Internship agreement (paid or unpaid) template

Internship Agreement

Parties: Organisation · Intern

1. Purpose

This agreement sets out the terms of the internship that the Organisation offers and the Intern accepts, so that the Intern can learn and gain work experience. Whether an intern counts as an employee, and what pay, insurance and other rights the law gives an intern, depends on the law of the country where the work is done. That law also applies and goes first.

2. Placement and learning goals

(1) The Intern joins the Organisation as [[Internship role or team]].

(2) Learning goals: [[The skills and experience the Intern wants to gain]]

(3) Main tasks: [[Main tasks]]

The Organisation arranges tasks that support the learning goals, and does not use the internship merely to cover routine work.

3. Period and place

The internship starts on the effective date and ends on the end date. The Intern works at [[Place of the internship, e.g. the office address]]. Remote work and travel: [[none / the arrangement]]

4. Hours, leave and absence

(1) Hours: [[Hours per week and usual days and times]] Rest breaks, maximum working time and rest periods are as required by the law of the country where the work is done, and may be stricter for young people.

(2) Leave, sick leave and public holidays are as required by law. Additional leave: [[none / the arrangement]]

(3) If the Intern cannot attend, they tell [[Name or role of the person to tell]] as soon as possible. Time off for classes or exams, where the Intern studies: [[none / the arrangement]]

5. Pay or allowance

(1) Pay or allowance during the internship, shown in the price schedule of this contract if there is one: [[unpaid / the stipend or wage, with currency and period]]

(2) Where the law requires an intern to be paid, or paid at least a minimum, or treats the intern as an employee, that law applies and this clause gives way to it.

(3) Expenses such as travel and meals: [[none / the arrangement]] Reasonable expenses that the Organisation approved in advance are reimbursed against receipts.

6. Supervision and feedback

The Organisation names a supervisor: [[Name or role of the supervisor]] The supervisor explains the work, gives feedback [[How often, e.g. weekly]] and reviews the Intern’s progress against the learning goals at the end. On request, the Organisation gives the Intern a written confirmation or reference of what the Intern did and for how long.

7. School or university

If the internship is part of a course, or a school, college or university requires it, the institution and its requirements are: [[Name of the institution and its requirements, or none]]

The institution’s rules on supervision, credit and assessment go first. The Organisation may share information on the Intern’s attendance and progress with the institution for this purpose, and the Intern agrees to that.

8. Health, safety and insurance

The Organisation provides a workplace that is safe for the Intern as the law requires, explains the safety rules and gives the training and protective equipment that the law requires. The Intern follows the rules and instructions and tells the Organisation at once about any hazard, injury or accident. Accident and liability cover for the Intern: [[Insurance or scheme that covers the Intern, or as required by law]]

The Intern is not given work that they are not trained or allowed to do, or that the law does not allow for their age.

9. Confidentiality and personal data

The Intern keeps the Organisation’s confidential information secret during and after the internship and uses it only for the work. This does not apply to public information, to the Intern’s own skills and general knowledge, or to what the law allows or requires the Intern to disclose, including reporting wrongdoing to an authority. The Intern handles other people’s personal data only as the Organisation instructs and the law allows. The Organisation processes the Intern’s personal data to run the internship and as the law requires, and tells the Intern how it does so.

10. Work product and portfolio

(1) Work the Intern creates during the internship, such as documents, designs and software, belongs to the Organisation as the law provides. Where the law does not give the Organisation these rights automatically, the Intern grants the Organisation the right to use the work for its business, to the extent the law allows. Materials the Intern created before the internship stay the Intern’s: [[none / list of materials]]

(2) Showing non-confidential work from the internship in a portfolio or application: [[allowed / allowed with the Organisation’s written permission]]

11. Ending the internship

(1) Either party may end the internship early only as the law of the country where the work is done allows, with the notice period and form that law requires. Notice period: [[as required by law / the notice period agreed, where the law allows it]]

(2) Otherwise the internship ends on the end date, unless the parties agree in writing to extend it. It does not promise the Intern a job or a later contract.

(3) When the internship ends, the Intern returns the Organisation’s property and the Organisation pays what is due as the law requires.

12. Minors and guardians

If the Intern is under [[18]] years old, or under the age at which they can sign for themselves where they live, a parent or legal guardian also signs this agreement as a further party and confirms that they have the authority to sign for the Intern and have read it. Parent or guardian: [[Name of parent or guardian and relationship, or not applicable]]

The law may limit the work, hours and tasks that young people may do, and those limits apply.

13. Mandatory law and written terms

The law of the country where the work is done gives the Intern rights that this agreement cannot reduce, for example on pay, safety, working time and protection from discrimination and harassment. If anything in this agreement gives the Intern less than that law requires, that law applies instead. Where that law requires a written agreement or written information on the main terms, this agreement and the document attached here supply it: [[Attachment, or none]] The parties add whatever is still missing. Where that law requires a particular form for the contract or the written terms, the parties also meet that form.

14. Changes and notices

This contract, including its price schedule, is the entire agreement on the internship, apart from the rights the law gives. Changes are valid only if both parties agree to them in writing or in electronic form, where the law allows that form. Notices are given to the addresses stated for the parties, or to another address a party has notified.

15. Governing law and disputes

This agreement is governed by the law stated under Governing law. The parties will first try to settle any dispute in good faith. Otherwise the courts stated under Jurisdiction decide, unless mandatory law provides otherwise.

Payment terms

Any pay or allowance under this agreement is paid [[monthly in arrears, on the last working day of the month]] into the bank account the Intern names, after the deductions the law requires. If the internship is unpaid, nothing is due under this clause.

Governing law

[[Country or state whose law applies]]

Jurisdiction

[[Courts that decide disputes, e.g. the courts of your city]]