written statement of terms in the United Kingdom, an 입사 제안서 or 합격 통지서 with a summary of the working conditions in Korea, a 内定通知書 with an acceptance form in Japan, and a German Angebot that points to the Arbeitsvertrag. The letter states the main terms; it is not the employment contract.
When to use it
- You have chosen a candidate and want to make the offer in writing the same day.
- The offer depends on references or proof of eligibility to work, and you want that stated clearly.
- You want the candidate's written confirmation before you prepare the contract.
- Your country expects a particular form, such as a Korean 합격 통지서 or a Japanese 内定通知書.
How to fill it in
- Enter your company details and the candidate's name and address; your saved company details are filled in for you.
- Write the position, the start date, the place of work and whether the job is permanent or fixed-term.
- Enter the pay, and add bonus, paid leave, benefits and probation only where they apply.
- Tick what the offer depends on and choose the date by which you need an answer.
- Read the preview, then print the letter for a signature or download it as a Word file to adjust the wording.
- Keep the signed copy, and prepare the full contract or written statement of terms that your country requires.
Common mistakes
- Promising pay, bonus or leave in the letter that the contract later does not repeat; the two documents must agree.
- Leaving out what the offer depends on, so a failed reference check leaves you without a clear footing.
- Treating the letter as the employment contract or as the written statement of terms the law may require.
- Setting no reply date, which keeps the offer open and the position unfilled.
- Copying wording from another country, for example at-will language where it does not fit.
Steps at a glance
- Fill in
- Check the preview
- Save as PDF, Word or Excel
Country versions
Pick the country you need. Each version uses the wording and layout commonly found there; a version marked “check with local advice” should be read by someone who knows the local rules before it is used.
- International (XX): Written in English, Korean, Japanese, German
- United States (US): Written in English – check with local advice
- United Kingdom (GB): Written in English – check with local advice
- Korea (KR): Written in Korean, English – check with local advice
- Japan (JP): Written in Japanese, English – check with local advice
- Germany (DE): Written in German, English – check with local advice
Designs
The same form in several designs. The fields and the wording stay the same; only the look changes.
- Classic
- Modern
- Minimal
- Warm
- Plain (black and white)
- Formal
- Side band
- Banner
- Executive
- Ledger
- Compact
- Boxed form
Your details fill it in
Fields that ask for your name, address or company details are filled from My details, so you do not type them again; you can still change any field for one form. Signed in, your details stay in your account; otherwise they stay in this browser only. A passport, identity or social security number is never saved.
Questions
- Is a job offer letter a contract?
- It can create obligations for the employer, depending on the country and the wording, which is why it should be accurate and say what it depends on. It is not the employment contract and does not replace any written statement of terms the law requires. For an important hire, have the final text checked.
- Can the employer withdraw an offer after it is accepted?
- That depends on the country and on the grounds. In Japan, for example, withdrawing an accepted offer is generally allowed only for objectively reasonable grounds, which is why the Japanese version lists them in advance. Ask a qualified adviser before you withdraw any offer.
- What should the letter not contain?
- Anything unrelated to the job: age, marital status, family plans, health, religion or origin. Keep to the position, the terms and the conditions of the offer.
- Is this legal advice?
- No. It is a general template. Rules on stating working conditions, probation and written terms differ by country, so check them yourself or ask a qualified adviser before you send the letter.
- Is this form legal, tax or accounting advice?
- No. It is a template: it gives you the usual structure and wording, not advice. Rules differ by country and case, so have someone qualified read anything that matters before you sign, send or file it.
- Which countries and designs does it come in?
- It comes in 6 country versions: International, United States, United Kingdom, Korea, Japan, and Germany. 12 designs.
A form is a template, not legal, tax or accounting advice. Rules differ by country and case.